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Using the Add/Edit CDD-801B Family Screen


Overview

This screen lists all children and provider/type of care information for a family selected for the CDD-801B report for a specific month and year. The family was selected (randomly sampled) from previous CDD-801A reports.

Important Reminder

Do not click the "Back" button on your browser. Use the navigation buttons and links provided. You must always click the "Save" button when you add or change information on the screen.

You may leave this screen at any time; however, if red error messages still appear on the screen, none of the information you have entered will be saved.

Required Information

You must enter complete information or you must exclude the family from reporting. All information is required except the following:

Step-by-Step Instructions

  1. Complete all the information requested for the family. Update any incorrect information listed.

    If this family and all children listed did not receive subsidized services from your agency during the report month/year listed, see instructions below about excluded information.

  2. Complete all the additional information requested for the child. Update any incorrect information listed.

    If you need to add another child to a family who received child care in the report month but wasn't reported on the 801A (and should have been), click the "Add" (another child for this family) button and complete the information for the child and the child's provider/type of child care. Also make sure you update the corresponding CDD-801A report period so the information is accurate.

    If you clicked the "Add (another child for this family)" button accidentally, you can click the "Delete" button above that child's information to delete the blank child and the child's provider/type of child care section from the report. If one of the children listed for a family did not receive subsidized services from your agency during the report month/year listed, see instructions below for excluding the child. If this is the only child for a family, you must exclude the family.

  3. Complete all the additional information requested for the type of care. Update any incorrect information listed.

    If you need to add another type of care for a child, click the "Add" (another provider/type of child care for this child) button and complete the information for the child and the child's type of care.

    If you add this information accidentally, click the "Delete" button above the provider/type of child care information to delete the blank type of care section from the report.

    If one of the providers/types of child care listed for a child was reported incorrectly on the corresponding CDD-801A report period, see instructions below for excluding the information. If this is the only provider/type of child care listed for a child, you must exclude the child. If only one child is listed, you must exclude the family.

    Special note for children receiving services in the CSPP program: Only those children who received services in the CSPP program for more than four hours each day (or the majority of their services in CSPP was more than four hours each day) should be included in the CDD-801B Sample. If a child has been selected that only received part-day CSPP services, follow the instructions in the paragraph above to determine if the provider/type of child care, child, or family should be excluded from the report. In addition, you will need to make a correction to the CDD-801A report for this child and answer "Yes" to the question "Child Receives Part-Time Care." The system included this child because the question had been answered "No" on the CDD-801A report for the sampled month.

  4. Click the "SAVE" button after all information has been entered.

    If any error messages are displayed, make corrections and click "SAVE" again. Repeat this process until no error messages appear.

  5. Click the "Return to View Families" button.

    If "YES" appears under the Completed column next to the Family name, all information was provided and the family is complete.

    Note: If you excluded the family, "NO" will appear under the Completed column next to the Family and "YES" will appear under the Excluded column next to the Family, Child, and Type of Care.

  6. Click the "Return to View Families" button to see if the report has been completed.

Excluding Information

A family, child, or type of child care may be excluded from CDD-801B reporting for limited reasons. Excluded information is marked with a "Yes" under the "Excluded" column on the CDD-801B Family Summary Screen.

To exclude a family, child, or type of child care, click the Family name to open the edit family screen, scroll to the family, child, or type of child care you want to exclude, select the reason for exclusion, and click the "Exclude" button. Once you exclude information, it cannot be edited.

To include a family, child, or type of child care (that was previously excluded by you or another user), click the family name to open the edit family screen, scroll to the family, child, or type of child care you want to include, and click the "Include" button. Once you include the information again, you will be able to make changes.

Note: If you exclude a family or child from reporting, you must also update the CDD-801A report for this family so the report for that month accurately reflects services in that month. Excluded families indicate your CDD-801A report contained errors and should be reviewed and updated to reflect actual services during that month.

How to Exit the Add/Edit CDD-801B Family Screen

Questions:   CDMIS Staff | cdmis@cde.ca.gov |916-445-1907
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