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Program and Accountability Requirements

The Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education and Family Literacy Act (AEFLA) 2021-22 grant recipients must adhere to the following requirements.

Comprehensive Adult Student Assessment System (CASAS) and the Outreach and Technical Assistance Network (OTAN) are contractors who collect information and data for the California Department of Education (CDE) Adult Education Office.

By August 20, 2021

Required Data and Documents Action
Grant Award Notification

Download, sign a wet original, and upload the signed Grant Award Notification at California Adult Ed Reporting (login required) External link opens in new window or tab. .

Also, mail original to the CDE, see document for address.

By September 3, 2021

Required Data and Documents Action

Grant Budget

Complete and submit the Grant Budget on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required, electronic approval required) External link opens in new window or tab.

By October 31, 2021

Required Data and Documents Action

First Quarter Data, TOPSpro® Enterprise

Enter all information into TOPSpro® Enterprise for this quarter on or before this date

California English Literacy and Civics Education Objectives and Additional Assessment Plans (COAAP)

Select at least one COAAP on the CASAS Civic Participation website at CASAS Civic Participation: COAAP External link opens in new window or tab.

First Quarter Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise

First Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required, electronic approval required) External link opens in new window or tab.

Employment and Earnings Follow-up Survey

Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 1 (July through September):

  • Run the “NRS Core Performance Wizard” under Tools in TOPSpro® Enterprise
  • Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

High School Equivalency (HSE) Certification

Complete sending HSE Certification Form and return to CASAS by email at capm@casas.org.

By January 31, 2022

Required Data and Documents Action

Second Quarter Data, TOPSpro® Enterprise

Enter all information into TOPSpro® Enterprise for this quarter on or before this date

Second Quarter Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise

California Accountability Training

Complete California Accountability Training in person or online. Register online at California Adult Ed Training External link opens in new window or tab.

CASAS Implementation Training

Complete CASAS Implementation Training in person or online. Register online at California Adult Ed Training External link opens in new window or tab.

Second Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required, electronic approval required) External link opens in new window or tab.

Employment and Earnings Follow-up Survey

Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 2 (October through December):

  • Run the “NRS Core Performance Wizard” under Tools in TOPSpro® Enterprise
  • Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

By March 31, 2022

Required Data and Documents Action

WIOA, Title II AEFLA Program Implementation Survey

Complete the CASAS WIOA, Title II: AEFLA Program Implementation Survey at California Accountability and Assessment External link opens in new window or tab.

By April 30, 2022

Required Data and Documents Action

Third Quarter Data, TOPSpro® Enterprise

Enter all information into TOPSpro® Enterprise for this quarter on or before this date

Third Quarter Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro Enterprise

Employment and Earnings Follow-up Survey

Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 3 (January through March):

  • Run the “NRS Core Performance Wizard” under Tools in TOPSpro® Enterprise
  • Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

WIOA, Title II: AEFLA Continuous Improvement
Plan (CIP)

Complete and submit the WIOA, Title II: AEFLA CIP on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required) External link opens in new window or tab.

As part of the plan, agencies with Section 243 funding must also complete the Integrated English Literacy and Civics Education (IELCE) Report through a CASAS website accessible within the CIP application.

Third Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required, electronic approval required) External link opens in new window or tab.

Recertification for Citizenship Interview Test

Complete the Recertification for the Citizenship Interview Test at Citizenship Interview Test External link opens in new window or tab.

By July 15, 2022

Required Data and Documents Action

End-of-Year Data, TOPSpro® Enterprise

All year end data must be entered into TOPSpro® Enterprise and completed for this quarter on or before this date

Adult Education Personnel Information

Enter personnel information into TOPSpro® Enterprise

End-of-Year Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise

Payment Points Summary Report

Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise  

End-of-Year Certification Letter

Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise  

Employment and Earnings Follow-up Survey

Complete sending Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 4 (April through June):

  • Run the “NRS Core Performance Wizard” under Tools in TOPSpro® Enterprise
  • Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

By August 1, 2022

Required Data and Documents Action

Final Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting website at California Adult Ed Reporting (login required) External link opens in new window or tab.
(login required, electronic approval required) External link opens in new window or tab.

Official Payment Points Certification Letter

Verify, complete, and submit (via email) the Official Payment Points Certification Letter. CASAS will email agencies the Official Payment Points Certification Letter once the CASAS has received all Data Submission requirements.

Additional Community–Based Organization Requirements

Required Data and Documents Action

Fiscal Year 2021–22 Annual Audit and Status Certification (AASC) Form, for Community-based Organizations (CBOs) and Faith-based Organizations only*

Two Steps:

  • Submit electronically: California Adult Education Online Application and Reporting website at
    California Adult Ed Reporting (login required)External link opens in new window or tab..
  • Submit by mail to: Annual Audit and Status Certification, Audits and Investigations Division, California Department of Education,
    1430 N Street, Suite 5319
    Sacramento, CA 95814-5901

Fiscal Year 2020–21 Audit Report**

Mail to:

Audits and Investigations Division

California Department of Education
1430 N Street, Suite 5319
Sacramento, CA 95814-5901

* The AASC form assists the CDE in determining whether a CBO must provide the Audits and Investigations Division of the CDE with a federal or state required audit report for the fiscal year.

** Pursuant to federal regulations, all CBOs receiving more than $750,000 in federal funds in a fiscal year must submit an audit as outlined in Section 500 of the CDE Audit Guide located at Contracting Agencies Audit Guidelines. Send the report within six months of the end of the CBO's fiscal year.

Questions:   Adult Education Office | adulteducation@cde.ca.gov | 916-322-2175
Last Reviewed: Friday, July 30, 2021
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