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Child Care Reporting--Child Date of Birth


Child Date of Birth

Description

The Child Date of Birth is the month, day, and year the child receiving Early Education and Support Division-subsidized child development services in the report month was born.

Where to Find It

On the CD-9600 form, look in box 3, "Birth Date" in Section IV, "Data on Children."

Rules and Guidelines

Error Messages and Solutions

The Child Date of Birth is required. [801A File Transfer], [801A Web Input], [801B]
Problem

The Child Date of Birth has not been provided.

Solution

Enter the Child Date of Birth.

The Child Date of Birth must be on or before the report month. [801A File Transfer], [801A Web Input], [801B]
Problem

The Child Date of Birth is after the report month indicating that the child was born after the month in which he/she received child care.

Solution

Confirm that you have entered Child Date of Birth correctly.

Invalid Child Date of Birth. [801A File Transfer]
Problem

You have entered an invalid or incomplete date.

Solution

Enter a date that meets the file format specifications. For example, January 1, 2010, would appear as 01/01/2010 in the file.

The Child Date of Birth indicates the child is too young or too old for the program type. [801A File Transfer], [801A Web Input], [801B]
Problem

The Child Date of Birth and Program Code(s) you entered for this child indicate the child is not eligible for services under the program selected based on their age.

Solution

Verify that the Child Date of Birth is entered correctly. If the Child Date of Birth is entered correctly and the child is being served because the family file contains an active IEP indicating these services are authorized, you must enter a "Y" in the "Child Has IEP" field to report an over-aged child.

Note: One of the purposes of the "Child Has IEP" question is to allow agencies to report children who exceed the upper-age limit of 12 years old for the following programs: C2AP, C3AP, CAPP, CCTR, CFCC, CMIG, and CMAP. Having an IEP does not apply to children receiving services in the CSPP program nor will it allow agencies to report children receiving services in a licensed center-based setting in the CCTR program when they are only age-eligible for the CSPP program.

In addition, children who will turn five-years old on or before September 1st of the school year they are receiving services (these children are eligible for kindergarten pursuant  EC, Section 48000(a)) and were enrolled and receiving services in CSPP program on June 30th may continue to receive services in the CSPP program through the summer until the beginning of the academic year they are eligible to start kindergarten, but no later than September 30th.

Preschool age children cannot receive services in CCTR programs in a licensed center. [801A File Transfer], [801A Web Input], [801B]
Problem

Preschool age children (children who turn three or four years old on or before September 1st of the fiscal year they are receiving services) may only receive services in the CCTR program under the following conditions:

Other than these three exceptions, children who turn 3 or 4 years old on or before September 1st of the fiscal year they are receiving services cannot be reported in the CCTR program.

Solution

Verity the child's date of birth, program code(s) for this child, and the setting the child received services in the report month.

The Child Month of Birth is required. [801A Web Input], [801B]
Problem

No Child Month of Birth was selected from the dropdown list.

Solution

Select the Child Month of Birth from the dropdown list. (January-December).

The Child Day of Birth is required. [801A Web Input], [801B]
Problem

No Child Day of Birth was selected from the dropdown list.

Solution

Select the Child Day of Birth from the dropdown list (1-31).

The Child Year of Birth is required. [801A Web Input], [801B]
Problem

No Child Year of Birth was selected from the dropdown list.

Solution

Select the Child Year of Birth from the dropdown list.

FAQs About the Child Date of Birth

Question 1

I don't have the Child Date of Birth. What should I do?

Answer

You must enter the Child Date of Birth. If you can't find it on the CD-9600 form, then check other records for the child, such as the immunization record.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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