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Mentoring Frequently Asked Questions

Grants: Workability I Vocational Education Project - PCA: 23011 and Project WorkAbility I - PCA: 24463
Funding
  1. Does every program receive equal funding?

All projects are funded at the same rate per student, and all programs receive the same base sum.

  1. How much carryover is my program allowed?

None.

Parent Participation
  1. What are some strategies to encourage parent/guardian participation?
Program Administration
  1. How many hours does a student need to work to qualify as a placement?

Any student who has received payment for work is considered a placement.

  1. If the program coordinator doesn’t work during the summer, who should be the contact person?

Each site must designate a contact. The designee must be someone who is available and able to address any questions California Department of Education (CDE) may have.

  1. Who issues work permits?

Work permits are required in California for any minor student who has not yet graduated and who would like to work. School districts and county offices of education designate their own work permit officials.

  1. How much student information should an employer receive?

Student information is confidential. Programs must have written permission from a parent or guardian or, if the student is 18 years or older, from the student before discussing a student’s situation with employers. Employers should receive enough information that they can assist the student with his or her needs on the job.

  1. How does a program pay sub-minimum wages?

Contact the U.S. Department of Labor for application and specific legal guidelines. LEA approval is also required.

  1. How does a program know if it is out of compliance?

CDE will notify programs by mail when they are found out of compliance. A program can fall out of compliance through one of several ways, including:

  1. What is the 10% placement rule?

This rule no longer exists. On-site student placements are not allowed for students without a specific business plan approved by CDE.

  1. What documentation must be kept at the site level and for how long?

Each program must collect data documenting services provided to each student. A dated service log must be kept for each student served. The logs must be kept for seven years.

  1. Who is the CDE contact for local WAI programs?

CDE’s Focused Monitoring and Technical Assistance Units contacts. Units are broken down by regions which correspond directly with WAI regions. FMTA consultants monitor program compliance. The Special Education Administrative Services Unit collects grant application documents.

  1. What are allowable expenses under this grant?

WA funds are intended to support existing transition programs/services for students with IEPs. This includes, but is not limited to:

Unless specifically approved by CDE, capital purchases such as computers are not allowed.

  1. What is the last date for a budget revision?

February 15.

Program Application
  1. How does a site apply for a grant?

CDE is not currently accepting applications for new grants. If additional funding becomes available, application information would be posted on the CDE Web site and distributed through Special Education Local Plan Areas (SELPAs).

Program Infrastructure
  1. What committees exist, and what do they do?
  1. Business, Education and Labor (BEL)
  2. Family Transition Network (FTN)
  3. Government Relations Committee (GRC)
  4. Human Support Services (HSS)
  5. Mentoring
  6. State and Regional Training (SRT)
  7. Technology, Education and Communication (TEC)
  8. Wage, Labor and Safety (WLS)

Committee’s mission statements, goals, and resources

Student Eligibility
  1. How long is a student eligible for WAI?

A student is eligible as long as he or she is on an active IEP and meets the local program requirements, including enrollment in a secondary or post-secondary educational program.

Fiscal questions

Questions:   Alison Greenwood | agreenwood@cde.ca.gov | 916-445-1056
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