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NPS/A Certification Applications

Process for submitting Nonpublic, Nonsectarian School/Agency Certification Applications.

New and renewing Nonpublic, Nonsectarian School (NPS) and Nonpublic, Nonsectarian Agency (NPA) certification applications will be collected online using the California Accountability & Improvement System (CAIS). The NPS and NPA certification renewal applications become available to existing NPS and NPA applicants on August 1. New NPS and NPA applications for initial certification are available any time during the year.

Prior to completing a new or renewing certification application, applicants should review the California Education Code (EC) sections 56365 through 56366.12, and the California Code of Regulations (CCR), Title 5, Section 3051, which contains the qualification standards required for a NPS or NPA to provide services to students with exceptional needs.

Due dates for NPS and NPA Certification Applications:

  • New NPS and NPA applicants may submit the completed Certification Application anytime throughout the year unless the applicant falls under the requirements of EC Section 56366.1(k).
  • Renewing NPS and NPA applicants must submit the completed Certification Application no later than October 31.

No refunds will be provided, pursuant to EC Section 56366.1(m).

To begin the new or renewal online certification application process, select the appropriate link below:

Nonpublic Agency (NPA) Questions

Questions regarding NPAs may be directed to the Special Education Division, Interagency, Nonpublic Schools/Agencies Unit contacts listed below.

First Letter of NPA Name

Analyst

E-mail

Telephone Number

A-B

Thomas Williamson

TWilliamson@cde.ca.gov

916-327-4223

C-E Allison Fernandez AFernandez@cde.ca.gov 916-445-7313
F-L DJ Sandhu DJSandhu@cde.ca.gov 916-327-3692
M-R Jennifer Anderson JAnderson@cde.ca.gov 916-327-3549
S-V Lisa Lui LLui@cde.ca.gov 916-327-3691
W-Z Thomas Williamson TWilliamson@cde.ca.gov 916-327-4223

New Applications

Debra Heseman

DHeseman@cde.ca.gov

916-327-3690

Nonpublic School (NPS) Questions

Questions regarding NPAs may be directed to the Special Education Division, Interagency, Nonpublic Schools/Agencies Unit contacts listed below.

County

Consultant

  E-mail

 Telephone Number

Alameda

Michael Miguelgorry

MMiguelgorry@cde.ca.gov

916-327-3656

Alpine

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Amador

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Butte

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Calaveras

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Colusa

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Contra Costa

Michael Miguelgorry

MMiguelgorry@cde.ca.gov

916-327-3656

Del Norte

Matthew Hill

MHill@cde.ca.gov

916-445-5577

El Dorado

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Fresno

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Glenn

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Humbolt

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Imperial

Michele Donahue MDonahue@cde.ca.gov
916-319-0769

Inyo

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Kern

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Kings

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Lake

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Lassen

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Los Angeles Pamela Quiroz PQuiroz@cde.ca.gov
916-327-3699

Madera

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Marin

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Mariposa

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Mendocino

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Merced

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Modoc

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Mono

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Monterey

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Napa

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Nevada

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Orange

Michele Donahue MDonahue@cde.ca.gov
916-319-0769

Placer

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Plumas

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Riverside

Michele Donahue MDonahue@cde.ca.gov
916-319-0769

Sacramento

Matthew Hill

MHill@cde.ca.gov

916-445-5577

San Benito

Michele Donahue

MDonahue@cde.ca.gov

916-319-0769

San Bernardino

Michele Donahue MDonahue@cde.ca.gov
916-319-0769

San Diego

Michele Donahue MDonahue@cde.ca.gov
916-319-0769

San Francisco

Michael Miguelgorry

MMiguelgorry@cde.ca.gov

916-327-3656

San Joaquin

Matthew Hill

MHill@cde.ca.gov

916-445-5577

San Luis Obispo

Michael Miguelgorry

MMiguelgorry@cde.ca.gov

916-327-3656

San Mateo

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Santa Barbara

Michael Miguelgorry

MMiguelgorry@cde.ca.gov

916-327-3656

Santa Clara

Michael Miguelgorry

MMiguelgorry@cde.ca.gov

916-327-3656

Santa Cruz

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Shasta

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Sierra

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Siskiyou

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Solano

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Sonoma

Michael Miguelgorry

MMiguelgorry@cde.ca.gov

916-327-3656

Stanislaus

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Sutter

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Tehama

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Trinity

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Tulare

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Tuolumne

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Ventura

Michael Miguelgorry

MMiguelgorry@cde.ca.gov

916-327-3656

Yolo

Peggy Hernandez

PHernandez@cde.ca.gov

916-327-3546

Yuba

Matthew Hill

MHill@cde.ca.gov

916-445-5577

Out-of-State NPS

Alberto Orellana

AOrellana@cde.ca.gov

916-324-4532

 


Instructions for New Certification as a Nonpublic, Nonsectarian School

To complete the certification application as a new Nonpublic, Nonsectarian School (NPS) through the California Accountability & Improvement System (CAIS), NPS applicants must follow the steps below:

Step
Certification Processes for NPS
1
Review the General Certification Information | DOC for detailed information regarding the nonpublic, nonsectarian school (NPS) certification requirements.
2

Download and complete the Intent to Apply for NPS Certification (DOC).

3

Mail the completed 'Intent to Apply for NPS Certification' form, along with a check made payable to the California Department of Education, for the certification fee, to:

Mail: California Department of Education, Special Education Division
Interagency-Nonpublic Schools/Agencies Unit
1430 N Street, Suite 2401
Sacramento, CA 95814

Note: Fee requirements are listed on the 'Intent to Apply for NPS Certification' Form.

4

Upon CDE's receipt of the Intent to Apply for NPS Certification form, the new NPS applicant will receive an e-mail from no-reply@www.cais.ca.gov with a link to access CAIS and complete the NPS Certification Application. This e-mail is sent to the NPS contact e-mail address specified on the Intent to Apply for NPS Certification form.

5
Upon entering CAIS, the applicant should thoroughly review the NPS Certification Application Instructions, prior to completing the NPS Certification Application. These instructions are located in the 'Application Instructions' section of the NPS Certification Application.
6

New NPS applicants are required by California Education Code (EC) Section 56366.1(b)(1) to provide the Special Education Local Plan Area (SELPA), in which the NPS is located, with a written notification of intent to seek certification to provide related services for individuals with exceptional needs.

For initial (new) applications, the NPS must wait at least 60 days for the SELPA representative to respond prior to submitting the application to California Department of Education (CDE). If there is no response from the SELPA, the NPS may attach a copy of the certified mail receipt to the NPS certification application in CAIS as evidence it has met the requirements of the law.

7
Once the applicant receives the signed notification form back from the SELPA, or the 60 days have passed, the applicant will submit the NPS Certification Application to the CDE by selecting the 'Change Status to Submitted' button in CAIS.
8
Upon receipt of the NPS Certification Application and payment, the CDE will review and provide feedback via CAIS. Additional documentation may be required to be attached to the CAIS profile when requested.
9
When the NPS Certification Application is complete and meets all of the requirements, the status of the NPS Certification Application will change to 'Accepted' and the CDE will issue and attach the NPS certification to CAIS under 'Category: Part 3: Certification'.

Completion of the NPS Certification Application through CAIS is required for private agencies applying for certification to serve individuals with exceptional needs under EC Section 56366.1. It is strongly recommended that EC sections 56365–56366.12 and the California Code of Regulations, Title 5, Section 3065 be reviewed for qualification standards required for a NPS to provide services to students with exceptional needs.

Return to top of page.

Instructions for Applying for Certification as a renewing Nonpublic, Nonsectarian School

To complete the certification application as a renewing Nonpublic, Nonsectarian School (NPS) through the California Accountability & Improvement System (CAIS), NPS applicants must follow the steps below:

Step
Certification Processes for NPS
1
Review the General Certification Information | DOC for detailed information regarding the certification requirements.
2

The NPS Certification Application will automatically be added to the CAIS profile of all renewing NPS applicants on August 1. This ensures that renewing NPS applicants can begin working on the NPS Certification Application at the start of the renewal period which begins August 1 and ends on October 31. Although the NPS Certification Application will be available for completion, renewing NPS applicants must pay their certification fee by October 31 or the NPS certification application cannot be accepted.

3

Upon entering CAIS the applicant should thoroughly review the NPS Certification Application Instructions, prior to completing the NPS Certification Application. These instructions are located in CAIS under the 'Application Instructions' section of the NPS Certification Application.

4

Renewing nonpublic, nonsectarian schools (NPS) are required by California Education Code (EC) Section 56366.1(b)(1) to provide the Special Education Local Plan Area (SELPA), in which the NPS is located, with a written notification of intent to renew its certification to provide related services for individuals with exceptional needs.

The NPS must wait for the SELPA representative to respond, at least 30 days for renewal applications, prior to submitting the application to the California Department of Education (CDE). If there is no response from the SELPA, the NPS may attach a copy of the certified mail receipt to the NPS certification application in CAIS as evidence it has met the requirements of the law.

5

No later than October 31, print the 'Intent to Renew' form found in CAIS and mail the form with a check made payable to the California Department of Education, for the certification fee, to:

California Department of Education, Special Education Division
Interagency-Nonpublic Schools/Agencies Unit
1430 N Street, Suite 2401
Sacramento, CA 95814

Note: Fee requirements are listed on the NPS 'Intent to Renew' Form.

6
Upon receipt of the NPS Certification Application and payment, the CDE will review and provide feedback via CAIS. Additional documentation may be required to be attached to the CAIS profile when requested.
7
When the NPS Certification Application is complete and meets all of the requirements, the status of the NPS Certification Application will change to 'Accepted' and the CDE will issue and attach the NPS certification in CAIS under 'Category: Part 3: Certification'.

Completion of the NPS Certification Application through CAIS is required for private schools applying for certification to serve individuals with exceptional needs under EC Section 56366.1. It is strongly recommended that EC sections 56365–56366.12 and the California Code of Regulations, Title 5, Section 3051 be reviewed for qualification standards required for a NPS to provide services to students with exceptional needs.

Return to top of page

Instructions for New Certification as a Nonpublic, Nonsectarian Agency

To complete the certification application as a new Nonpublic, Nonsectarian Agency (NPA) through the California Accountability & Improvement System (CAIS), NPA applicants must follow the steps below:

 

Step Certification Processes for NPA
1
Review the General Certification Information | DOC for detailed information regarding the nonpublic, nonsectarian agency (NPA) certification requirements.
2
Download and complete the Intent to Apply for NPA Certification (DOC).
3

Mail the completed Intent to Apply for NPA Certification form, along with a check made payable to the California Department of Education, for the certification fee, to:

California Department of Education, Special Education Division
Interagency-Nonpublic Schools/Agencies Unit
1430 N Street, Suite 2401
Sacramento, CA 95814

Note: Fee requirements are listed on the 'Intent to Apply for NPA Certification' form.

4
Upon CDE's receipt of the Intent to Apply for NPA Certification form, the new NPA applicants will receive an e-mail from no-reply@www.cais.ca.gov with a link to access CAIS and complete the NPA Certification Application. This e-mail is sent to the NPA contact e-mail address specified on the Intent to Apply for NPA Certification form.
5
Upon entering CAIS, the applicant should thoroughly review the NPA Certification Application Instructions, prior to completing the NPA Certification Application. These instructions are located in CAIS under the 'Application Instructions' section of the NPA Certification Application.
6

New NPA applicants are required by California Education Code (EC) Section 56366.1(b)(1) to provide the Special Education Local Plan Area (SELPA), in which the NPA is located, with a written notification of intent to seek certification to provide related services for individuals with exceptional needs.

For initial (new) applications, the NPA must wait at least 60 days for the SELPA representative to respond prior to submitting the application to the California Department of Education (CDE). If there is no response from the SELPA the NPA may attach a copy of the certified mail receipt to the NPA certification application in CAIS as evidence it has met the requirements of the law.

7
Once the applicant receives the signed notification form back from the SELPA, or the 60 days have passed, the applicant will submit the NPA Certification Application to the CDE by selecting the 'Change Status to Submitted' button in CAIS.
8
Upon receipt of the NPA Certification Application and payment, the CDE will review and provide feedback via CAIS. Additional documentation may be required to be attached to the CAIS profile when requested.
9
When the NPA Certification Application is complete and meets all of the requirements, the status of the NPA Certification Application will change to 'Accepted' and the CDE will issue and attach the NPA certification in CAIS under 'Category: Part 3: Certification'.

Completion of the NPA Certification Application through CAIS is required for private agencies applying for certification to serve individuals with exceptional needs under California EC Section 56366.1. It is strongly recommended that EC sections 56365–56366.12 and the California Code of Regulations, Title 5, Section 3051 be reviewed for qualification standards required for a NPA to provide services to students with exceptional needs.

Return to top of page.

Instructions for Applying for Certification as a renewing Nonpublic, Nonsectarian Agency

To complete the certification application as a renewing Nonpublic, Nonsectarian Agency (NPA) through the California Accountability & Improvement System (CAIS) online system, NPA applicants must follow the steps below:

Step Certification Processes for NPA
1
Review the General Certification Information | DOC for detailed information regarding the certification requirements.
2
The NPA Certification Application will automatically be added to the CAIS profile of all renewing NPA applicants on August 1. This ensures that renewing NPA applicants can begin working on the NPA Certification Application at the start of the renewal period which begins August 1 and ends on October 31. Although the NPA Certification Application will be available for completion, renewing NPA applicants must pay their certification fee by October 31 or the NPA Certification Application cannot be accepted.
3
Upon entering CAIS the applicant should thoroughly review the NPA Certification Application Instructions, prior to completing the NPA Certification Application. These instructions are located in the 'Application Instructions' section of the NPA Certification Application.
4

Renewing nonpublic, nonsectarian agencies (NPA) are required by California Education Code (EC) Section 56366.1(b)(1) to provide the Special Education Local Plan Area (SELPA), in which the NPA is located, with a written notification of intent to renew its certification to provide related services for individuals with exceptional needs.

The NPA must wait for the SELPA representative to respond, at least 30 days for renewal applications, prior to submitting the application packet to the California Department of Education (CDE). If there is no response from the SELPA, the NPA may attach a copy of the certified mail receipt to the NPA certification application in CAIS as evidence it has met the requirements of the law.

5

No later than October 31; print the 'Intent to Renew' form found in CAIS and mail the form with a check made payable to the California Department of Education, for the certification fee, to:

California Department of Education, Special Education Division
Interagency-Nonpublic Schools/Agencies Unit
1430 N Street, Suite 2401
Sacramento, CA 95814

Note: Fee requirements are listed on the NPA 'Intent to Renew' form.

6
Upon receipt of the NPA Certification Application and payment, the CDE will review and provide feedback via CAIS. Additional documentation may be required to be attached to the CAIS profile when requested.
7

When the NPA Certification Application is complete and meets all of the requirements, the status of the NPA Certification Application will change to 'Accepted' and the CDE will issue and attach the NPA certification in CAIS under 'Category: Part 3: Certification'.

Completion of the NPA Certification Application through the CAIS online system is required for private agencies applying for certification to serve individuals with exceptional needs under California Education Code (EC) Section 56366.1. It is strongly recommended that EC sections 56365 through 56366.12 and the California Code of Regulations, Title 5, Section 3051 be reviewed for qualification standards required for a NPA to provide services to students with exceptional needs.

Return to top of page.

Questions: Nonpublic Schools and Agencies | npsa@cde.ca.gov | 916-327-0141 
Last Reviewed: Wednesday, May 18, 2016

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