Skip to main content
California Department of Education Logo

CALPADS System Documentation


The California Longitudinal Pupil Achievement Data System (CALPADS) is the foundation of California's K–12 education data system that allows for tracking a student's academic performance over time. This page is part of the California Department of Education's (CDE's) CALPADS Web Portal.

CALPADS Home | Communications | System Documentation
Known Issues | Release Updates | Frequently Asked Questions (FAQs)
Charter SchoolsListservs | Calendar | Training | Hours of OperationContacts
2015–16 CALPADS Certification Report


System Documentation

CALPADS User Manual

  • CALPADS User Manual v8.0 (DOC; 36MB) | PDF (26MB) (Dated 01-Jul-2016)
    This document contains detailed instructions regarding how to use CALPADS.

CALPADS Assessment User Manual

  • CALPADS Assessment User Manual v2.4 (DOC; 5MB) | PDF (3MB) (Dated 11-May-2016)
    This document is an extension of the CALPADS User Manual. It includes information relevant only to assessment functionality.

CALPADS File Specifications (CFS)

  • CALPADS Code Sets v8.0 (XLS; Dated 01-Jul-2016)
    This document contains the current code values referenced in the file specifications for the coded value data elements. CALPADS course codes (formerly CBEDS course codes) are included in this document (see the "Course Group State" code set).
  • CALPADS File Specifications v8.0 (DOC; Dated 01-Jul-2016)
    This document includes overviews of the file formats, data submission windows, and document conventions.
  • CALPADS File Specifications (Forms) v8.0 (XLS; Dated 01-Jul-2016)
    This document contains the file formats for CALPADS.
  • CALPADS Extract Specifications v8.0 (DOC; Dated 01-Jul-2016)
    This document serves to assist LEAs in understanding the extract specifications for CALPADS.
  • CALPADS Valid Code Combinations v8.0 (XLS; Dated 01-Jul-2016)
    This document lists codes that can only be used in specific combinations in CALPADS.

CALPADS Error List

  • CALPADS Error List v8.0 (XLS; Dated 30-Jun-2016)
    This document contains descriptions for each error generated when submitting data to CALPADS.

CALPADS SSID and Enrollment Procedures

CALPADS Data Guide

  • CALPADS Data Guide v8.0 (DOC; 2MB; Dated 01-Jul-2016)
    This document provides guidance for LEAs regarding the collection and submission of data for CALPADS.

Career Technical Education (CTE) Course Code Mapping


For updates regarding System Documentation, please subscribe to the appropriate listserv on the CALPADS Listservs Web page.

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Tuesday, July 5, 2016
Recently Posted in School Performance
  • CALPADS Known Issues v1.4.14 (XLS) (added 22-Jul-2016)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • CALPADS Known Issues v1.4.12 (XLS) (added 08-Jul-2016)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • CALPADS Update Flash #118 (added 08-Jul-2016)
    Topics include: July 9 system maintenance; corrections to Flash #117.
  • CALPADS Known Issues v1.4.11 (XLS) (added 05-Jul-2016)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • CALPADS Release Updates v1.1.91 (XLS) (added 05-Jul-2016)
    Release updates for CALPADS, March 30, 2016.