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Data Privacy

Laws, policies, and best practices related to both general and student data privacy at the California Department of Education. It provides data privacy information for parents, teachers, local education agencies, and the general public.
Privacy of Student Records Collected and Maintained by the California Department of Education
Statutory Authority

To meet its statutory responsibilities, the California Department of Education (CDE) collects and maintains personally identifiable information (PII) from the education records of California students. Such information may include the following:

  • Student’s name, identification number, address, race/ethnicity, gender, date of birth, place of birth, name and address of parent or guardian
  • Attendance data
  • Data regarding student progress, including grade level completed, school attended, course enrollment, academic work completed, and date of graduation
  • Standardized test scores
  • Disciplinary actions
  • Data regarding eligibility for, or participation in, school lunch programs
  • Data regarding eligibility for special education and special education services provided to the student
  • Data regarding eligibility for other compensatory programs and special program services provided to the student
The CDE adheres to the privacy requirements in the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended (20 United States Code [U.S.C.] § 1232g; 34 Code of Federal Regulations [CFR] Part 99), The Richard B. Russell National School Lunch Act, as amended (42 U.S.C. § 2, 1751), the California Information Practices Act (California Civil Code Section 1798 et seq.), California Business & Professions Code § 22584, California Education Code (EC) §§ 49062, 49073.1, 49073.6 et seq., section 49073.1, Article 1, Section 1 of the California Constitution, and all other applicable federal and state laws and regulations that safeguard education records, privacy, and confidentiality.
Data Use

Data gathered by the CDE are used for many important purposes including:

Related CDE Resources
Outside Privacy Resources

The following is a list of data privacy resources developed and maintained outside of the CDE. While not vetted or endorsed by the CDE, these resources may provide assistance in understanding and navigating data privacy laws and issues.

Data Privacy Laws

Educational Data Management (EDGO) Home page.


Educational Data Management Division/Education Data Office | | 916-319-0586

Last Reviewed: Friday, November 17, 2017
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