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California Department of Education
Official Letter
California Department of Education
Official Letter

August 30, 2019

Dear Select County Superintendents of Schools:

First Special Advance Apportionment for Charter Schools, Fiscal Year 2019–20

This special apportionment, in the amount of $58,564,413, is made in accordance with California Education Code (EC) sections 14041 and 47652 for fiscal year 2019–20. The purpose of this special advance apportionment for charter schools (Charter School Special Advance) is to fund charter schools that are newly operational in 2019–20 or continuing charter schools adding at least one new grade level this year.

This Charter School Special Advance apportionment is for the months of July 2019 through November 2019, and equals 37 percent of the charter schools’ estimated funding for eligible average daily attendance (ADA) for the 2019–20 fiscal year. The apportionment is calculated pursuant to EC sections 42238.02 and 42238.03, as well as Chapter 6 of Part 26.8 of the EC. The amount apportioned to each participating charter school and charter school-sponsoring local educational agency (LEA) is available on the California Department of Education (CDE) Charter School Special Advance Apportionment web page at https://www.cde.ca.gov/fg/aa/pa/specialadvance.asp.
Local Control Funding Formula Entitlement Calculations
Newly Operational Charter Schools

The Local Control Funding Formula (LCFF) entitlement calculations for new charter schools are based on the estimated ADA, enrollment, unduplicated pupil percentage (UPP), and district(s) of charter school physical location reported in the Pupil Estimates for New and Significantly Expanding Charter Schools (PENSEC) data collection.

The LCFF entitlement is comprised of the base, supplemental, and concentration grants. The base grant is calculated by multiplying the base grant per ADA rate by the estimated ADA reported in the PENSEC report for each grade span. Current year funding rates for the per-ADA base grants and supplemental and concentration grant factors used in the LCFF entitlement calculation are available on the CDE’s Funding Rates and Information web page at https://www.cde.ca.gov/fg/aa/pa/ratesandinfo.asp.

The UPP is used for the supplemental and concentration grant calculation. The UPP used for the concentration grant is capped at the lesser of the charter school’s own estimated UPP, the UPP of the authorizing school district or the UPP of the district in which the charter school is physically located. If the charter school has more than one reported physical location, the location with the greatest 2018–19 school district UPP is used.

Expanding Grade Level Charter Schools

The LCFF entitlement calculations for charter schools that are adding at least one new grade level are based on the estimated ADA reported in the PENSEC data collection and on the UPP of the authorizing school district and school district(s) of the charter school physical location(s) reported at the Second Principal Apportionment in the prior year.

The methodology used to estimate the 2019–20 LCFF entitlement is consistent with the methodology used to calculate the regular 2019–20 Advance Principal Apportionment. For more information on the 2019–20 Advance Principal Apportionment calculations, refer to the letter on the CDE Principal Apportionment, Fiscal Year 2019–20 web page at https://www.cde.ca.gov/fg/aa/pa/advappt1920ltr.asp.
Education Protection Account

The state aid calculated for newly operational charter schools in this apportionment is reduced by $200 per unit of estimated ADA to reflect the 2019–20 Education Protection Account (EPA) revenues as established by Chapter 36 of Article XIII of the California Constitution. Expanding grade level charter schools will not receive an allocation of EPA for the additional grade levels until the third quarter payment, which will be based on data submitted for the First Principal Apportionment (P-1). The CDE will allocate EPA revenues on a quarterly basis, meaning LEAs will receive separate quarterly payments equal to 25 percent of their annual EPA entitlement (for new charter schools this means quarterly payments of $50 for each unit of funded ADA). The first payment will be made in September 2019. Note that future payments may be adjusted for ADA changes and previous over or underpayments of EPA funds. More information on the EPA is available on the CDE’s EPA web page at https://www.cde.ca.gov/fg/aa/pa/epa.asp.

Funding In-lieu of Property Taxes

Also included in this special apportionment is funding to sponsoring school districts that were not basic aid in the prior fiscal year to backfill their transfer in-lieu of property taxes to charter schools for the months of August 2019 through November 2019, which equals 28 percent of the charter schools’ projected total in-lieu of property taxes funding for the 2019–20 fiscal year. For most charter schools, EC Section 47632 defines the sponsoring LEA as the district that approved the charter, or in the case of a charter that was denied by a district and subsequently approved by a county office of education (COE), the district that initially denied the charter.

For a COE-approved charter school whose students do not meet the criteria in EC Section 2574(c)(4), or for a countywide charter school whose students reside in a school district that was basic aid in the prior year, the sponsoring LEA is the district of residence for those pupils. That means some county-approved charter schools may have multiple sponsoring districts if the school has students who reside in different districts.

School districts that were basic aid in the prior year will not receive an advance apportionment of state aid for in-lieu of property tax. The amount of in-lieu these school districts are required to transfer for the months of July through November is provided on the Charter School Special Advance Apportionment Summary Excel file, including the In-lieu of Taxes for Countywide and County Program Charter Schools Excel file, but an apportionment of state aid is not reflected in the Payment Schedule by Local Educational Agency Excel file available on CDE’s Charter School Special Advance Apportionment web page at https://www.cde.ca.gov/fg/aa/pa/chschspcadv1920.asp.

CDE recently released an optional tool, In-lieu of Property Taxes Payment Calculator, to calculate the in-lieu of property taxes monthly payment pursuant to EC Section 47635(a). The calculator is available at: https://www.cde.ca.gov/fg/aa/pa/inlieucs.asp.

Method for Receiving Charter School State Aid

Pursuant to EC Section 47651, for charter schools that elect to receive funding directly, the warrant is drawn in favor of the superintendent of schools of the county in which the LEA that authorized the charter school is located, for deposit to the appropriate funds or accounts of the charter school in the county treasury. For all other charter schools, the funds are deposited in the appropriate funds or accounts of the LEA that authorized the charter school. Please refer to the payment schedule for the amounts apportioned to the applicable charter schools and the charter schools’ sponsoring school districts.

The CDE estimates warrants will be issued by State Controller’s Office within two to three weeks of the date of this letter. For standardized account code structure coding, use Resource 0000, Unrestricted, and Revenue Object 8011, LCFF State Aid – Current Year.

County superintendents of schools were notified of this apportionment by email which was sent to the COE’s CDEfisc email address. The CDE requested that the email be forwarded to all affected school districts and charter schools in the county, and include the links to this letter and the apportionment schedule which are available on CDE’s web page at https://www.cde.ca.gov/fg/aa/pa/chschspcadv1920.asp.
What’s Next

Apportionments for the months of December 2019 and January 2020 for newly operational charter schools and continuing charter schools adding at least one new grade level in the current year will be revised based on the actual first 20 school days of attendance as reported by the charter school; the payment for December and January should occur in late December. The actual ADA counts for the December 2019 payment must be reported to the CDE no later than five business days immediately following the 20th school day. An overview of the Charter School Special Advance can be found at: https://www.cde.ca.gov/fg/aa/pa/specialadvance.asp. It includes apportionment timelines as well as instructions to access the Charter School 20 Day Attendance reporting software.

All communication related to the Principal Apportionment and LCFF funding is available on the CDE’s website, and funding-specific information is sent electronically via the CDE’s Principal Apportionment Section (PASE) listserv. The listserv provides LEAs and other interested parties important information, such as notifications regarding LCFF updates, software releases, key deadlines, reminders of due dates for submission of data, and any other pertinent topics related to the Principal Apportionment. If you do not already belong to the PASE listserv and would like to subscribe, send a "blank" message to: join-pase-contacts@mlist.cde.ca.gov.

If you have any questions regarding this apportionment or about funding for charter schools, please contact the Principal Apportionment Section by phone at 916-324-4541 or by email at PASE@cde.ca.gov.

Sincerely,

 

Elizabeth Dearstyne, Associate Director
School Fiscal Services Division

ED:mg

Last Reviewed: Friday, August 30, 2019

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