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Compliance Monitoring

School districts, direct-funded charter schools, and county offices that receive funding for certain programs may be chosen for a review by the state. The purpose of the review is to ensure that they are spending the funding as required by law. At the end of each review, the state will complete a report that details any findings of non-compliance and informs the school, district, or county office how to correct the findings.

The California Department of Education (CDE) works to provide a coordinated and transparent monitoring process. Within the CDE, the Federal Program Monitoring (FPM) office has been designated to supervise the FPM reviews, which take place either in person or online.

  • The information below was developed for educators and others who work with the monitoring process in California.

Compliance Monitoring Home | General Information | Reviews | Training | Program Instruments | CMT
Correspondence | Contact Information | Additional Federal and State Monitoring


General Information

Federal and state laws require the California Department of Education (CDE) to monitor implementation of categorical programs operated by local educational agencies (LEAs). LEAs are responsible for creating and maintaining programs which meet minimum fiscal and programmatic requirements.

LEAs are assigned to one of four cohorts (XLSX; Posted 02-Jan-2019): A, B, C or D. Each school year, approximately 132 LEAs are selected for review—66 LEAs from one cohort for an onsite review, and 66 LEAs from a different cohort for an online review. The LEAs are selected using established selection criteria including program size, fiscal analysis, compliance history, and continuous improvement. The Cohort Rotation Schedule by School Year demonstrates the rotation of the cohorts over a four year cycle.

FPM Review Team Leaders coordinate teams of select CDE program monitors to conduct onsite or online monitoring of the LEA using the corresponding program instruments.

LEA Cohorts (XLSX; Posted 02-Jan-2019)
This document provides monitoring cohort information for all LEAs including direct funded charters.

Cohort Rotation Schedule by School Year
This page provides information about the schedule of cohort rotation for a four year period.

Monitoring Selection Criteria
A description of the risk factors that are evaluated annually for the selection of LEAs for FPM reviews.

FPM Frequently Asked Questions
This page provides answers to frequently asked questions regarding the FPM process.

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Correspondence

2019–20 Notification of LEAs Selected for Cycle B Onsite Monitoring (Posted 02-May-2019)
April 18, 2019: Letter to Select County and District Superintendents regarding the Cycle B LEA selection for onsite review in 2019-20 school year of certain state and federal categorical programs operating within the LEA.

2019–20 Notification of LEAs Selected for Cycle D Online Monitoring (Posted 02-May-2019)
April 18, 2019: Letter to Select County and District Superintendents regarding the Cycle D LEA selection for online review in 2019-20 school year of certain state and federal categorical programs operating within the LEA.

Legislative Reports

Report to the Governor, Legislature, and Legislative Analyst's Office: Identification and Status of State Monitoring of County Court Schools and State Division of Juvenile Justice Schools (PDF; Updated 22-Aug-2014)
December 2013: Supplemental Report of the 2008 Budget Act Item 6110-001-0001

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Reviews

LEAs Selected for Reviews

This is the list of LEAs by county-district-school code selected for an onsite or online review. Information regarding the scheduling of the review and program information is available under the Review Schedules sub-header.

2019–20 School Year

2019–20 LEAs Selected for Cycle B Onsite Reviews
2019–20 LEAs Selected for Cycle D Online Reviews

2018–19 School Year

2018–19 LEAs Selected for Cycle A Onsite Reviews
2018–19 LEAs Selected for Cycle C Online Reviews

Review Schedules

The Review Schedules include detailed information regarding FPM reviews. These schedules are organized by region and list the LEA name, Review Team Leader, review dates, sites selected for review, and the programs participating in each review. The CDE Monitoring Tool (CMT) displays the most recent updates.

2019–20 School Year

Schedule for Cycle B Onsite Review (DOCX; Updated 15-Jul-2019)
Schedule for Cycle D Online Review (DOCX; Updated 15-Jul-2019)

2018–19 School Year

2018–19 Schedule for Cycle A Onsite Reviews (DOCX; Updated 19-Oct-2018)
2018–19 Schedule for Cycle C Online Reviews (DOCX; Updated 19-Oct-2018)

Resolution of Findings

Within 45 calendar days after the date of the Notification of Findings (NOF), the LEA must resolve each finding by providing resolution documents in the CDE Monitoring Tool (CMT). The LEA may use the resolution process in CMT to request a Resolution Agreement to extend the resolution period beyond the due date on the NOF. CDE Program Reviewers approve or deny Resolution Agreement requests.

The Resolution Agreement period should allow for reasonable time to resolve findings but cannot exceed 225 calendar days from the last day of the review.

Unresolved FPM Findings

Unresolved FPM Findings (Updated 30-Apr-2019)
This document lists by region and local educational agency the unresolved, non-compliant program instrument items over 225 calendar days. The CMT will reflect the most current status of these non-compliant items.

For information related to the non-compliant items, please contact the assigned Review Team Leader or appropriate participating program.

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Training

Information related to FPM training.

CDE Monitoring Tool (CMT)

CDE Monitoring Tool (CMT) Introduction for Agencies External link opens in new window or tab.
Recorded presentation of CDE Monitoring Tool (CMT) Introduction for Agencies uploaded on October 6, 2016.
Transcripts of CDE Monitoring Tool (CMT) Introduction for Agencies

CDE Monitoring Tool (CMT) Agency User Manual (DOC; Posted 10-Jan-2018)
A guide to provide agency CMT users with the knowledge needed to use the tool.

Local Educational Agency Training

The CDE conducted LEA training in Sacramento and Los Angeles in August 2018. The training was designed to assist LEAs to prepare for a Federal Program Monitoring (FPM) review in 2018–19.

Programs that have published their trainings to the CDE webpages are linked to below.

Compensatory Education Level 101 (PPTX)

Compensatory Education Level 201 (PPTX)

English Learner (PPTX)

Migrant Education (PPTX)

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Program Instruments

Each program's instrument contains federal and state legal requirements organized into statutory core items and supporting items arranged under seven general CDE dimensions. FPM team members use program instruments to determine whether an LEA is meeting the requirements of each item.

Program instruments are developed and reviewed by the CDE on an annual basis and may change from year to year to respond to changes in federal or state law, regulations, or controlling judicial decisions.

Prior year program instruments are available by request to the FPM Office at fpmoffice@cde.ca.gov.

Current Year Program Instruments

2019–20 Program Instruments
This page provides links to the 2019–20 Program Instruments for the programs participating in FPM reviews

2018–19 Program Instruments
This page provides links to the 2018–19 Program Instruments for the programs participating in FPM reviews.

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CDE Monitoring Tool (CMT)

The CMT is a web-based tool that was developed by the CDE to facilitate the monitoring of LEAs.

For additional information regarding the California Department of Education’s use of CMT, please visit the CMT web page.

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Additional Federal and State Monitoring

The Additional Federal and State Monitoring page provides information related to the monitoring of LEAs and non-LEAs for programs outside the scope of the FPM process.

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Contact Information

Review Team Leader Assignments
Contact information for Review Team Leaders and regional assignments.

FPM Participating Programs
Contact information for CDE programs participating in monitoring reviews.

County Office of Education Monitoring Leads
Contact, meeting, and training information for County Office of Education Monitoring Leads (COE Leads).

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Questions:   Federal Program Monitoring Office | fpmoffice@cde.ca.gov | 916-319-0935
Last Reviewed: Monday, July 15, 2019