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Management Bulletin 10-05

Early Education and Support Division

Subject: Review of a Family’s Child Development Basic Data File

Number: 10-05

Date: May 11, 2010

Expires: Until Rescinded

Authority: California Code of Regulations, Title 5, Section 18117

Attention: Executive Officers and Program Directors of all Child Care and Development Programs


This Management Bulletin instructs all California Department of Education Child Care and Development Program contractors to ensure that the requirements of the California Code of Regulations, Title 5 (5 CCR), Section 18117 are implemented and specifically complied with at all times.


It has come to the attention of the Early Education and Support Division that there may have been instances of a parent who is receiving subsidized child care and development services, or that parent’s authorized representative, requesting to review the basic data file and that request being denied by the contractor.


It is imperative that contractors comply with the requirements of 5 CCR Section 18117(b), which states:

"The contractor shall permit the review of the basic data file by the child’s parent(s) or parent’s authorized representative, upon request and at reasonable times and places.”

Questions regarding the information in this Management Bulletin or the process by which it must be implemented should be addressed to your assigned EESD Field Services Consultant at

This Management Bulletin is mandatory only to the extent that it cites a specific statutory and/or regulatory requirement. Any portion of this Management Bulletin that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.

Questions:   Early Education and Support Division | 916-322-6233
Last Reviewed: Tuesday, September 1, 2015

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