What's New

Following are the significant changes made to the 2014–15 Principal Apportionment Data Collection software from the prior year. Please refer to the highlights located at the top of the data entry screen sections in the Data Reporting Instruction Manual (DOC) for more detailed information regarding these and other changes to the software. [Note: the preceding information is no longer available. Please reach out to the Principal Apportionment Section at 916-324-4541 or pase@cde.ca.gov for assistance.]

New Data Entry Screens

Charter Status

This new entry screen is used to report the charter school status of operations data that was previously reported in each of the charter school attendance screens. This screen must be completed and saved before the other charter school attendance entry screens can be completed.

County Served District Funded ADA Transfer Selection

This new entry screen allows school districts to elect to have Local Control Funding Formula (LCFF) funds transferred to the county office(s) of education (COE) for district students served by county programs. 

Foster Youth Necessary Small High School

This new entry screen is available to select COEs to report the data necessary for calculating the LCFF add-on amount due to operation of a high school serving foster youth exclusively and electing Necessary Small School funding.

Revised Data Entry Screens

Attendance Charter School, Attendance Charter School – All Charter District, Attendance Charter Funded County Program, Attendance COE Charter School

The collection of charter school status of operations data was deleted in each of these screens and moved to the new Charter Status data entry screen.

Charter School Physical Location

1. Charter schools authorized by a school district, or that have a sponsoring district because they were approved on appeal by the county or state, do not have to report their authorizing or sponsoring school district in their physical location report. Consequently, charter schools do not have to report physical location if the authorizing or sponsoring school district is the only district in which the charter school is located.
2. Only available for the P-1 reporting period and corrections can only be made by submitting a new P-1 file by the P-2 reporting deadline.
3. Physical locations are considered final as of P-2.

Attendance School District

This screen has been revised to:

1. Collect Independent Study average daily attendance (ADA) by grade span.
2. Block the Prior Year ADA Adjustment data entry tab when completing this screen for the Annual period.

Attendance COE

The collection of ADA for students that reside in California but attend school in an adjoining state, referred to as County School Tuition Fund, was deleted and moved to the Attendance District Funded County Programs entry screen.

Attendance District Funded County Program

This entry screen has been revised to:

1. Allow a COE to report up to two transfer rates by grade span and district of residence to re-automate the transfer of funds for ADA served by a COE but for which the LCFF funds flow to the district of residence back to the COE if the district of residence agrees to the transfer.
2. Collect County School Tuition Fund ADA.
3. Collect Independent Study ADA by grade span.

Deleted Data Entry Screens

Charter School Adjustments to CALPADS Data, COE Adjustments to CALPADS Data

These entry screens were deleted because the associated data collection functionality is now available in the California Longitudinal Pupil Achievement Data System (CALPADS).