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Child Care Reporting--Family Fee


Monthly Child Care Family Fee

Description

The Monthly Child Care Family Fee is the total monthly dollar amount the family was required to pay during the report month for subsidized child care services. This fee is based on the Child Development Family Fee Schedule in effect during the report month.

Where to Find It

Important: the CD-9600 form records daily and hourly fees. Use these fees to calculate the monthly child care family fee. Multiply the number of days of care in the report month times the daily fee or the number of hours of care in the report month times the hourly fee as appropriate if no record of the actual monthly fee is available.

Note: Check to see if the family has a subsequent Notice of Action on file (not the initial notice) that applies to the report month/year (i.e., completed on or before the report month as indicated by the Effective Date of Action). If such a Notice of Action is on file, enter the updated information.

Important: The CD-7617 form records the hourly and daily fees. Use these fees to calculate the monthly child care family fee.

Note: Agencies should have a record of the actual fee that was charged for the report month. The location of this will vary from agency to agency.

Rules and Guidelines

Error Messages and Solutions

A valid Monthly Child Care Family Fee must contain only whole numbers. [801B]
Problem

You have entered a Monthly Child Care Family Fee that contains symbols, letters, or has not been rounded to the nearest whole dollar. A valid Monthly Family Child Care Fee contains only whole numbers. The system will not save entries that contain letters, symbols, or decimal points.

Solution

Confirm that you have entered the Monthly Child Care Family Fee correctly (whole number with no decimal point or dollar sign).

The Monthly Child Care Family Fee is required. [801B]
Problem

The Monthly Child Care Family Fee is required. This field must have information even if the family does not pay a fee. If the family does not pay a fee, enter a zero (0).

Solution

Enter the Monthly Child Care Family Fee.

The Monthly Family Income is below 40% of the State Median Income. The Monthly Child Care Fee for this family should be zero (0). [801B]
Problem

Families served who have a family income less than 40% of the State Median Income, based on their family size, do not pay a fee for child care.

Solution

Confirm that the family income, based on the family size, is less than 40% of the State Median Income. These are families whose income is less than the top income row of the Fee Schedule.

Confirm that the Monthly Child Care Fee is zero (0).

Fee should not exceed full time rate for the family size and income times the number of days in report month. [801B]
Problem

The Monthly Child Care Family Fee you entered is too high. It is more than the full time rate for a family (with this income and size) multiplied by the number of days in the report month.

Solution

Confirm that you have entered the Monthly Child Care Fee correctly and used the fee schedule that applied to that report month and year.

Confirm that you have entered the family size correctly.

Confirm that you have entered the family income correctly.

The "Monthly Child Care Family Fee" cannot be zero unless the "Reduced Fee" box is checked to indicate the family's fee was reduced because they paid all or part of that amount to another agency for child care services this month, or the "Reason for Receiving Child Development Services" is "A - Child Protective Services." [801B]
Problem

You entered zero (0) for the “Monthly Child Care Family Fee.” Based on the family size and income provided, a fee was required unless the “Reason for Receiving Child Development Services” is “A – Child Protective Services,” or that family paid another agency an amount at least equal to what the required family fee would have been in the report month.

Solution

Confirm that you have entered the Monthly Child Care Fee correctly.

Confirm that the "Reduced Fee" box has been checked if appropriate.

FAQs About the Monthly Child Care Family Fee

Question 1

Should I include the family co-pay when I enter this monthly family fee?

Answer

No.

Question 2

One of our families was supposed to pay $100 for the report month, but the family only paid us (the agency) $45. What amount do I enter?

Answer

If the required family fee was $100, then you should enter $100 into the system. You must report the required family fee, whether or not it was actually paid.

Question 3

The family fee is "0." Should I leave the space blank, or put in a "0"?

Answer

You must enter a "0."

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
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