Electronic Audit Report Submission Instructions
Instructions and information detailing the electronic submission process for submitting annual audit reports for Fiscal Year (FY) 2024-2025.Electronically Submit FY 2024–25 Audit Reports
Agencies are encouraged to electronically submit their annual audit reports to the California Department of Education (CDE) for the following programs:
- California State Preschool Program
- School Nutrition Program
- Summer Food Service Program
- Adult Education
- 21st Century Community Learning Centers
- After School Education and Safety
To electronically submit an audit report, visit the Audit Submissions FY 2024-25 Project in the exFiles File Transfer System which enables file transfers between the CDE and non-CDE organizations.
Each fiscal year requires the entry of a unique project code and password. For fiscal year 2024–25 audit report submissions, use the following:
Project Code: AUDIT25
Password: UPaudit25
Once you are successfully logged into exFiles, you can upload your audit report by using the browse function to access the location where the file is saved on your computer.
File Naming Convention: When naming your file, it is important to correctly label your document to ensure that it is appropriately routed and timely processed. The name should always include the agency’s vendor number, the first word of the agency’s name (first two words if the agency’s name begins with “a” or “the”), fiscal year, and document type. Examples of document types include Single Audit, Annual Comprehensive Financial Report, Contractor Audit, Program Audit, Subcontractor Audit, and Management Letter. If a document is a revision to a previously uploaded document, the name should include this information. For example, if CDE’s vendor number was V000, a description may be:
V000_California_24–25_2ndRevisionContractorAudit
Description: In the description field, include a name and phone number for a person that CDE can contact with questions.
If you choose to encrypt your file (not recommended), please e-mail the password to AuditSubmissions@cde.ca.gov. When finished, select Upload File. A progress bar will identify when the upload is complete.
You do not need to upload more than one copy of the same report. Additionally, if you electronically submit your audit report, there is no need to mail a copy of the audit report.
If you have any questions regarding the above process, please contact the Audits and Investigations Division by phone at 916-322-2288 or by email at AuditSubmissions@cde.ca.gov.