Nutrition Services

Child and Adult Care Food Program (CACFP)

The Child and Adult Care Food Program (CACFP) plays a vital role in improving the quality of day care for children and elderly adults by making care more affordable for many low-income families. Each day, 3.3 million children receive nutritious meals and snacks through this federally funded program. This program also provides meals and snacks to 120,000 adults who receive care in nonresidential adult day care centers. The CACFP reaches even further to provide meals to children residing in homeless shelters, and snacks and suppers to youths participating in eligible after school care programs. California's CACFP is administered by the California Department of Education (CDE).

For specific details related to allowable operating and administrative costs, program income, and meals, please refer to the Child Care Centers or Day Care Home Sponsors Administrative Manuals or contact your field consultant. If the claim preparer has questions related to claim completion or payments, he or she may contact the Child Nutrition Fiscal Services Unit, 916-322-8304.

Claim Submission Information

• Child and Adult Care Food Program Reimbursement Instruction Booklet (DOCX; 2MB)
  Claim for Reimbursement instructions for sponsors of the CACFP.
• Claim Submission Dates
  Claim submission deadline dates for CACFP.
• Late Claims
  CACFP policies and procedures for submitting late claims.
  
• Corrective Action Plan (DOCX)
  Corrective Action Plan to accompany sponsor late claims.
  
• Address Changes
  Instructions for submitting CACFP Address Changes.
  

Worksheets

• Total Meals Fixed Percentage Calculation Worksheet (DOC)
  Monthly Reimbursement Calculation Worksheet to compute meal reimbursement for sponsors using the Total Meals Fixed Percentage claiming method.
  
• Day Care Homes Calculation Worksheet (DOC)
  Monthly Reimbursement Calculation Worksheet to compute meal reimbursement for sponsors of Day Care Homes.
  
• Actual Count Calculation Worksheet (DOC)
  Monthly Reimbursement Calculation Worksheet to compute meal reimbursement for the Actual Count claiming method.
  
• Sponsors of Independent Centers Calculation Worksheet (DOC)
  Monthly Reimbursement Calculation Worksheet to compute meal reimbursement for Sponsors of Independent Centers.

School Nutrition Program (SNP)

The School Nutrition Program (SNP) is a federally assisted meal program operating in public and nonprofit private schools and residential child care institutions throughout the United States. Through this program, nutritionally balanced low-cost or free meals are served to more than 30 million children daily. The School Nutrition Programs consist of the following program types:  National School Lunch, School Breakfast, Special Milk, Meal Supplements, and Seamless Summer Feeding Option. California's School Nutrition Programs are administered by the California Department of Education (CDE).

For specific details related to allowable operating and administrative costs, program income, and meals, please refer to this link: School Nutrition Programs: Revenue and Costs or contact the field consultant for your sponsoring agency. If the claim preparer has questions related to claim completion or payments, he or she may contact the Child Nutrition Fiscal Services Unit, 1-800-952-5609.

Claim Submission Information

• School Nutrition Programs Reimbursement Instruction Booklet (DOCX; 2MB)
  Claim for Reimbursement instructions for sponsors of the SNP.
• Claim Submission Dates
  Claim submission deadline dates for SNP.
• Late Claims
  SNP policies and procedures for submitting late claims.
• Corrective Action Plan (DOC)
  Corrective Action Plan to accompany sponsor late claims.
• Address Changes
  Instructions for submitting SNP address changes.

Year-End Claim Submission Information

• Revenue and Cost
  Instructions for completing Revenue and Cost.
• Allocation Food Service Costs - Residential Child Care Institutions
  Instructions for Residential Child Care Institutions for reporting Allocation Food Service Costs.
• Depreciation of Nonexpendable Food Service Equipment
  Instructions for reporting Depreciation of Nonexpendable Food Service Equipment.

Worksheets

• School Nutrition Program Calculation Worksheet (DOC)
  Monthly worksheet to calculate meal reimbursement for SNP sponsors.
  
• Seamless Summer Feeding Option Program Calculation Worksheet (DOC)
  Monthly worksheet to calculate meal reimbursement for Seamless Summer Feeding Option Program sponsors.
  
• Special Milk Program Calculation Worksheet (DOC)
  Monthly worksheet to calculate reimbursement for Special Milk Program sponsors.
  
• Monthly Worksheet for Calculating Reimbursable Milk Served for the Special Milk Program (DOC)
  Monthly worksheet to calculate Reimbursable Milk Served for the Special Milk Program.
  
• Monthly Worksheet for Calculating Percentage of Milk Served to Children for the Special Milk Program
  (DOC)
  Monthly worksheet to calculate the Percentage of Milk Served to Children for SNP sponsors.
  
• Nonexpendable Equipment Depreciation Schedule Worksheet (DOC)
  Monthly worksheet to calculate the Nonexpendable Equipment Depreciation for SNP sponsors.
  
• Summary Worksheet Food Service Cost Allocations sample and blank form (DOC)
  Summary Worksheet Food Service Cost Allocations sample and blank form for SNP sponsors.
• RCCI Meal Equivalents Cost Allocations Summary Worksheet (XLS)

Summer Food Service Program (SFSP)

The Summer Food Service Program (SFSP) is a federally assisted meal program that was developed by the United States Department of Agriculture (USDA) and is administered by the California Department of Education (CDE). The SFSP was developed in order to provide nutritious meals in lower-income areas during the summer months to children who would normally be eligible for free and reduced-price meals during the regular school year. CDE reimburses participating agencies (sponsors) meals times rates for the operational and administrative cost of providing meals.

For specific program details please refer to the Summer Food Service Program Web page or contact the SFSP Program Specialist for your sponsoring agency at 800-952-5609. If the claim preparer has questions related to claim completion or payments, he or she may contact the Child Nutrition Fiscal Services Unit at 916-319-0771.

Claiming Submission Information

• Summer Food Service Program Reimbursement Instruction Booklet (DOCX)
  Claim for Reimbursement instructions for sponsors of the Summer Food Service Program.
• SFSP Claim Submission Deadlines
  Claim submission deadline dates for Summer Food Service Program.
• Late Claims
  Summer Food Service Program policies and procedures for submitting late claims.
  
• Corrective Action Plan (DOCX)
  Corrective Action Plan to accompany sponsor late claims.
• SFSP Address Changes
  Instructions for submitting SFSP Address Changes.

Worksheets

• Potential Reimbursement Worksheet (DOC)
  Monthly Reimbursement Calculation Worksheet to compute the federal reimbursement for meals served.

Analyst Directory

Directory of Nutrition Fiscal Analysts for Claims-related questions for the SNP, CACFP, and SFSP.

Additional nutrition information can be found on the California Department of Education Web Site