Electronic Audit Report Submission Instructions

Electronically Submit Audit Reports

Agencies are encouraged to electronically submit their annual audit reports to the California Department of Education (CDE) for the following programs:

• California State Preschool Program
• School Nutrition Program
• Summer Food Service Program
• Adult Education
• 21st Century Community Learning Centers
• After School Education and Safety

To electronically submit an audit report, visit the Audit Submissions exFiles File Transfer System which enables file transfers between the CDE and non-CDE organizations. Once you are successfully logged into exFiles, you can upload your audit report by using the browse function to access the location where the file is saved on your computer.

If you choose to encrypt your file (not recommended), please email the password to AuditSubmissions@cde.ca.gov. When finished, select Upload File. A progress bar will identify when the upload is complete.

You do not need to upload more than one copy of the same report. Additionally, if you electronically submit your audit report, there is no need to mail a copy of the audit report.

File Naming Convention

When naming your file, it is important to correctly label your document to ensure that it is appropriately routed and timely processed. The name should always include the agency’s vendor number, the first word of the agency’s name (first two words if the agency’s name begins with “a” or “the”), fiscal year, and document type. Examples of document types include Single Audit, Annual Comprehensive Financial Report, Contractor Audit, Program Audit, Subcontractor Audit, and Management Letter. If a document is a revision to a previously uploaded document, the name should include this information. For example, if CDE’s vendor number was V000, a description may be:

V000_California_24–25_2ndRevisionContractorAudit

Description Field

In the description field, include a name and phone number for a person that CDE can contact with questions.

Submissions by Fiscal Year

Each fiscal year requires the entry of a unique project code and password. For audit report submissions, use the following:

FY 2025-26 Audit Report Submissions

FY 2025-26 exFiles System Link
Project Code: AUDIT26
Password: UPaudit26

FY 2024-25 Audit Report Submissions

FY 2024-25 exFiles System Link
Project Code: AUDIT25
Password: UPaudit25

If you have any questions regarding the above process, please contact the Audits and Investigations Division by phone at 916-322-2288 or by email at AuditSubmissions@cde.ca.gov.