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Summary of Changes to CSAM 2013 Edition

A reference document of changes included in the November 2013 edition of the California School Accounting Manual (CSAM).

Procedure

Summary of Changes

Various procedures

  • Non-substantive edits for punctuation, clarity, or consistency.

101 – Governmental Accounting

  • Changed “net assets” to “net position” in accordance with GASB Statement 63.

205 – The Accounting Cycle

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65.

215 – Audit Adjustments

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65.

305 – Fund Classification

  • Deleted reference to a reserve for cafeteria equipment per Education Code Section38102, which was repealed because it conflicted with federal program regulations.

310 – Resource (Project/Reporting) Classification

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65.
  • Revised the designation used to indicate whether carryover in a resource is classified as unearned revenue, rather than fund balance, from “D” to “U” to reflect the change of terminology from “deferred revenue” to “unearned revenue.”
  • Added new resource codes established since the last time the manual was published.
  • Added ending dates for newly obsolete resource codes indicating the final year for which funds were available.
  • Deleted outdated resource codes.
  • Corrected typographical error in the Revenue Object used with Resource 3318.
  • Deleted unnecessary alpha characters in some CFDA codes.

315 – Project Year Classification

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65.
  • Changed type of grant used in example to make example more generic.
  • Updated project years used in example to make example more current.

330 – Object Classification

  • Modified range of Asset accounts from 9100—9499 to 9100—9489.
  • Modified range of Capital Asset accounts from 9400—9499 to 9400—9489, and added notation that capital asset accounts are not used in governmental funds.
  • Added new range of Deferred Outflows of Resources accounts 9490—9499 in accordance with GASB Statement 63.
  • Modified range of Liability accounts from 9500—9699 to 9500—9689.
  • Added new range of Deferred Inflows of Resources accounts 9690—9699 in accordance with GASB Statement 63.
  • Changed title of account range Fund Balance/Net Assets 9700—9799 to Fund Balance/Net Position in accordance with GASB Statement 63.
  • Object 6400, Equipment – Modified definition to clarify that training is not included in the acquisition cost of computer software to be capitalized, in accordance with GASB Statement51.
  • Object 8012, Education Protection Account State Aid—Current Year – Added new object code.
  • Object 8019, Revenue Limit State Aid—Prior Years – expanded definition to include prior year amounts for the new Education Protection Account State Aid.
  • Object 8047, Community Redevelopment Funds – Clarified and expanded definition to include new residual distributions and other revenues from redevelopment agency asset liquidation.
  • Object 8550, Mandated Cost Reimbursements – Updated Government Code citation.
  • Object 8625, Community Redevelopment Funds Not Subject to Revenue Limit Deduction – updated Education Code citation and made minor edits to definition for clarity.
  • Object 9490, Deferred Outflows of Resources – Added new object code in accordance with GASB Statement 63, and added new object range 9491–9499, Deferred Outflows of Resources—Locally Defined.
  • Object 9650, Deferred Revenue – Changed title to Unearned Revenue in accordance with GASB Statement 65, and revised definition for clarity.
  • Object 9690, Deferred Inflows of Resources – Added new object code in accordance with GASB Statement 63, and added new object range 9691–9699, Deferred Inflows of Resources—Locally Defined.
  • Object 9790, Unassigned / Unappropriated – Changed title to Unassigned / Unappropriated / Unrestricted Net Position in accordance with GASB Statement 63, and expanded definition to describe how Unrestricted Net Position is used in proprietary and fiduciary funds.
  • Object 9796, Capital Assets Net of Related Debt – Changed title to Net Investment in Capital Assets in accordance with GASB Statement 63, and expanded definition for clarity.
  • Object 9797, Restricted Net Assets – Changed title to Restricted Net Position in accordance with GASB Statement 63, and expanded definition for clarity.

340 – Valid Account Code Combinations

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65.

345 – Illustrations Using the Account Code Structure

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65.

420 – Prepaid Expenditures

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65.

430 – Capital Assets

  • Changed “net assets” to “net position” in accordance with GASB Statement 63.

465 – Liability for Compensated Absences in Governmental Funds

  • Changed “net assets” to “net position” in accordance with GASB Statement 63.

510 – Recognition of Common Revenue Sources

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65.
  • Modified discussion of carryover balances in categorical funds to clarify that the discussion is in the context of restricted funding. Modified discussion of categorical funds subject to fund balance to emphasize the principle that revenue is recognized in the period in which all eligibility requirements are met, one of which might be when a particular service is provided.

605 – Balance Sheet Accounts—Coding Examples

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65.

620 –Forest Reserve Funds

  • Changed “buy” to “but” to correct typographical error.

630 – Technology – Coding Examples

  • Modified guidance to clarify that training is not included in the acquisition cost of computer software to be capitalized, in accordance with GASB Statement 51.

710 – Capital Leases

  • Changed “net assets” to “net position” in accordance with GASB Statement 63.

750 – Pass-Through Grants and Cooperative Projects

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65.

765 – Recognition of Legal Obligations in Reporting for Federal Grants

  • Changed “deferred revenue” to “unearned revenue” in accordance with GASB Statement 65, and modified related text consistent with that change.
  • Modified text to clarify that the guidance is based on federal regulations but is not a verbatim quote.

780 – Consolidation of NCLB Administrative Funds

  • Deleted obsolete reference to Part II of the Consolidated Application.
  • Clarified language relating to administrative cost caps in response to questions from LEAs.

810 – Charter Schools

  • Object 8012, Education Protection Account State Aid—Current Year – Added new object code.
  • Object 8480, Charter School Categorical Block Grant – Inactivated pursuant to categorical program flexibility.
  • Object 8435, Class Size Reduction, Grade Nine – Inactivated pursuant to categorical program flexibility.
  • Object 8540, Deferred Maintenance Allowance – Inactivated pursuant to categorical program flexibility.
  • Object 8995, Categorical Education Block Grant Transfers – Inactivated pursuant to categorical program flexibility.
  • Object 8998, Categorical Flexibility Transfers per Budget Act Section 12.40 – Inactivated pursuant to categorical program flexibility.
  • Changed title of account range Fund Balance, Reserves 9700—9799 to Fund Balance / Net Position in accordance with GASB Statement 63.
  • Object 9790, Undesignated / Unappropriated Amount – Changed title to Unassigned / Unappropriated / Unrestricted Net Position in accordance with GASB Statement 63.
  • Object 9796, Capital Assets Net of Related Debt – Changed title to Net Investment in Capital Assets in accordance with GASB Statement 63.
  • Object 9797, Restricted Net Assets – Changed title to Restricted Net Position in accordance with GASB Statement63.
  • Object 9650, Deferred Revenue – Changed title to Unearned Revenue in accordance with GASB Statement 65.

905 – Documenting Salaries and Wages

  • Incorporated guidance contained in CDE’s April 9, 2013 letter to LEAs on the new substitute system for time accounting based on an employee’s predetermined schedule, as authorized by the United States Department of Education in addition to the substitute system based on sampling methods approved since 1998.
  • Replaced references to “semi-annual certification” with “periodic (semi-annual) certification” to address misconception that a periodic certification must necessarily be semi-annual. Federal guidance specifies that a periodic certification must be “at least semi-annual.”
  • Added a new sample certification form with sample employee schedule to illustrate the new guidance, and made minor wording changes to the previous sample certification forms.

Appendix B – Normal Balances of Balance Sheet Accounts

  • Added Object 9490, Deferred Outflows of Resources, in accordance with GASB Statement 63.
  • Added Object 9690, Deferred Inflows of Resources, in accordance with GASB Statement 63.
  • Replaced “Improvements of Sites” with “Land Improvements” consistent with Procedure 330.

Glossary

  • Changed “Deferred revenue” to “Unearned revenue” in accordance with GASB Statement 65, and revised definition for clarity.
Questions:   Financial Accountability & Information Services | sacsinfo@cde.ca.gov | 916-322-1770
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