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CALPADS System Documentation

The system documents on this page assist in using CALPADS.

The California Longitudinal Pupil Achievement Data System (CALPADS) is the foundation of California's K–12 education data system that allows for tracking a student's academic performance over time. This page is part of the California Department of Education's (CDE's) CALPADS Web Portal.

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2016–17 CALPADS Certification Report


System Documentation

CALPADS User Manual

  • CALPADS User Manual v8.4 (DOC; 36MB) | PDF (26MB; Dated 15-Nov-2016)
    This document contains detailed instructions regarding how to use CALPADS.

CALPADS Assessment User Manual

  • CALPADS Assessment User Manual v2.4 (DOC; 5MB) | PDF (3MB; Dated 11-May-2016)
    This document is an extension of the CALPADS User Manual. It includes information relevant only to assessment functionality.

CALPADS File Specifications (CFS)

  • CALPADS Code Sets v8.4 (XLS; Dated 15-Nov-2016)
    This document contains the current code values referenced in the file specifications for the coded value data elements. CALPADS course codes (formerly CBEDS course codes) are included in this document (see the "Course Group State" code set).
  • CALPADS File Specifications v8.4 (DOC) PDF (Dated 15-Nov-2016)
    This document includes overviews of the file formats, data submission windows, and document conventions.
  • CALPADS File Specifications: Student Absence Summary (STAS) File Format v1.0 | PDF (Dated 02-Aug-2016)
    This new file format will be added to the CALPADS File Specifications (CFS) in January 2017. Thus note that the numbering in this file format summary begins at number 3.13, in association with the CALPADS File Formats cited in the CALPADS File Specifications document (versions 8.1 thru present).
  • CALPADS File Specifications (Forms) v8.4 (XLS; Dated 15-Nov-2016)
    This document contains the file formats for CALPADS.
  • CALPADS Extract Specifications v8.4 (DOC) | PDF (Dated 15-Nov-2016)
    This document serves to assist LEAs in understanding the extract specifications for CALPADS.
  • CALPADS Valid Code Combinations v8.4 (XLS; Dated 15-Nov-2016)
    This document lists codes that can only be used in specific combinations in CALPADS.

CALPADS Error List

  • CALPADS Error List v8.6 (XLS; Dated 15-Nov-2016)
    This document contains descriptions for each error generated when submitting data to CALPADS.

CALPADS SSID and Enrollment Procedures

CALPADS Data Guide

  • CALPADS Data Guide v8.4 (DOC; 2MB) | PDF (Dated 15-Nov-2016)
    This document provides guidance for LEAs regarding the collection and submission of data for CALPADS.

To receive e-mail updates regarding CALPADS System Documentation, please subscribe to the appropriate listserv via the CALPADS Listservs Web page.

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Wednesday, January 4, 2017
Recently Posted in School Performance

  • CALPADS Known Issues v1.4.35 (XLS) (added 04-Jan-2017)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • CALPADS Known Issues v1.4.34 (XLS) (added 28-Dec-2016)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • CALPADS Update FLASH #123 (added 23-Dec-2016)
    Topics include: Fall 1 submission update, report defect fixes; Fall 2 Certification Reports availability, deadline; Data use, assessment, and accountability updates; Data use update; Accountability update.
  • CALPADS Known Issues v1.4.33 (XLS) (added 20-Dec-2016)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • Update on data collected for military families (added 09-Dec-2016)
    December 9, 2016 letter to County and District Superintendents and Charter School Administrators.