[Name of District]
[City, CA Zip]
[Name of School]
[City, CA Zip]
Dear Superintendent [Last Name] and Principal [Last Name]:
Subject: 2018-19 Notification of Local Educational Agencies Selected for Civil Rights Review
The California Department of Education’s Office of Equal Opportunity (OEO) will begin conducting the annual Civil Rights Review (CRR) of schools that offer career and technical programs in September 2018. A career technical education program is defined as a program of study that involves a multiyear sequence of courses that integrates core academic knowledge with technical and occupational knowledge to provide students with a pathway to postsecondary education and careers.
Your local educational agency (LEA) has been selected for an on-site review. The selection of your LEA was based on the results of an analysis comparing career and technical program enrollment data to the overall enrollment data for the LEA. Enrollment by gender, race, and disability populations were analyzed for disproportions (either over representation or under representation). LEAs showing the greatest overall disproportionate enrollment by gender, race, or disability were selected for this review.
Reviews will occur from September 2018 to June 2019. The schedule of reviews including the school site selection is available on the CRR web page at https://www.cde.ca.gov/re/di/eo/cterights.asp. Your LEA’s review has been scheduled for [Start Date–End Date].
Each LEA must complete the enclosed General Information Form in order to identify your LEA’s contact information, any scheduling conflicts with your academic calendar, and the career and technical education program(s) your LEA offers. Please email the completed form to OEOCRR@cde.ca.gov by June 15, 2018. This form is enclosed and is also available on the above noted web page.
Following the receipt of the General Information Form, OEO staff will be in contact with your designated staff (LEA CRR Site Coordinator) to coordinate the review and discuss the preparations for the review, including uploading documents and evidence of compliance into the California Accountability Improvement System (CAIS). The CAIS system will be utilized for the uploading and assembling of documentation only. It is not sufficient to provide a link in lieu of providing actual documentation when responding to review requirements. Following the on-site review, a Letter of Findings (LOF) will be issued separately by the OEO within 30 calendar days. LEAs with areas of non-compliance are required to complete a Voluntary Compliance Plan (VCP) within 60 days following the LOF date.
The California Civil Rights Compliance Review Instrument will serve as the program instrument in these reviews. It is to be used as a resource in assembling appropriate documentation for each of the requirements. This document is available on the above noted web page. The success of your review will be enhanced by your efforts to upload necessary documentation at least 30 days prior to your review date.
For more information, training on the CMT system, and other resources, please visit the CRR Web page at https://www.cde.ca.gov/re/di/eo/cterights.asp. If there are any questions related to the CMT system, please contact Stacy Savoca by telephone at 916-319-0502 or by email at firstname.lastname@example.org. If you have any questions regarding the CRR instrument or review, please contact the Office of Equal Opportunity by telephone at 916-445-9174 or by email at email@example.com.
Sharon Felix-Campos, Director
Office of Equal Opportunity