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CALPADS System Documentation

The system documents on this page assist in using CALPADS.

The California Longitudinal Pupil Achievement Data System (CALPADS) is the foundation of California's K–12 education data system that allows for tracking a student's academic performance over time. This page is part of the California Department of Education's (CDE's) CALPADS Web Portal.

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2016–17 CALPADS Certification Report


System Documentation

CALPADS User Manual

  • CALPADS User Manual v8.4 (DOC; 36MB) | PDF (26MB; Dated 15-Nov-2016)
    This document contains detailed instructions regarding how to use CALPADS.

CALPADS Assessment User Manual

  • CALPADS Assessment User Manual v2.4 (DOC; 5MB) | PDF (3MB; Dated 11-May-2016)
    This document is an extension of the CALPADS User Manual. It includes information relevant only to assessment functionality.

CALPADS File Specifications (CFS)

Current
  • CALPADS Code Sets v8.4 (XLS; Dated 15-Nov-2016)
    This document contains the current code values referenced in the file specifications for the coded value data elements. CALPADS course codes (formerly CBEDS course codes) are included in this document (see the "Course Group State" code set).
  • CALPADS File Specifications v8.4 (DOC) PDF (Dated 15-Nov-2016)
    This document includes overviews of the file formats, data submission windows, and document conventions.
  • CALPADS File Specifications: Student Absence Summary (STAS) File Format v1.0 | PDF (Dated 02-Aug-2016)
    This new file format will be added to the CALPADS File Specifications (CFS) in May 2017. Thus note that the numbering in this file format summary begins at number 3.13, in association with the CALPADS File Formats cited in the CALPADS File Specifications document (versions 8.1 thru present).
  • CALPADS File Specifications (Forms) v8.4 (XLS; Dated 15-Nov-2016)
    This document contains the file formats for CALPADS.
  • CALPADS Extract Specifications v8.4 (DOC) | PDF (Dated 15-Nov-2016)
    This document serves to assist LEAs in understanding the extract specifications for CALPADS.
  • CALPADS Valid Code Combinations v8.4 (XLS; Dated 15-Nov-2016)
    This document lists codes that can only be used in specific combinations in CALPADS.
Effective May 9, 2017
  • CALPADS Code Sets v8.5 (XLS; Effective 09-May-2017)
    This document contains the current code values referenced in the file specifications for the coded value data elements. CALPADS course codes (formerly CBEDS course codes) are included in this document (see the "Course Group State" code set).
  • CALPADS File Specifications v8.5 (DOC) PDF (Effective 09-May-2017)
    This document includes overviews of the file formats, data submission windows, and document conventions.
  • CALPADS File Specifications (Forms) v8.5 (XLS; Effective 09-May-2017)
    This document contains the file formats for CALPADS.
  • CALPADS Extract Specifications v8.5 (DOC) | PDF (Effective 09-May-2017)
    This document serves to assist LEAs in understanding the extract specifications for CALPADS.
  • CALPADS Valid Code Combinations v8.5 (XLS; Effective 09-May-2017)
    This document lists codes that can only be used in specific combinations in CALPADS.

CALPADS Error List

  • CALPADS Error List v8.8 (XLS; Dated 07-Mar-2017)
    This document contains descriptions for each error generated when submitting data to CALPADS.

CALPADS SSID and Enrollment Procedures

Current
Effective May 9, 2017

CALPADS Data Guide

Current
  • CALPADS Data Guide v8.4 (DOC; 2MB) | PDF (Dated 15-Nov-2016)
    This document provides guidance for LEAs regarding the collection and submission of data for CALPADS.
Effective May 9, 2017
  • CALPADS Data Guide v8.5 (DOC; 2MB) | PDF (Effective 09-May-2017)
    This document provides guidance for LEAs regarding the collection and submission of data for CALPADS.

To receive e-mail updates regarding CALPADS System Documentation, please subscribe to the appropriate listserv via the CALPADS Listservs Web page.

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Friday, March 17, 2017
Recently Posted in School Performance
  • CALPADS Known Issues v1.4.44 (XLS) (added 20-Mar-2017)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • CALPADS Update FLASH #125 (added 15-Mar-2017)
    Topics include: Fall 2 deadline; CIM meeting; SENR file changes; reporting librarians; CTE changes for EOY 1; CTE webinar; CASEMIS transition.
  • Glossary-2016 ACT Report (added 14-Mar-2017)
    This glossary defines key terms shown on the school, district, county, and state level 2016 ACT Report
  • Glossary-2016 AP Report (added 14-Mar-2017)
    This glossary defines key terms shown on the school, district, county, and state level 2016 AP Report
  • Glossary-2016 SAT Report (added 14-Mar-2017)
    This glossary defines key terms shown on the school, district, county, and state level 2016 SAT Report