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CALPADS System Documentation


The California Longitudinal Pupil Achievement Data System (CALPADS) is the foundation of California's K–12 education data system that allows for tracking a student's academic performance over time. This page is part of the California Department of Education's (CDE's) CALPADS Web Portal.

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2015–16 CALPADS Certification Report


System Documentation

CALPADS User Manual

  • CALPADS User Manual v7.3 (DOC; 36MB) | PDF (26MB) (Effective 19-May-2016)
    This document contains detailed instructions regarding how to use CALPADS.
    NOTE: The current version of the CALPADS User Manual, v7.2, can be accessed via the CALPADS system under the Help menu.

CALPADS Assessment User Manual

  • CALPADS Assessment User Manual v2.4 (DOC; 5MB) | PDF (3MB) (Dated 11-May-2016)
    This document is an extension of the CALPADS User Manual. It includes information relevant only to assessment functionality.

CALPADS File Specifications (CFS)

  • CALPADS Code Sets v7.2 (XLS; Effective 19-May-2016)
    This document contains the current code values referenced in the file specifications for the coded value data elements. CALPADS course codes (formerly CBEDS course codes) are included in this document (see the "Course Group State" code set).
  • CALPADS File Specifications v7.2 (DOC; Effective 19-May-2016)
    This document includes overviews of the file formats, data submission windows, and document conventions.
  • CALPADS File Specifications (Forms) v7.2 (XLS; Effective 19-May-2016)
    This document contains the file formats for CALPADS.
  • CALPADS Extract Specifications v7.2 (DOC; Effective 19-May-2016)
    This document serves to assist LEAs in understanding the extract specifications for CALPADS.
  • CALPADS Valid Code Combinations v7.2 (XLS; Effective 19-May-2016)
    This document lists codes that can only be used in specific combinations in CALPADS.

CALPADS Error List

  • CALPADS Error List v7.6 (XLS; Effective 19-May-2016)
    This document contains descriptions for each error generated when submitting data to CALPADS.

CALPADS SSID and Enrollment Procedures

CALPADS Data Guide

  • CALPADS Data Guide v7.1 (DOC; 2MB; Effective 19-May-2016)
    This document provides guidance for LEAs regarding the collection and submission of data for CALPADS.

Career Technical Education (CTE) Course Code Mapping


For updates regarding System Documentation, please subscribe to the appropriate listserv on the CALPADS Listservs Web page.

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Thursday, May 19, 2016

Recently Posted in School Performance

  • CALPADS Update FLASH #116 (added 25-May-2016)
    Topics include: End of Year Submission Window; changes due to accountability; code changes.
  • CALPADS Release Updates v1.1.89 (XLS) (added 25-May-2016)
    Release updates for CALPADS, March 30, 2016.
  • CALPADS Known Issues v1.4.06 (XLS) (added 25-May-2016)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • CALPADS Data Guide v7.1 (DOC) (added 13-May-2016)
    This guide is intended to assist users in preparing for data submission to the California Longitudinal Pupil Achievement Data System (CALPADS).
  • CALPADS Extract Specifications V7.2 (DOC) (added 12-May-2016)
    This document serves to assist LEAs in understanding the extract specifications for CALPADS.

  • CALPADS Assessment User Manual v2.4 (PDF) (added 11-May-2016)
    This document is an extension of the CALPADS User Manual, and the document includes information relevant only to Assessment functionality within CALPADS.
  • CALPADS Error List v7.6 (XLS) (added 11-May-2016)
    This document contains descriptions for each error generated when submitting given data to CALPADS.
  • CALPADS User Manual v7.3 (PDF) (added 11-May-2016)
    CALPADS User Manual. This document contains instructions regarding using and navigating the California Longitudinal Pupil Achievement Data System (CALPADS).
  • CALPADS Known Issues v1.4.05 (XLS) (added 10-May-2016)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • Letter regarding changes to CALPADS due to ESSA (added 06-May-2016)
    Letter regarding upcoming changes made to CALPADS to support California's new accountability and continuous improvement system.