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Ltr2-11: Bus Replacement (CA Dept of Education)

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

November 7, 2012

Dear Select County Superintendents of Schools:

NOTICE OF THE SECOND APPORTIONMENT FOR THE
SMALL SCHOOL DISTRICT AND COUNTY OFFICE OF EDUCATION
BUS REPLACEMENT PROGRAM
FISCAL YEAR 2011–12

This apportionment, in the amount of $540,651, is made from funds provided by Schedule (2) of Item 6110-111-0001, Small School District and County Office of Education Bus Replacement Program, of the Budget Act of 2011 (Chapter 33, Statutes of 2011). Funds are used for the purchase of replacement buses for small school districts and county office of education as provided by California Education Code sections 42290–42293, 42301.1, and 42303. This apportionment represents the final 75 percent payment for the local educational agencies (LEAs) included on the apportionment schedule.

Warrants will be mailed to each county treasurer approximately four weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 7235, Transportation: School Bus Replacement, and Revenue Object Code 8590, All Other State Revenue.

The county superintendents of schools were notified of this apportionment by e-mail which was sent to their CDEfisc e-mail addresses. The California Department of Education (CDE) requested that the e-mail be forwarded to the schools districts in the county, and included a link to the CDE Categorical Programs Web page at http://www.cde.ca.gov/fg/aa/ca/ where, under the program name, the letter and schedule for this apportionment are posted.

Eligibility for bus replacement funds is limited to buses manufactured prior to 1992. Eligible bus replacement applications are ranked based on “excess age” and mileage, and condition of the bus as specified in the program information manual dated June 2011. The program information manual also states that the total funding an agency will receive is limited to the net local cost of purchasing a new bus. If the net local cost is less than the award amount, the agency award will be reduced to the net local cost. Revised entitlements on this apportionment reflect reductions to the initial award amount due to the actual purchase price.

LEAs that received a first apportionment but have not yet submitted a Request for Final Apportionment can find the form on the CDE Web page at http://www.cde.ca.gov/fg/fo/r14/documents/ssdocebr11req.xls. LEAs must submit the completed form to the CDE no later than March 29, 2013, in order to retain the first payment of 25 percent.

If you have any questions regarding this apportionment, please contact Christina Kersey, Assistant Fiscal Consultant, Categorical Allocations and Management Assistance Unit, by phone at 916-324-9806 or by e-mail at ckersey@cde.ca.gov [Note, the preceding contact information is no longer valid and has been replaced by Tonya Holmes, Fiscal Analyst, Categorical Allocations & Management Assistance Unit, by phone at 916-323-6028 or by e-mail at tholmes@cde.ca.gov.]

Sincerely,

 

Jeannie Oropeza, Deputy Superintendent
Services for Administration, Finance, Technology, and Infrastructure Branch

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