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Cycle Schedule by School Year

A local educational agency (LEA) may be selected for a on-site or online monitoring every two years. This model demonstrates the distribution of the cycles for a four-year period.

The Federal Program Monitoring (FPM) Office coordinates reviews through a combination of data and document review and on-site visits. LEAs are assigned to one of four cycles: A, B, C, or D. Each year, CDE analyzes extensive data for all LEAs which receive categorical funds in two of the four cycles. LEAs may be selected for an on-site or online monitoring every two years.

Several factors, including compliance history, academic achievement, program size, and fiscal analysis are considered in identifying LEAs for reviews. Using these established selection criteria, approximately 60 LEAs and sites are selected for on-site or online monitoring. Several LEAs are also randomly selected each year for monitoring.

LEAs selected for on-site or online monitoring may receive a follow-up review on-site as needed in the year after the original review. LEAs selected for online monitoring may instead receive an on-site review as needed.

Cohort 2012-13 2013-14 2014-15 2015-16
A

Online reviews of 60 Cohort A LEAs

Follow-up reviews on-site only as needed On-site reviews of 60 Cohort A LEAs Follow-up reviews on-site only as needed
B Follow-up reviews on-site only as needed

Online reviews of 60 Cohort B LEAs

Follow-up reviews on-site only as needed

On-site reviews of 60 Cohort B LEAs
C

On-site reviews of 60 Cohort C LEAs

Follow-up reviews on-site only as needed

Online reviews of 60 Cohort C LEAs

Follow-up reviews on-site only as needed
D Follow-up reviews on-site only as needed

On-site reviews of 60 Cohort D LEAs

Follow-up reviews on-site only as needed

Online reviews of 60 Cohort D LEAs

LEA Total 120 120 120 120
Questions:   Federal Program Monitoring Office | fpmoffice@cde.ca.gov | 916-319-0935