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Research Data Request Process

Here are the new processes that the California Department of Education (CDE) is following in response to data requests from qualified researchers.

The California Department of Education (CDE) collects and reports information about California students at the school, district, county, and state levels. This information can be accessed through the Data Reports by Topic webpage.

This portal provides guidance for qualified researchers to make requests for data that is not publicly available. CDE will review each request and determine whether it is aligned with our research priorities and whether it satisfies other CDE requirements.

The release of California Longitudinal Pupil Achievement Data System (CALPADS) data, assessment data and other student records is limited to CDE’s authorized representatives. Authorized representatives may include a) qualified researchers at universities and non-profit institutions and b) other governmental agencies who are conducting research on behalf of the CDE to improve instruction, develop, validate or administer predictive tests or to administer student aid programs or who are conducting audits and evaluations of state or federal education programs. With CDE approval, these data may be released at the student-level through data-sharing Memorandum of Understanding (MOUs) or inter-agency agreements (IAAs) and in compliance with all state and federal data privacy and security laws.

In order to formally submit a research data request, make sure to follow these concept paper guidelines: Research/Evaluation Concept Paper Guidelines web page. Information about the CDE’s Research Priorities can be found here: 2022-24 Research Priorities web page.

Individuals or institutions with data-related inquiries or requests that cannot be fulfilled using publicly available data resources and who meet the specified criteria to be considered an “authorized representative” may submit a data request through the CDE portal. Follow this link to formally submit a research data request: Data Request Intake Form Survey.

The CDE shall impose the following fees to fulfill approved requests:

Task Standard Fee
CDE staff to collaborate and consult with researchers on methodology and Data issues, to prepare the MOU and exhibits, to extract, prepare, and deliver the Data, and to provide other project management and support services. $85/hour
Technical Support during the initial 60-day period following Data delivery. $500 (fixed fee)
Technical Support any time following the initial 60-day Technical Support period. $85/hour
Legal Staff reviews and responds to legal issues including Family Educational Rights and Privacy Act (FERPA) compliance and MOU review and support; $220/hour
Executive review and processing of the MOU. $200 (fixed fee)
Questions: CDE Data Request Team | | 916-319-0869 
Last Reviewed: Monday, March 25, 2024
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