School districts, direct-funded charter schools, and county offices that receive funding for certain programs may be chosen for a review by the state. The purpose of the review is to ensure that they are spending the funding as required by law. At the end of each review, the state will complete a report that details any findings of non-compliance and informs the school, district, or county office how to correct the findings.
The California Department of Education (CDE) works to provide a coordinated and transparent monitoring process. Within the CDE, the Federal Program Monitoring (FPM) office has been designated to supervise the FPM reviews, which take place either in person or online.
- The information below was developed for educators and others who work with the monitoring process in California.
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Federal and state laws require the California Department of Education (CDE) to monitor implementation of categorical programs operated by local educational agencies (LEAs). LEAs are responsible for creating and maintaining programs which meet minimum fiscal and programmatic requirements.
LEAs are assigned to one of four cohorts: A, B, C or D. Each school year, approximately 130 LEAs are selected for review—65 LEAs from one cohort for an onsite review, and 65 LEAs from a different cohort for an online review. The LEAs are selected using established selection criteria including program size, fiscal analysis, compliance history, and continuous improvement. The Cohort Rotation Schedule by School Year demonstrates the rotation of the cohorts over a four-year cycle.
LEA Cohorts (XLSX; Updated 12-Feb-2020)
This document provides monitoring cohort information for all LEAs including direct funded charters.
Cohort Rotation Schedule by School Year
This page provides information about the schedule of cohort rotation for a four year period.
Monitoring Selection Criteria
A description of the risk factors that are evaluated annually for the selection of LEAs for FPM reviews.
FPM Frequently Asked Questions
This page provides answers to frequently asked questions regarding the FPM process.
2023–24 Notification of LEAs Selected for Cycle B Onsite Monitoring (Posted 17-May-2023)
April 20, 2023: Letter to Select County and District Superintendents regarding the Cycle B LEA selection for onsite review in 2023-24 school year of certain state and federal categorical programs operating within the LEA.
2023–24 Notification of LEAs Selected for Cycle D Online Monitoring (Posted 17-May-2023)
April 20, 2023: Letter to Select County and District Superintendents regarding the Cycle D LEA selection for online review in 2023-24 school year of certain state and federal categorical programs operating within the LEA.
2022–23 Notification of LEAs Selected for Cycle A Onsite Monitoring (Posted 11-May-2022)
April 18, 2022: Letter to Select County and District Superintendents regarding the Cycle A LEA selection for onsite review in 2022-23 school year of certain state and federal categorical programs operating within the LEA.
2022–23 Notification of LEAs Selected for Cycle C Online Monitoring (Posted 11-May-2022)
April 18, 2022: Letter to Select County and District Superintendents regarding the Cycle C LEA selection for online review in 2022-23 school year of certain state and federal categorical programs operating within the LEA.
Each program's instrument contains federal and state legal requirements organized into statutory core items and supporting items arranged under seven general CDE dimensions. FPM team members use program instruments to determine whether an LEA is meeting the requirements of each item.
Program instruments are developed and reviewed by the CDE on an annual basis and may change from year to year to respond to changes in federal or state law, regulations, or controlling judicial decisions.
Prior year program instruments are available by request to the FPM Office at firstname.lastname@example.org.
Current Year Program Instruments
2023–24 Program Instruments
This page provides links to the 2023–24 Program Instruments for the programs participating in FPM reviews.
2022–23 Program Instruments
This page provides links to the 2022–23 Program Instruments for the programs participating in FPM reviews.
LEAs Selected for Reviews
This is the list of LEAs by county-district-school code selected for an onsite or online review.
2023–24 School Year
2022–23 School Year
Resolution of Findings
Within 45 calendar days after the date of the Notification of Findings (NOF), the LEA must resolve each finding by providing resolution documents in the CDE Monitoring Tool (CMT). The LEA may use the resolution process in CMT to request a Resolution Agreement to extend the resolution period beyond the due date on the NOF. CDE Program Reviewers approve or deny Resolution Agreement requests.
The Resolution Agreement period should allow for reasonable time to resolve findings but cannot exceed 225 calendar days from the last day of the review.
Unresolved FPM Findings
Unresolved FPM Findings (Updated 31-Jul-2023)
This document lists by region and local educational agency the unresolved, non-compliant program instrument items over 225 calendar days. The CMT will reflect the most current status of these non-compliant items.
For information related to the non-compliant items, please contact the assigned FPM Review Lead or appropriate participating program.
Information related to FPM training.
CDE Monitoring Tool (CMT)
CDE Monitoring Tool (CMT) Webinar Training for Agencies (Video; 45:48)
Recorded presentation of CDE Monitoring Tool (CMT) Agency Hands-On Webinar Training uploaded on December 30, 2019.
CDE Monitoring Tool (CMT) Agency User Manual (DOCX; Posted 10-Jan-2018)
A guide to provide agency CMT users with the knowledge needed to use the tool.
Local Educational Agency Training
The CDE offers training to assist LEAs in understanding the overall FPM process and the requirements of each program instrument on a semi-annual basis. Please see below for additional links to program-specific FPM resources:
Federal Program Monitoring 2021-22: Presentation for Review Coordinators
This session is for FPM Review Coordinators for School Districts. It has been designed specifically to address the needs of LEAs that will be undergoing a review in 2021–2021.
English Learner FPM Training Resources
Presentations and resources provided by the Technical Assistance and Monitoring Office (TAMO).
School Support and Improvement (SSI) Instrument Presentation
This presentation is intended for local educational agencies that have been identified for an SSI Federal Program Monitoring review for the 2021–2022 school year.
The CMT is a web-based tool developed by the CDE to facilitate the monitoring of LEAs.
For additional information regarding the California Department of Education’s use of CMT, please visit the CMT web page.
The Additional Federal and State Monitoring page provides information related to the monitoring of LEAs and non-LEAs for programs outside the scope of the FPM process.
FPM Review Lead Assignments
Contact information for FPM Review Leads and regional assignments.
FPM Participating Programs
Contact information for CDE programs participating in monitoring reviews.
County Office of Education Monitoring Leads
Contact, meeting, and training information for County Office of Education Monitoring Leads (COE Leads).