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Child Care Reporting--Family Fee


Monthly Child Care Family Fee

Description

The Monthly Child Care Family Fee is the monthly dollar amount the family was required to pay during the report month for subsidized child care services. This fee is based on the Child Development Family Fee Schedule in effect during the report month.

Where to Find It

  • On the CD-9600 form, look in the space labeled "Flat Monthly Rate" in "Section VI. Family Fee."
    or
  • On the CDE Notice of Action (CD-7617 form), look in the space labeled "Monthly Family Fee."

Note: Check to see if the family has a subsequent Notice of Action on file (not the initial notice) that applies to the report month/year (i.e., completed on or before the report month as indicated by the Effective Date of Action). If such a Notice of Action is on file, enter the updated information.

Rules and Guidelines

  • This information is required.
  • The maximum length of this field is four numbers.
  • Enter numbers only, do not enter a dollar sign ($) or a decimal point.
  • Enter whole dollars only. Do not enter cents.
  • This fee must be zero (0) if the family income is less than 40 percent of the State Median Income level.
  • The monthly child care family fee should not exceed the full-time fee for the family size and income provided.
  • If the family paid another agency for child care services during the month and as a result their fee to your agency was reduced to zero (0), see instructions for “Reduced Fee.”

Error Messages and Solutions

A valid Monthly Child Care Family Fee must contain only whole numbers. [801B]
Problem

You have entered a Monthly Child Care Family Fee that contains symbols, letters, or has not been rounded to the nearest whole dollar. A valid Monthly Family Child Care Fee contains only whole numbers. The system will not save entries that contain letters, symbols, or decimal points.

Solution

Confirm that you have entered the Monthly Child Care Family Fee correctly (whole number with no decimal point or dollar sign).

The Monthly Child Care Family Fee is required. [801B]
Problem

The Monthly Child Care Family Fee is required. This field must have information even if the family does not pay a fee. If the family does not pay a fee, enter a zero (0).

Solution

Enter the Monthly Child Care Family Fee.

The Monthly Family Income is below 40% of the State Median Income. The Monthly Child Care Fee for this family should be zero (0). [801B]
Problem

Families served who have a family income less than 40% of the State Median Income, based on their family size, do not pay a fee for child care.

Solution

Confirm that the family income, based on the family size, is less than 40% of the State Median Income. These are families whose income is less than the top income row of the Fee Schedule.

Confirm that the Monthly Child Care Fee is zero (0).

Family Fee cannot exceed the full time monthly fee on the family fee schedule for the family size and income provided. [801B]
Problem

The Monthly Child Care Family Fee is too high. It exceeds the full-time fee for this family based on the family size and monthly family income provided.

Solution

Confirm that you have entered the correct amount.

Confirm that you have entered the family size correctly.

Confirm that you have entered the family income correctly.

The "Monthly Child Care Family Fee" cannot be zero unless the "Reduced Fee" box is checked to indicate the family's fee was reduced because they paid all or part of that amount to another agency for child care services this month, or the "Reason for Receiving Child Development Services" is "A - Child Protective Services." [801B]
Problem

You entered zero (0) for the “Monthly Child Care Family Fee.” Based on the family size and income provided, a fee was required unless the “Reason for Receiving Child Development Services” is “A – Child Protective Services,” or that family paid another agency an amount at least equal to what the required family fee would have been in the report month.

Solution

Confirm that you have entered the Monthly Child Care Fee correctly.

Confirm that the "Reduced Fee" box has been checked if appropriate.

FAQs About the Monthly Child Care Family Fee

Question 1

Should I include the family co-pay when I enter this monthly family fee?

Answer

No.

Question 2

One of our families was supposed to pay $100 for the report month, but the family only paid us (the agency) $45. What amount do I enter?

Answer

If the required family fee was $100, then you should enter $100 into the system. You must report the required family fee, whether or not it was actually paid.

Question 3

The family fee is "0." Should I leave the space blank, or put in a "0"?

Answer

You must enter a "0."

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
Last Reviewed: Monday, December 14, 2015
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