Grant Deliverable Due Dates

Schedule of due dates and submittal activities required for the Workforce Innovation and Opportunity Act (WIOA), Title II: Adult Education and Family Literacy Act (AEFLA) grant in Program Year 2025–26.

The Comprehensive Adult Student Assessment System (CASAS) and the Outreach and Technical Assistance Network (OTAN) are contractors who collect information and data for the California Department of Education (CDE) Adult Education Office.

By January 16, 2026

Required Data and Documents	Action
Grant Award Notification	Download, sign a wet original, and upload the signed Grant Award Notification at California Adult Education Online Application and Reporting (login required). Signature of Superintendent/College President/Chief Executive Officer or authorized designee required. Review California Adult Education Online Application and Reporting (login required) for additional instructions.

Required Data and Documents

Action

Grant Award Notification

Download, sign a wet original, and upload the signed Grant Award Notification at California Adult Education Online Application and Reporting (login required). Signature of Superintendent/College President/Chief Executive Officer or authorized designee required.

Review California Adult Education Online Application and Reporting (login required) for additional instructions.

By January 31, 2026

Required Data and Documents	Action
Grant Budget	Complete and submit the Grant Budget at California Adult Education Online Application and Reporting (login required, electronic approval required).

By October 31, 2025

Required Data and Documents	Action
First Quarter Data, TOPSpro^®Enterprise	Enter all information into TOPSpro^® Enterprise for this quarter on or before this date.
California English Literacy and Civics Education Objectives and Additional Assessment Plans (COAAP)	Select at least one COAAP at California Civic Participation and IELCE .
First Quarter Data Integrity Report	Complete the Quarterly Data Submission Wizard in TOPSpro^® Enterprise.
Employment and Earnings Follow-up Survey	Send California Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 1 (July through September): Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise Send Employment and Earnings Survey to exit population for second and fourth quarter after exit Follow-up with exiters that have not responded

By December 15, 2025

Required Data and Documents	Action
Payment Points Attestation Letter	CASAS will send the Certification to your agency. Complete the Payment Point Attestation Letter and return by email at capm@casas.org.

By January 31, 2026

Required Data and Documents	Action
Second Quarter Data, TOPSpro^® Enterprise	Enter all information into TOPSpro^® Enterprise for this quarter on or before this date.
Second Quarter Data Integrity Report	Complete the Quarterly Data Submission Wizard in TOPSpro^® Enterprise.
California Accountability Training	Complete California Accountability Training in person or online. Register online at California Adult Ed Training .
Employment and Earnings Follow-up Survey	Send California Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 2 (October through December): Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise Send Employment and Earnings Survey to exit population for second and fourth quarter after exit Follow-up with exiters that have not responded

By February 13, 2026

Required Data and Documents	Action
CASAS Implementation Training	Complete CASAS Implementation Training in person or online. Register online at California Adult Ed Training .
First Quarter Expenditure Claim Report	Complete and submit the claim at California Adult Education Online Application and Reporting (login required, electronic approval required).

By February 27, 2026

Required Data and Documents	Action
Second Quarter Expenditure Claim Report	Complete and submit the claim at California Adult Education Online Application and Reporting (login required, electronic approval required).

By March 31, 2026

Required Data and Documents	Action
WIOA, Title II: AEFLA Program Implementation Survey	Complete the CASAS California WIOA, Title II: AEFLA Program Implementation Survey .
Course Approvals Revisions for Program Year (PY) 2025–26	This is the last day for K–12 and County Office of Education adult schools to submit revisions to course information for the current year. Access the Course Approval System at California Adult Education Online Application and Reporting (login required).(California Education Code Section 52506)
Integrated English Literacy and Civics Education (IELCE) Report and Plan	Agencies with Section 243 funding must also complete the IELCE Report and Plan available on Integrated English Literacy and Civics Education Report Summary of Content .

By April 30, 2026

Required Data and Documents	Action
Third Quarter Data, TOPSpro^® Enterprise	Enter all information into TOPSpro^® Enterprise for this quarter on or before this date.
Third Quarter Data Integrity Report	Complete the Quarterly Data Submission Wizard in TOPSpro Enterprise.
Third Quarter Expenditure Claim Report	Complete and submit the claim at California Adult Education Online Application and Reporting (login required, electronic approval required).
Employment and Earnings Follow-up Survey	Send Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 3 (January through March): Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise Send Employment and Earnings Survey to exit population for second and fourth quarter after exit Follow-up with exiters that have not responded
Continuous Improvement Plan (CIP)	Complete and submit the CIP at California Adult Education Online Application and Reporting (login required).
Recertification for Citizenship Interview Test	If applicable, complete the Recertification for the Citizenship Interview Test .
Final COAAP Selections	Final COAAP selections must be made at California Civic Participation and IELCE .

By June 15, 2026

Required Data and Documents	Action
Course Approvals for PY 2026–27	K–12 and County Office of Education adult schools must complete and submit next year’s course information before this date. Revisions to course information may be submitted as often as needed through March 31, 2027. Access the Course Approval System no earlier than April 1, 2026, at California Adult Education Online Application and Reporting (login required).(California Education Code Section 52506)

Required Data and Documents

Action

Course Approvals for PY 2026–27

K–12 and County Office of Education adult schools must complete and submit next year’s course information before this date. Revisions to course information may be submitted as often as needed through March 31, 2027. Access the Course Approval System no earlier than April 1, 2026, at California Adult Education Online Application and Reporting (login required).(California Education Code Section 52506)

By July 15, 2026

Required Data and Documents	Action
End-of-Year Data, TOPSpro^® Enterprise	All year end data must be entered into TOPSpro^® Enterprise and completed for this quarter on or before this date.
Adult Education Personnel Information	Enter personnel information for Federal Table 7 into TOPSpro^® Enterprise.
End-of-Year Data Integrity Report	Complete the Quarterly Data Submission Wizard in TOPSpro^® Enterprise.
Payment Points Summary Report	Complete the Quarterly Data Submission Wizard in TOPSpro^® Enterprise.
End-of-Year Certification Letter	Complete the Quarterly Data Submission Wizard in TOPSpro^® Enterprise.
Employment and Earnings Follow-up Survey	Send California Employment and Earnings Survey to exit populations. The following tasks should be completed during Quarter 4 (April through June): Run the “Core Performance Wizard” under Tools in TOPSpro® Enterprise Send Employment and Earnings Survey to exit population for second and fourth quarter after exit Follow-up with exiters that have not responded

By August 1, 2026

Required Data and Documents	Action
Final Expenditure Claim Report	Complete and submit the claim at California Adult Education Online Application and Reporting (login required, electronic approval required).
Official Payment Points Certification Letter	Verify, complete, and submit (via email) the Official Payment Points Certification Letter. CASAS will email agencies the Official Payment Points Certification Letter once the CASAS has received all Data Submission requirements.

Additional Community–Based Organization and Community College District Requirements

Required Data and Documents	Action
Fiscal Year 2025–26 Annual Audit and Status Certification (AASC) Form, for Community-Based Organizations (CBOs) and Community College District only*	Two Steps: Complete electronically and submit by Thursday, October 15, 2026, through the California Adult Education Online Application and Reporting (login required, electronic approval required). Also by October 15, 2026, email (preferred method) or mail a signed copy of the completed form to the CDE Audits and Investigations Division. Contact information is provided on the AASC form.
Fiscal Year 2025–26 or Fiscal Year 2026 Audit Report, as applicable**	Due dates vary by agency. Follow instructions for electronic submission provided in the AASC section of the California Adult Education Online Application and Reporting (login required).

Required Data and Documents

Action

Fiscal Year 2025–26 Annual Audit and Status Certification (AASC) Form, for Community-Based Organizations (CBOs) and Community College District only*

Two Steps:

Complete electronically and submit by Thursday, October 15, 2026, through the California Adult Education Online Application and Reporting (login required, electronic approval required).
Also by October 15, 2026, email (preferred method) or mail a signed copy of the completed form to the CDE Audits and Investigations Division. Contact information is provided on the AASC form.

Fiscal Year 2025–26 or Fiscal Year 2026 Audit Report, as applicable**

Due dates vary by agency. Follow instructions for electronic submission provided in the AASC section of the California Adult Education Online Application and Reporting (login required).

* The AASC form assists the Audits and Investigations Division of the CDE in determining whether the agency must provide an audit report for the fiscal year.

** Pursuant to a recent revision by the Office of Management and Budget (OMB), the Single Audit threshold has increased from $750,000 to $1,000,000, effective October 1, 2024, as outlined in Title 2 of the Code of Federal Regulations (2 CFR § 200.501). Agencies must work with their fiscal staff to ensure their AASC form is completed accurately given these updates and must submit an audit, as applicable, as outlined in Section 500 of the CDE Audit Guide located at Contracting Agencies Audit Guidelines. Send the report within six months of the end of the agency’s fiscal year.

Questions: Adult Education Office | adulteducation@cde.ca.gov | 916-322-2175

Last Reviewed: Thursday, May 14, 2026

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