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Private School Affidavit


Who Should File a Private School Affidavit?

All persons, firms, associations, partnerships, or corporations offering or conducting private school instruction at the elementary or high school level shall annually file an Affidavit or statement with the California Department of Education (CDE) (per California Education Code (EC) Section 33190External link opens in new window or tab.).

This includes (but is not limited to):

Note: private schools only offering services to students in grade levels below kindergarten, such as preschool or transitional kindergarten, shall not file an affidavit.

How is Affidavit Information Used?

The data submitted on the Private School Affidavit (PSA) is used by the CDE to create a directory of private schools. It is also used by a number of state and federal agencies that provide programs and services to children and families in California and for other reporting needs. More information about the state and federal agencies that use the private school data may be obtained for the CDE Private School Resources web page.

A non-profit private school that files the PSA and indicates a total enrollment of six or more students will be reported to the public school district in which it is located as a private school that is eligible for certain services and resources under Title IX, Part E Uniform ProvisionsExternal link opens in new window or tab. (DOC) of the Elementary and Secondary Education Act via the Consolidated Application Reporting System.

Filing the Affidavit

Filing the PSA shall not be interpreted to mean, and it shall be unlawful for any school to expressly or impliedly represent by any means whatsoever, that the State of California, the State Superintendent of Public Instruction, the State Board of Education, the CDE, or any division or bureau of the Department, or any accrediting agency has made any evaluation, recognition, approval, or endorsement of the school or course unless this is an actual fact (EC Section 33190External link opens in new window or tab.). Filing the PSA does not mean that the State of California or any accrediting agency has granted a license or authorization to operate a school.

Affidavit Filing Period

The statutory filing period is October 1 through 15; however, the filing system remains open throughout the school year to accommodate new schools.

Affidavit Filing Options

To expedite the Affidavit filing process, the CDE offers the following options for filing electronically. Select the option that best describes your school.

File a Prefilled Affidavit
This option shall be used by schools who filed last year and had six or more students. Selecting this option will allow you to prefill your Affidavit with some of the information reported last year. Note that a password is required to use this option.

File a Blank Affidavit
This option shall be used by new filers, or schools that filed last year and had fewer than six students.

Updating a Filed Affidavit

Information reported on the Affidavit shall reflect information as of the time you filed the Affidavit. If your information has changed, you may, but are not required to notify the CDE of these changes. The CDE does not recommend that you provide updates regarding the statistical information on the Affidavit, as that should reflect a snapshot as of the time you filed the Affidavit. It is not necessary to provide an update every time student enrollment changes in your school. However, in an effort to keep the California School Directories up-to-date, the CDE does recommend schools provide updates regarding changes to location and contact information.

Should you need to notify the CDE of a change to your Affidavit information, provide the following information to CDE Private School Data Administration staff via the email listed on the bottom of this page:

  • Affidavit confirmation number
  • The school name and address
  • The name and telephone number of the requestor
  • The changes that need to be made

 

Questions:   Private School Data | privateschools@cde.ca.gov | 916-319-0317
Last Reviewed: Friday, November 15, 2019
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