Early Learning and Care Division
Subject: Electronic Communications from the Early Learning and Care Division
Number: 08-06
Date: July 2008
Expires: When Superseded
Authority: California Code of Regulations, Title 5, Section 18014; Contract Funding Terms and Conditions Beginning Fiscal Year 2008-09, General Provisions
Attention: Executive Officers and Program Directors of All Child Care and Development Programs
Purpose
The Early Learning and Care Division (ELCD) is pleased to inform you about a new e-mail announcement system for critical contract-related documents including Management Bulletins (MBs) and general information about ELCD programs and services.
Regulatory Requirement
Effective July 1, 2008, pursuant to California Code of Regulations, Title 5, Section 18014, language has been added to the General Provisions of Funding Terms and Conditions (FT&C) for all ELCD contracts. This language requires that contractors utilize procedures provided by the ELCD to electronically provide e-mail addresses for the Executive Director and Program Director of each contract, and to maintain such addresses by adding new addresses and deleting old addresses, as needed.
Beginning July 1, 2008, the ELCD will utilize this new e-mail system to inform each Executive Director and Program Director of the issuance of all MBs, as well as other documents critical to program operation and contract administration. Many documents, including MBs, will no longer be printed and mailed to contractors. This system will allow the ELCD to provide documents and other information in a more timely way to all agencies while saving paper, printing, and mailing costs.
Policy
ELCD Agency Executive Directors: As required by contract FT&C, Executive Directors of ELCD contract agencies must subscribe to the “Executive Director” e-mail list so that they will receive critical documents and instructions related to their contract(s).
ELCD Agency Program Directors: As required by contract Funding Terms and Conditions, Program Directors of ELCD contract agencies must subscribe to the “Program Director” e-mail list so that they will receive critical documents and instructions related to their contract(s).
In addition, ELCD contractors, as well as other agencies, organizations, and interested persons, are welcome to subscribe to program-specific e-mail lists in order to receive periodic information about various ELCD programs and services.
It is the responsibility of each contractor to assure that the e-mail addresses on file in the ELCD are accurate for contacting the Executive Director and the Program Director. The Web page address referenced below provides detailed instructions about how to add new addresses and delete old addresses whenever a contractor wishes to make a change.
How to Register: To subscribe to each of these e-mail lists, go to the E-mail Distribution List Subscription Web page at http://www.cde.ca.gov/sp/cd/ci/emailindex.asp and follow the instructions.
If you have any questions regarding the requirements in this MB, please contact your assigned Field Services Consultant. A list of current consultant assignments with telephone numbers and e-mail addresses may be found on the CDE Web site at http://www.cde.ca.gov/sp/cd/ci/assignments.asp. If you have any questions about subscribing to the e-mail lists, please contact the ELCD staff by e-mail at CDDLists@cde.ca.gov.
This Management Bulletin is mandatory only to the extent that it cites a specific statutory and/or regulatory requirement. Any portion of this Management Bulletin that is not supported by a specific statutory and/or regulatory requirement is not prescriptive pursuant to California Education Code Section 33308.5.