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California Department of Education
Official Letter
California Department of Education
Official Letter
July 14, 2023

Sent Via Email

[Name], Principal
[Name of School]
[Street Address]
[City, CA Zip]
[Principal's Email Address]

Dear Principal [Last Name]:

Subject: Notification of Selection for 2023-2024 Civil Rights Review - [School Site]

Federal laws require the California Department of Education (CDE) Office of Equal Opportunity (OEO) to conduct civil rights reviews of local educational agencies (LEAs) which administer career and technical education (CTE) programs and receive federal financial assistance.

Selection for a Civil Rights Review are based on the following factors: (1) total enrollment of the school site; (2) CTE enrollment; and (3) disproportions in enrollment by sex, race, disability, Special Education, and limited English proficiency. Based on the data provided related to [sex, disability, race, SPED, EL] enrollment in CTE, [School site] has been selected for a CRR during the 2023-2024 school year.

To begin preparations for the review, the OEO requests that you:

  • Complete the attached Civil Rights Review General Information Request form by close of business Friday, July 28, 2023. Your timely completion of the form assists the OEO in scheduling the onsite Civil Rights Review without any potential conflicts. Completed forms must be emailed to OEOCRR@cde.ca.gov.  
  • Designate a minimum of one (1) CRR coordinator, who will serve as the primary point of contact before, during, and after the review. The CRR coordinator assigned must have program experience and be available throughout the entire review. To avoid findings of noncompliance, the assigned CRR coordinator will need to set up a CDE Monitoring Tool (CMT) account and upload any documents requested. For instruction on how to set up an account, please visit the CDE Monitoring Tool (CMT) web page.
  • Please provide legible copies of floor/building plans for the entire school site. The plans must identify all buildings, including, but not limited to, CTE classrooms, general and disabled parking, library(ies), cafeteria(s), lift(s), drinking fountain(s), stadium(s), shower(s)/bathing facility(ies), restroom(s), locker room(s), building main entrance(s) and exit(s), ramp(s), and elevator(s). Please submit these copies with your completed General Information Form to OEOCRR@cde.ca.gov.

Your school site will have a designated program reviewer who will work directly with your CRR coordinator and other designated staff before, during, and after the review period. You will be notified of your program reviewer in communications to follow.

The 2023–24 CRR information, including program reviewer information, the program instrument, and other resources will be posted on the CDE Civil Rights web page. The assigned program reviewer will contact the designated CRR coordinator when this information is posted.

If you have any questions regarding this letter or the Civil Rights Review process, please contact the Office of Equal Opportunity by phone at 916-445-9174, or by email at OEOCRR@cde.ca.gov.

Sincerely,

/s/

Randi Solís Thompson, Civil Rights Officer
Office of Equal Opportunity

RST:js

Attachment

cc:      [Name], Superintendent, [School District]
          [Name], CTE Director, [School Site]
          [Name], COE Monitoring Lead, [County] Office of Education
          Federal Program Monitoring Office, Educational Data Management Division, CDE
          Program and Administrative Support Office, Career and College Transition Division, CDE

Last Reviewed: Thursday, November 9, 2023

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