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Electronically Scanned and Stored Applications


Nutrition Services Division Management Bulletin

Purpose: Policy

To: National School Lunch Program Sponsors, School Breakfast Program Sponsors

Number: USDA-SNP-22-2009

Attention: County and District Superintendent, Business Official, Food Service Director

Date: October 2009

Subject: Electronically Scanned and Stored Applications for Free and Reduced-Price Meals

Reference: United States Department of Agriculture School Programs Policy Memo 02-03
Supersedes: Management Bulletin 02-124, September 2002

This Management Bulletin (MB) supersedes MB 02-124 and reminds local educational agencies (LEA) of guidance from the United States Department of Agriculture (USDA) regarding the use of electronically scanned and stored applications for free and reduced-price meals.

LEAs may scan and store free and reduced-price meal applications if they:

Scanned meal applications are an allowable option only if all of the above criteria are met. NSD reviewers will require original meal applications if the school cannot access the scanned versions in a timely manner during a review, technical assistance visit, or for any other appropriate reason.

If you have any questions, please contact Eva Lopez-Contreras, School Nutrition Programs Specialist, at 916-445-7359 or by e-mail at econtrer@cde.ca.gov, or Evonne Morrissey, School Nutrition Program Specialist, at 916-322-8315 or by e-mail at emorriss@cde.ca.gov.

Questions:   Nutrition Services Division | 800-952-5609
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