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CALPADS System Documentation


The California Longitudinal Pupil Achievement Data System (CALPADS) is the foundation of California's K–12 education data system that allows for tracking a student's academic performance over time. This page is part of the California Department of Education's (CDE's) CALPADS Web Portal.

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2015–16 CALPADS Certification Report


System Documentation

CALPADS User Manual

  • CALPADS User Manual v7.3 (DOC; 36MB) | PDF (26MB) (Dated 19-May-2016)
    This document contains detailed instructions regarding how to use CALPADS.
    NOTE: The current version of the CALPADS User Manual, v7.2, can be accessed via the CALPADS system under the Help menu.

CALPADS Assessment User Manual

  • CALPADS Assessment User Manual v2.4 (DOC; 5MB) | PDF (3MB) (Dated 11-May-2016)
    This document is an extension of the CALPADS User Manual. It includes information relevant only to assessment functionality.

CALPADS File Specifications (CFS)

Current – For the 2015–16 Academic Year
  • CALPADS Code Sets v7.2 (XLS; Dated 19-May-2016)
    This document contains the current code values referenced in the file specifications for the coded value data elements. CALPADS course codes (formerly CBEDS course codes) are included in this document (see the "Course Group State" code set).
  • CALPADS File Specifications v7.2 (DOC; Dated 19-May-2016)
    This document includes overviews of the file formats, data submission windows, and document conventions.
  • CALPADS File Specifications (Forms) v7.2 (XLS; Dated 19-May-2016)
    This document contains the file formats for CALPADS.
  • CALPADS Extract Specifications v7.2 (DOC; Dated 19-May-2016)
    This document serves to assist LEAs in understanding the extract specifications for CALPADS.
  • CALPADS Valid Code Combinations v7.2 (XLS; Dated 19-May-2016)
    This document lists codes that can only be used in specific combinations in CALPADS.
Effective July 1, 2016, for the 2016–17 Academic Year

CALPADS Error List

  • CALPADS Error List v7.6 (XLS; Dated 19-May-2016)
    This document contains descriptions for each error generated when submitting data to CALPADS.

CALPADS SSID and Enrollment Procedures

Current – For the 2015–16 Academic Year
Effective July 1, 2016, for the 2016–17 Academic Year

CALPADS Data Guide

Current – For the 2015–16 Academic Year
  • CALPADS Data Guide v7.1 (DOC; 2MB; Dated 19-May-2016)
    This document provides guidance for LEAs regarding the collection and submission of data for CALPADS.
Effective July 1, 2016, for the 2016–17 Academic Year
  • CALPADS Data Guide v8.0 (DOC; 2MB; Effective 01-Jul-2016)
    This document provides guidance for LEAs regarding the collection and submission of data for CALPADS.

Career Technical Education (CTE) Course Code Mapping


For updates regarding System Documentation, please subscribe to the appropriate listserv on the CALPADS Listservs Web page.

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Wednesday, June 22, 2016

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