[Name of District]
[City, CA Zip]
Dear Superintendent [Last Name]:
Subject: Civil Rights Review of [Name of School]
Thank you for providing the California Department of Education (CDE) Office of Equal Opportunity (OEO) with the completed General Information Form for your school site. After reviewing the provided information, the Civil Rights Review (CRR) of [Name of School] will be conducted [Start Date] through [End Date]. [Name of Reviewer], Program Reviewer, is assigned to your school site and will be handling the onsite review.
[Name of Reviewer] will be in contact with the designated CRR Coordinator prior to the onsite review to coordinate the review and discuss any preparations for the review. Preparations include, but are not limited to, uploading documents and evidence of compliance into the California Monitoring Tool (CMT). The CMT system will be utilized for the gathering of documentation only. It is not sufficient to provide a link in lieu of actual documentation when responding to evidence requests.
The Civil Rights Review Instrument serves as the program instrument for the reviews. The instrument should be used when preparing the appropriate documentation for the requested evidence.
If you have any questions regarding this subject, please contact [Name of Reviewer], Program Reviewer, by phone at [Reviewer's Desk Number] or by email at [Reviewer’s Email].
Sharon Felix-Campos, Director
Office of Equal Opportunity
cc: [Name], Principal, [Name of School]