Overview
This screen lists all children and provider/type of care information for a family selected for the CDD-801B Monthly Sample Report (CDD-801B) for a specific report period. The family was selected (randomly sampled) from previous CDD-801A Monthly Child Care Population Report (CDD-801A).
Important Reminders
- Do not click the "Back" button on your browser. Use the navigation buttons and links provided. You must always click the "Save" button when you add or change information on the screen.
- You may leave this screen at any time, however, if red error messages still appear on the screen, none of the information you have entered will be saved.
Required Information
You must enter complete information or you must exclude the family from reporting. All information is required except the following:
- Either the Head of Household/Family Identification Case Number (FICN)
- Family Middle Initial
- Child Protective Services (CPS) Override (only applicable to CPS families where income is not collected)
- Child Middle Initial
- Program Code 2 and Program Code 3 (and the associated fields, should only be completed if the child's care was funded by more than one Early Education Division (EED)-subsidized program)
Step-by-Step Instructions
- Complete all the information requested for the family.
Update any incorrect information listed.
If this family and all children listed did not receive subsidized services from your agency during the report month/year listed, see instructions below about excluded information.
- Complete all the additional information requested for the child. Update any incorrect information listed.
If you need to add another child to a family who received child care in the report month but wasn't reported on the 801A (and should have been), click the "Add" (another child for this family) button and complete the information for the child and the child's provider/type of child care. Also make sure you update the corresponding CDD-801A report period so the information is accurate.
If you clicked the "Add (another child for this family)" button accidentally, you can click the "Delete" button above that child's information to delete the blank child and the child's provider/type of child care section from the report. If one of the children listed for a family did not receive subsidized services from your agency during the report month/year listed, see instructions below for excluding the child. If this is the only child for a family, you must exclude the family.
- Complete all the additional information requested for the type of care. Update any incorrect information listed.
If you need to add another type of care for a child, click the "Add" (another provider/type of child care for this child) button and complete the information for the child and the child's type of care.
If you add this information accidentally, click the "Delete" button above the provider/type of child care information to delete the blank type of care section from the report.
If one of the providers/types of child care listed for a child was reported incorrectly on the corresponding CDD-801A report period, see instructions below for excluding the information. If this is the only provider/type of child care listed for a child, you must exclude the child. If only one child is listed, you must exclude the family.
Note for children receiving services in the CSPP program: Only those children who received services in the California State Preschool Program (CSPP) for more than four hours each day (or the majority of their services in CSPP was more than four hours each day) should be included in the CDD-801B. If a child has been selected that only received part-day CSPP services, follow the instructions in the paragraph above to determine if the provider/type of child care, child, or family should be excluded from the report. In addition, you will need to make a correction to the CDD-801A for this child and answer "Yes" to the question "Child Receives Part-Time Care". The system included this child because the question had been answered "No" on the CDD-801A for the sampled month.
- Click the "Save" button after all information has been entered.
If any error messages are displayed, make corrections and click "Save" again. Repeat this process until no error messages appear.
- Click the "Return to View Families" button.
If "Yes" appears under the Completed column next to the Family name, all information was provided and the family is complete.
Note: If you excluded the family, "No" will appear under the Completed column next to the Family and "Yes" will appear under the Excluded column next to the Family, Child, and Type of Care.
- Click the "Return to View Families" button to see if the report has been completed.
Excluding Information
There are several reasons a family, child, or type of child care should not be included in the CDD-801B. These reasons include families or children that were incorrectly reported as being EED-subsidized, did not receive services at all in the report month, only received part-time CSPP services (were accidentally reported as full-time in the CDD-801A), or one of the providers reported for a child did not actually provide services to the child in the report month. For these reasons, the information needs to be excluded from the CDD-801B.
To exclude a family, child, or type of child care, click the Family name to open the edit family screen, scroll to the family, child, or type of child care you want to exclude, select the reason for exclusion, and click the "Exclude" button. Once you exclude information, it cannot be edited. Once the information is excluded, the Family Summary Screen displays a "Yes" under the "Excluded" column.
If a family, child, or type of child care was excluded in error, you can unexclude this information. Click the family name to open the edit family screen, scroll to the family, child, or type of child care you want to unexclude, and click the "Unexclude" button. Once you have unexcluded this information, you will be able to edit the information.
Note: If you exclude a family or child from reporting, you must also update the CDD-801A where this family has been reported to accurately reflect services for that family in all report months.
Exit the Add/Edit CDD-801B Family Screen
- Click the "Main Menu" link that appears just above the page name, or
- Click the "Log Out" link that appears just above the page name, or
- Click the "Return to View Families" button at the bottom of the page.
Return to CDMIS User Manual: Chapter 4