Assessment ApportionmentsInformation regarding apportionment to reimburse local educational agencies (LEAs) for specified annual assessment testing.
Assessment Apportionment funding is provided to LEAs to reimburse the costs associated with administering the California Assessment of Student Performance and Progress (CAASPP) System assessments, the California English Language Development Test (CELDT), and the California High School Exit Examination (CAHSEE). The amount to be apportioned to each LEA is based on the number of pupils tested during each school year. The LEA apportionment rate per pupil per test is established by the State Board of Education (SBE).Apportionments are not paid to LEAs until the following fiscal year after all testing has been completed for the school year. Funds are considered unrestricted and should be accounted for as Income Account or Revenue Object Code 8590 (Resource Code 0000) of the General Fund. Assessment Apportionments are separate and not included in the Local Control Funding Formula.
Apportionment Information Reports
Each fall, the California Department of Education (CDE) develops separate Apportionment Information Reports for the CASSPP, CELDT, and CAHSEE compiled from data produced by the testing contractors. The reports include the amount to be apportioned to the LEA based on the number of pupils tested during the previous school year. The CDE distributes the reports to the LEAs. State regulations require each LEA to certify the accuracy of the report by returning a signed report to the CDE by the regulatory deadline. For CELDT and CAHSEE reports the regulatory deadline is postmarked no later than December 31. CAASPP apportionment reports are distributed in early January each year with a regulatory return deadline of March 1. Reports returned after the regulatory deadline will require the LEA to submit a waiver to the SBE.
Letter providing information about annual per pupil reimbursement rates.
- School/Test Site Data Collection Form (DOC)
- Grade Two Diagnostic Assessments Report (DOC)
Beginning with the 2014–15 school year, local educational agencies are to annually report the number of grade two pupils administered an optional California Department of Education-certified grade two diagnostic assessment per California Education Code Section 60644.
- About CAASPP
Funding is provided to LEAs and charter schools to reimburse the costs associated with administering the CELDT. The amount apportioned per pupil per test is established by the State Board of Education (SBE).
- 2015–16 School Site Data Collection Form (DOC)
LEA/Charter School Use Only—Do Not Send to the CDE.
- 2015–16 Directions
Use with the School Site Data Collection Form.
- 2014–15 School Site Data Collection Form (DOC)
LEA/Charter School Use Only—Do Not Send to the California Department of Education (CDE).
- 2014–15 Directions
Use with the School Site Data Collection Form
Administration Apportionment Process
The California Department of Education (CDE) will develop an Apportionment Information Report form for each school district and charter school that includes the apportionment amounts due to each school district or charter school for the California High School Exit Examination (CAHSEE) administrations it conducted during the previous school year. Each fall, the CDE will send school districts and charter schools the Apportionment Information Report for the purpose of certifying the accuracy of the apportionments for the previous school year.
To ensure the accuracy of the completed Apportionment Information Report forms provided by the CDE, school districts and charter schools should continue to track the number of students for whom apportionments may be claimed. The CDE has developed a CAHSEE School Site Data Collection Form (DOC) that schools are encouraged to use to track their apportionments throughout the 2014–15 school year.
For the July CAHSEE administration, school districts and charter schools can claim apportionments for grades twelve and adult education students who take one or both parts of the CAHSEE. For the October, November, and December CAHSEE administrations, school districts can claim apportionments for grade eleven, twelve and adult education students who take one or both parts of the CAHSEE.
For the February, March, and May CAHSEE administrations, school districts can claim apportionments for: (1) grade eleven, twelve, and adult education students who take one or both parts of the CAHSEE; (2) grade ten students who participate in the census or make-up administration; and (3) grade ten students who are absent during the census administration but for whom the school district or charter school returned an answer document with completed demographic information.
School districts will receive:
- $3.00 for each student tested on one or both parts of the CAHSEE for the completion of demographic fields and test responses.
- $0.32 for each answer document submitted for grade ten students not tested during the census administrations (February or March) with only demographic information completed.
For further information about the CAHSEE apportionment process, contact the Assessment Development and Administration Division, Fiscal Support Office by phone at 916-319-0347.