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Management Bulletin 08-06


Early Education and Support Division

Subject: Electronic Communications from the Early Education and Support Division

Number: 08-06

Date: July 2008

Expires: When Superseded

Authority: California Code of Regulations, Title 5, Section 18014; Contract Funding Terms and Conditions Beginning Fiscal Year 2008-09, General Provisions

Attention: Executive Officers and Program Directors of All Child Care and Development Programs


Purpose

The Early Education and Support Division (EESD) is pleased to inform you about a new e-mail announcement system for critical contract-related documents including Management Bulletins (MBs) and general information about EESD programs and services.

Regulatory Requirement

Effective July 1, 2008, pursuant to California Code of Regulations, Title 5, Section 18014, language has been added to the General Provisions of Funding Terms and Conditions (FT&C) for all EESD contracts. This language requires that contractors utilize procedures provided by the EESD to electronically provide e-mail addresses for the Executive Director and Program Director of each contract, and to maintain such addresses by adding new addresses and deleting old addresses, as needed.

Beginning July 1, 2008, the EESD will utilize this new e-mail system to inform each Executive Director and Program Director of the issuance of all MBs, as well as other documents critical to program operation and contract administration. Many documents, including MBs, will no longer be printed and mailed to contractors. This system will allow the EESD to provide documents and other information in a more timely way to all agencies while saving paper, printing, and mailing costs.

Policy

EESD Agency Executive Directors: As required by contract FT&C, Executive Directors of EESD contract agencies must subscribe to the “Executive Director” e-mail list so that they will receive critical documents and instructions related to their contract(s).

EESD Agency Program Directors:  As required by contract Funding Terms and Conditions, Program Directors of EESD contract agencies must subscribe to the “Program Director” e-mail list so that they will receive critical documents and instructions related to their contract(s).

In addition, EESD contractors, as well as other agencies, organizations, and interested persons, are welcome to subscribe to program-specific e-mail lists in order to receive periodic information about various EESD programs and services.

It is the responsibility of each contractor to assure that the e-mail addresses on file in the EESD are accurate for contacting the Executive Director and the Program Director. The Web page address referenced below provides detailed instructions about how to add new addresses and delete old addresses whenever a contractor wishes to make a change.

How to Register: To subscribe to each of these e-mail lists, go to the E-mail Distribution List Subscription Web page and follow the instructions.

If you have any questions regarding the requirements in this MB, please contact your assigned Field Services Consultant. A list of current consultant assignments with telephone numbers and e-mail addresses may be found on the CDE Web site. If you have any questions about subscribing to the e-mail lists, please contact the EESD staff by e-mail at CDDLists@cde.ca.gov.

This Management Bulletin is mandatory only to the extent that it cites a specific statutory and/or regulatory requirement. Any portion of this Management Bulletin that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.

Questions:   Early Education and Support Division | 916-322-6233
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