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Monitoring Selection Criteria

There are several factors used in identifying LEAs for a Federal Program Monitoring review. Each year, approximately 130 LEAs are selected for review–65 LEAs from one cohort for an onsite review, and 65 LEAs from another cohort for an online review.

Risk Factors

California Department of Education (CDE) follows a risk-based approach to identify where it should use monitoring resources. This approach includes several analyses of risk factors to guide selection of the local educational agencies (LEAs) that will receive a Federal Program Monitoring (FPM) review. This enables the CDE to focus its monitoring resources to foster student achievement and fiscal compliance. These risk factors identified are not, by themselves, evidence of noncompliance.

During its annual risk assessment, the CDE considers program size, fiscal analysis, level of support, and compliance history to select LEAs for review. The criteria may be adjusted based on the data available. Participating CDE programs provide additional input, based on program-specific risk factors.

Program Size and Fiscal Analysis

The funding sources used for calculating program size are:

  • Title I (Parts A [Basic and Neglected] and D [Delinquent])
  • Title II, Part A (Supporting Effective Instruction [SEI])
  • Title III (Limited English Proficient [LEP] & Immigrant)
  • Title IV, Part A
  • Title X, Part C (McKinney-Vento/Homeless)
  • Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education and Family Literacy Act (AEFLA); and
  • Career Technical Education (CTE)

The CDE also examines LEAs for several aspects of potential fiscal risk, including:

  • High per pupil allocation
  • Large total allocation of categorical program funds
  • High carryover percentage; and
  • Office of Management and Budget Circular A-133 Single Audit findings

Level of Support

This selection criterion considers LEAs that are identified through California’s Local Control Funding formula (LCFF) for Tier 2 differentiated assistance or Tier 3 intensive intervention.

Compliance History

CDE considers the results and frequency of previous FPM reviews, federal compliance reviews, and federal and state audits.

Questions:   Federal Program Monitoring Office | | 916-319-0935
Last Reviewed: Wednesday, May 03, 2023