Introduction
The Child and Adult Care Food Program plays a vital role in improving the quality of day care and making it more affordable for many low-income families. Each day, 2.6 million children receive nutritious meals and snacks through this federally funded program. This program also provides meals and snacks to 74,000 adults who receive care in nonresidential adult day care centers. The Child and Adult Care Food Program reaches even further to provide meals to children residing in homeless shelters, and snacks and suppers to youths participating in eligible after school care programs. California's Child and Adult Care Food Program is administered by the California Department of Education.
Once approved to participate in the Child and Adult Care Food Program, each sponsor must submit a monthly Claim for Reimbursement to receive payment for meals served. Instructions and sample worksheets are included in this web site to assist you in completing the claim form.
For specific details related to allowable operating and administrative
costs, program income, and meals, please refer to the Child Care
Centers or Day Care Home Sponsors Administrative Manuals or contact
your field consultant.
Claiming Types and Instructions
- Fixed
Percentage Instructions (PDF; 2.6MB;
54pp.) (printing pages: 14-17) *
- Day
Care Home Instructions (PDF; 2.6MB;
54pp.) (printing pages: 25-28) *
- Actual
Count Instructions (PDF; 2.6MB;
54pp.) (printing pages: 18-24) *
- Sponsors of Independent Centers Actual Count Instructions (PDF; 2.6MB; 54pp.) (printing pages: 21-24) *
Printable Forms
- Fixed Percentage Claim (DOC; 61KB; 1p.) (Must be printed on Light Blue paper)
- Day Care Home Claim (DOC; 71KB; 1p.) (Must be printed on White paper)
- Actual Count Claim (DOC; 64KB; 1p.) (Must be printed on Yellow paper)
- Sponsors of Independent Centers Actual Count Claim (DOC; 66KB; 1p.) (Must be printed on Goldenrod paper)
- Corrective Action Plan (DOC; 32KB; 1p.)
Worksheets
- Fixed Percentage Claim Checklist (DOC; 26KB; 1p.)
- Fixed Percentage Calculation Worksheet (DOC; 57KB; 1p.)
- Day Care Homes Claim Checklist (DOC; 29KB; 2pp.)
- Day Care Homes Calculation Worksheet (DOC; 51KB; 1p.)
- Actual Count Claim Checklist (DOC; 26KB; 1p.)
- Actual Count Calculation Worksheet (DOC; 57KB; 1p.)
- Sponsors of Independent Centers Claim Checklist (DOC; 26KB; 1p.)
- Sponsors of Independent Centers Calculation Worksheet (DOC; 58KB; 1p.)
Policies and Procedures
- Late Claims
- Claim Corrections
- Claim Submission Deadline Policy and Dates
- Cash Advance (PDF; 2.6MB; 54pp.) (printing page: 30-31) *
- Address Change and Labels
- Child and Adult Care Food Program Reimbursement Instruction Booklet (PDF; 2.6MB; 54pp.)
Reimbursement Rates
- Reimbursement Rates for all claiming types can be found at the California Department of Education Web site.
- For further program information, please visit the United States Department of Agriculture (USDA) (Outside Source) Web site.
* To print a section of the document: Under "File" choose Print, then under "Print Range" enter pages you want to print (i.e. 14-17) in the "Pages" dialogbox.
