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SACS Minutes, February 2013, Attachment C

This document is Attachment C to the Standardized Account Code Structure (SACS) Forum meeting minutes for February 5, 2013.
PROPOSED SACS2013 SOFTWARE MODIFICATIONS
Revise Fund Forms

Expenditures by Object worksheet:

Expenditures by Object worksheet and Expenditures by Function worksheet:

Restricted Detail worksheet:

Form 09—Charter Schools Special Revenue Fund (modified accrual basis of accounting)
Discontinue Form 09I for separately reporting charter schools. Applies to Interim periods only.

Beginning in the SACS2012 software, inactivated Fund 09 for separately reporting charter schools only, effective 2012-13, because a separately reporting charter school should report a general fund and not a special revenue fund. These changes do not apply to COEs or districts that use Fund09 to report their charter schools within their own financial statements.

Revise Supplemental Forms

Forms A/AI—Average Daily Attendance

Form CASH—Cashflow Worksheet
Budget Year (1) worksheet only. Budget column, Sections B. Receipts and C. Disbursements: Modify to no longer allow key entry and to instead extract general ledger data from Fund 01, General Fund/County School Service Fund. If Fund 01 general ledger data does not exist, then Fund 62, Charter Schools Enterprise Fund, general ledger data will extract.

Form CEFB—Components of Ending Fund Balance
Funds 61-73—Revise object descriptions due to the implementation of GASB63:

Form GANN—Appropriations Limit Calculations

Forms MYP/MYPI—Multiyear Projections
Adjust the dollar amounts used in the Unrestricted/Restricted worksheet, Reserve Standard Percentage Level (Line F3d for COE only) and Reserve Standard – By Amount (Line F3f for COE and district, and Line F7 for JPA), based on the COLA adjustment made to the Criteria and Standards Review form.

Form NCMOE—No Child Left Behind Maintenance of Effort

Form RL/RLI—Revenue Limit Summary

Form SEA—Special Education Revenue Allocations
Section I, Total SELPA Revenues

Revise Criteria and Standards

Forms 01CS/01CSI—Criteria and Standards Review—Budget and Interim

Technical Review Checks — New
RS-NET-POSITION-ZERO
EPA-CONTRIB

New general ledger TRC

RL-STATE-AID-EPA

New supplemental TRC

Technical Review Checks — Revised
ASSET-IMPORT

Modify check severity from warning to fatal. For funds 61-73 only, modify check to look for imported/keyed asset amounts only in objects 94XX, Capital Assets. This check was added to the SACS2012 software to verify if capital assets amounts are imported/keyed, then capital asset supplemental data (Form ASSET) must be provided.

CEFB=FD-EQUITY
CEFB-POSITIVE

Modify check descriptions to replace “Components of Ending Fund Balance/Net Assets” with “Components of Ending Fund Balance/Net Position,” due to GASB 63.

CHK-FUND09-ACTIVITY
RL-CALC
RL-CALC-C
RL-STATE-AID
UNR-NET-POSITION-NEG

Modify check severity from warning to fatal. This check was added to the SACS2012 software to verify Object 9790 (Unrestricted Net Position) in restricted resources is zero or negative, by resource, in funds 61 through 73.

Revise Reports

Reports CNVRT/ENTRY/GSA/GSNA—Government-wide Reports
Revise due to the implementation of GASB63:

Questions:   Financial Accountability and Information Services | sacsinfo@cde.ca.gov | 916-322-1770
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