Grant Deliverable Due Dates

Grant Award Notification

Download, sign a wet original, and upload the signed Grant Award Notification on the California Adult Education Online Application and Reporting web page (login required, and signature of Superintendent/College President/Chief Executive Officer or authorized designee required).

Also, mail original to the CDE, see document for address.

First Quarter Data, TOPSpro^® Enterprise

Enter all information into TOPSpro^® Enterprise for this quarter on or before this date

California English Literacy and Civics Education Objectives and Additional Assessment Plans (COAAP)

Select at least one COAAP on the CASAS Civic Participation website at CASAS Civic Participation: COAAP

First Quarter Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro^® Enterprise

Employment and Earnings Follow-up Survey

Send Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 1 (July through September):

• Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise
• Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

First Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting (login required, electronic approval required) web page.

Second Quarter Data, TOPSpro^® Enterprise

Enter all information into TOPSpro^® Enterprise for this quarter on or before this date

Second Quarter Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro^® Enterprise

California Accountability Training

Complete California Accountability Training in person or online. Register online at California Adult Ed Training

CASAS Implementation Training

Complete CASAS Implementation Training in person or online. Register online at California Adult Ed Training

Payment Points Attestation Letter

CASAS will send the Payment Points Attestation Letter to your agency. Complete the form and return to CASAS by email at capm@casas.org

Second Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting (login required, electronic approval required) web page.

Employment and Earnings Follow-up Survey

Send Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 2 (October through December):

• Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise
• Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

WIOA, Title II: AEFLA Program Implementation Survey

Complete the CASAS WIOA, Title II: AEFLA Program Implementation Survey at California Accountability and Assessment

Third Quarter Data, TOPSpro^® Enterprise

Enter all information into TOPSpro^® Enterprise for this quarter on or before this date

Third Quarter Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro Enterprise

Employment and Earnings Follow-up Survey

Send Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 3 (January through March):

• Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise
• Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

Integrated English Literacy and Civics Education Report

Agencies with Section 243 funding must also complete the IELCE Report on the CASAS website at: CASAS IELCE Report

Third Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting (login required, electronic approval required) web page.

Recertification for Citizenship Interview Test

If applicable, complete the Recertification for the Citizenship Interview Test at Citizenship Interview Test

Final COAAP Selections

Final COAAP selections must be made on the CASAS Civic Participation website at CASAS Civic Participation: COAAP

End-of-Year Data, TOPSpro^® Enterprise

All year end data must be entered into TOPSpro^® Enterprise and completed for this quarter on or before this date

Adult Education Personnel Information

Enter personnel information for Federal Table 7 into TOPSpro^® Enterprise

End-of-Year Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro^® Enterprise

Payment Points Summary Report

Complete the Quarterly Data Submission Wizard in TOPSpro^® Enterprise  

End-of-Year Certification Letter

Complete the Quarterly Data Submission Wizard in TOPSpro^® Enterprise.

Employment and Earnings Follow-up Survey

Send Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 4 (April through June):

• Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise
• Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

Final Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting (login required, electronic approval required) web page.

Official Payment Points Certification Letter

Verify, complete, and submit (via email) the Official Payment Points Certification Letter. CASAS will email agencies the Official Payment Points Certification Letter once the CASAS has received all Data Submission requirements.

Fiscal Year 2022–23 Annual Audit and Status Certification (AASC) Form, for Community-based Organizations, Faith-based Organizations, and Community College Districts only*

Two Steps:

• Submit electronically by September 1:
  California Adult Education Online Application and Reporting (login required) web page.
  
• Also, mail or email a signed copy by September 15 to the CDE Audits and Investigations Division. Contact information provided on the AASC form.

Fiscal Year 2021–22 Audit Report**

Due date varies by agency. Follow instructions for electronic submission that is provided in the AASC section of the California Adult Education Online Application and Reporting (login required) web page.