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CALPADS System Documentation


The California Longitudinal Pupil Achievement Data System (CALPADS) is the foundation of California's K–12 education data system that allows for tracking a student's academic performance over time. This page is part of the California Department of Education's (CDE's) CALPADS Web Portal.

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System Documentation

CALPADS User Manual

  • CALPADS User Manual v6.5 (DOC; 36MB) | PDF (25MB) (Dated 14-Sep-2015)
    This document contains detailed instructions regarding how to use CALPADS.
    NOTE: An HTML version of the latest version of the CALPADS User Manual, v7.1, can be accessed via the CALPADS system under the Help menu. (The latest version will be posted here once the CDE Web accessibility standards are met.)

CALPADS Assessment User Manual

  • CALPADS Assessment User Manual v2.3 (DOC; 2MB) | PDF (8MB) (Dated 28-Jan-2016)
    This document is an extension of the CALPADS User Manual. It includes information relevant only to assessment functionality.

CALPADS File Specifications (CFS)

  • CALPADS Code Sets v7.1 (XLS; Dated 28-Jan-2016)
    This document contains the current code values referenced in the file specifications for the coded value data elements. CALPADS course codes (formerly CBEDS course codes) are included in this document (see the "Course Group State" code set).
  • CALPADS File Specifications v7.1 (DOC; Dated 28-Jan-2016)
    This document includes overviews of the file formats, data submission windows, and document conventions.
  • CALPADS File Specifications (Forms) v7.1 (XLS; Dated 28-Jan-2016)
    This document contains the file formats for CALPADS.
  • CALPADS Extract Specifications v7.1 (DOC; Dated 28-Jan-2016)
    This document serves to assist LEAs in understanding the extract specifications for CALPADS.
  • CALPADS Valid Code Combinations v7.0 (XLS; Dated 01-Jul-2015)
    This document lists codes that can only be used in specific combinations in CALPADS.

CALPADS Error List

  • CALPADS Error List v7.5 (XLS; Dated 22-Feb-2016)
    This document contains descriptions for each error generated when submitting data to CALPADS.

CALPADS SSID and Enrollment Procedures

CALPADS Data Guide

  • CALPADS Data Guide v7.0 (DOC; 2MB; Dated 17-Sep-2015)
    This document provides guidance for LEAs regarding the collection and submission of data for CALPADS.

Career Technical Education (CTE) Course Code Mapping


For updates regarding System Documentation, please subscribe to the appropriate listserv on the CALPADS Listservs Web page.

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Tuesday, March 15, 2016

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