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Grant Deliverable Due Dates

Schedule of due dates and submittal activities required for the Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education and Family Literacy Act (AEFLA) grant in Program Year 2022–23.

Comprehensive Adult Student Assessment System (CASAS) and the Outreach and Technical Assistance Network (OTAN) are contractors who collect information and data for the California Department of Education (CDE) Adult Education Office.

By October 26, 2022

Required Data and Documents Action

Grant Award Notification

Download, sign a wet original, and upload the signed Grant Award Notification on the California Adult Education Online Application and Reporting External link opens in new window or tab. web page (login required, and signature of Superintendent/College President/Chief Executive Officer or authorized designee required).

Also, mail original to the CDE, see document for address.

By October 31, 2022

Required Data and Documents Action

First Quarter Data, TOPSpro® Enterprise

Enter all information into TOPSpro® Enterprise for this quarter on or before this date

California English Literacy and Civics Education Objectives and Additional Assessment Plans (COAAP)

Select at least one COAAP on the CASAS Civic Participation website at CASAS Civic Participation: COAAP External link opens in new window or tab.

First Quarter Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise

Employment and Earnings Follow-up Survey

Send Employment and Earnings Survey External link opens in new window or tab. to exit populations. The following tasks should be completed during Quarter 1 (July through September):

  • Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise
  • Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

By November 9, 2022

Required Data and Documents Action
Grant Budget Complete and submit the Grant Budget on the California Adult Education Online Application and Reporting External link opens in new window or tab. (login required, electronic approval required) web page.

By November 23, 2022

Required Data and Documents Action

First Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting External link opens in new window or tab. (login required, electronic approval required) web page.

By January 31, 2023

Required Data and Documents Action

Second Quarter Data, TOPSpro® Enterprise

Enter all information into TOPSpro® Enterprise for this quarter on or before this date

Second Quarter Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise

California Accountability Training

Complete California Accountability Training in person or online. Register online at California Adult Ed Training External link opens in new window or tab.

CASAS Implementation Training

Complete CASAS Implementation Training in person or online. Register online at California Adult Ed Training External link opens in new window or tab.

High School Equivalency (HSE) Certification

CASAS will send the HSE Certification to your agency. Complete the form and return to CASAS by email at capm@casas.org

Integrated English Literacy and Civics Education (IECLE) Payment Points Certification

If applicable, CASAS will send the IELCE Payment Points Certification Form to your agency. Complete the form and return to CASAS by email at capm@casas.org

Second Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting External link opens in new window or tab. (login required, electronic approval required) web page.

Employment and Earnings Follow-up Survey

Send Employment and Earnings Survey External link opens in new window or tab. to exit populations. The following tasks should be completed during Quarter 2 (October through December):

  • Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise
  • Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

By March 31, 2023

Required Data and Documents Action

WIOA, Title II: AEFLA Program Implementation Survey

Complete the CASAS WIOA, Title II: AEFLA Program Implementation Survey at California Accountability and Assessment External link opens in new window or tab.

By April 30, 2023

Required Data and Documents Action

Third Quarter Data, TOPSpro® Enterprise

Enter all information into TOPSpro® Enterprise for this quarter on or before this date

Third Quarter Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro Enterprise

Employment and Earnings Follow-up Survey

Send Employment and Earnings Survey External link opens in new window or tab. to exit populations. The following tasks should be completed during Quarter 3 (January through March):

  • Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise
  • Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

WIOA, Title II: AEFLA
Continuous Improvement Plan (CIP)

Complete and submit the CIP on the California Adult Education Online Application and Reporting External link opens in new window or tab. (login required) web page.

Integrated English Literacy and Civics Education Report

Agencies with Section 243 funding must also complete the IELCE Report on the CASAS website at: CASAS IELCE Report External link opens in new window or tab.

Third Quarter Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting External link opens in new window or tab. (login required, electronic approval required) web page.

Recertification for Citizenship Interview Test

If applicable, complete the Recertification for the Citizenship Interview Test at Citizenship Interview Test External link opens in new window or tab.

Final COAAP Selections

Final COAAP selections must be made on the CASAS Civic Participation website at CASAS Civic Participation: COAAP External link opens in new window or tab.

By July 15, 2023

Required Data and Documents Action

End-of-Year Data, TOPSpro® Enterprise

All year end data must be entered into TOPSpro® Enterprise and completed for this quarter on or before this date

Adult Education Personnel Information

Enter personnel information for Federal Table 7 into TOPSpro® Enterprise

End-of-Year Data Integrity Report

Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise

Payment Points Summary Report

Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise  

End-of-Year Certification Letter

Complete the Quarterly Data Submission Wizard in TOPSpro® Enterprise.

Employment and Earnings Follow-up Survey

Send Employment and Earnings Survey External link opens in new window or tab. to exit populations. The following tasks should be completed during Quarter 4 (April through June):

  • Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise
  • Send Employment and Earnings Survey to exit population for second and fourth quarter after exit

By August 1, 2023

Required Data and Documents Action

Final Expenditure Claim Report

Complete and submit the claim on the California Adult Education Online Application and Reporting External link opens in new window or tab. (login required, electronic approval required) web page.

Official Payment Points Certification Letter

Verify, complete, and submit (via email) the Official Payment Points Certification Letter. CASAS will email agencies the Official Payment Points Certification Letter once the CASAS has received all Data Submission requirements.

Additional Community–Based Organization Requirements

Required Data and Documents Action

Fiscal Year 2022–23 Annual Audit and Status Certification (AASC) Form, for Community-based Organizations, Faith-based Organizations, and Community College Districts only*

Two Steps:

Fiscal Year 2021–22 Audit Report**

Due date varies by agency. Follow instructions for electronic submission that is provided in the AASC section of the California Adult Education Online Application and Reporting External link opens in new window or tab. (login required) web page.

* The AASC form assists the CDE in determining whether the applicable agency must provide the Audits and Investigations Division of the CDE with a federal or state required audit report for the fiscal year.

** Pursuant to federal regulations, applicable agencies receiving more than $750,000 in federal funds in a fiscal year must submit an audit as outlined in Section 500 of the CDE Audit Guide located at Contracting Agencies Audit Guidelines. Send the report within six months of the end of the agency’s fiscal year.

Questions:   Adult Education Office | adulteducation@cde.ca.gov | 916-322-2175
Last Reviewed: Friday, September 23, 2022
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