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Community Engagement Initiative

The Community Engagement Initiative is part of the California Statewide System of Support.

Legislative Authorization

The California Collaborative for Educational Excellence (CCEE) and the California Department of Education (CDE) are directed to establish a process to select, subject to the approval of the Executive Director of the State Board of Education (SBE), an agency (Lead Agency) to serve as a lead expert to co-administer the Community Engagement Initiative (Initiative) with the CCEE, pursuant to Assembly Bill 1808, Chapter 32, Section 140, Statutes of 2017–18.

Purpose

The Initiative has been established for the purpose of:

  • Building capacity in communities and school districts to facilitate difficult conversations that focus on improving outcomes for students;
  • Identifying effective models of community engagement and metrics to evaluate those models;
  • Developing effective peer-to-peer partnerships between school districts and county offices of education (COEs) to deepen community engagement; and
  • Expanding successful community engagement practices statewide.

The CCEE and the CDE will select a Lead Agency to co-administer the Initiative with the CCEE, with approval from the Executive Director of the SBE.

Funding Description

Assembly Bill 1808 appropriated $13,274,000 to establish the Initiative which is to convene professional learning networks for purposes of improving local pupil outcomes and community engagement. The Initiative will also develop and conduct a statewide training on community engagement. The Initiative will be co-administered by the CCEE and a Lead Agency to be selected by the CDE and the CCEE.

This application covers the grant period beginning no later than November 1, 2018, and ending June 30, 2024. The administrative agent of the CCEE, pursuant to policy and program direction from the governing board of the CCEE, shall develop the budget for the Initiative, subject to approval by the Department of Finance.

Request for Applications (RFA) Instructions

The RFA Instructions provide an overview and instructions for the Initiative Lead Agency grant application.

Application Workshop

On August 22, 2018, the CCEE and the CDE conducted an Initiative Lead Agency Application Information webinar to to provide an overview of the RFA and offer potential applicants an opportunity to ask clarifying questions.

Frequently Asked Questions

Will the CCEE allow for a planning period during the grant period?

No, this is not a planning grant. This grant is for applicants who can start activities by November 1, 2018.

Is there a notice of intent to submit along with the application? If so, where can we find the form and when is it due?

No, applicants do not need to submit a letter of intent.

Where can an applicant obtain further information?

If you have immediate questions, please send an email to Paula Evans at PEvans@cde.ca.gov.

What does the Initiative mean by "community engagement?"

Assembly Bill 1808, Chapter 32, Section 140, Statutes of 2017–18 describes the Initiative as intended to foster meaningful stakeholder engagement, especially as it relates to the school district local control and accountability plan development process, and to build capacity in communities and school districts to have difficult conversations with each other and build trust, with a focus on improving outcomes for pupils. The participants in the Initiative will include teams, which will include community members, pupils, school site staff and leadership, school district staff and leadership, and COE staff and leadership affiliated with a common single school district.

What are the requirements to submit an application to serve as the Lead Agency?

A COE must submit the Lead Agency application. If the applicant is a consortium, a COE must be part of the consortium. In this case, the COE should submit the application on behalf of the consortium. Consortium members can be any type of education stakeholder, such as local educational agencies, institutions of higher education, or educational services providers.

What does it mean to be the Lead Agency?

The Lead Agency (or Lead Agency Consortium) will co-administer the Initiative with the CCEE. The Lead Agency should be willing to: co-develop and help disseminate expertise in community engagement statewide, work collaboratively with different stakeholders, document outcomes of Initiative activities, and serve as support to LEAs and community stakeholders regarding community engagement.

Is there a preference for a large COE to serve as the Lead Agency?

The size of the COE is not a factor in the selection process. The application narrative prompts center around expertise as a facilitator, resources connector, capacity builder, and relationship builder.

How many awards are projected?

One Lead Agency or Lead Agency Consortium will be selected for the Initiative.

What is the relationship between the Initiative Lead Agency and the Geographic Lead Agencies?

Both types of lead agencies are members of the Statewide System of Support and will collaborate and coordinate services to support COEs and school districts statewide.

What is a PLN?

A PLN is a Professional Learning Network. In the context of the Initiative, a PLN is a network of teams which will meet regularly to build school district and community capacity to collaborate, with a focus on improving student outcomes.

Who will be designing and creating the PLNs?

The Lead Agency (or Lead Agency Consortium) will be selected by November 1, 2018. Then, the Lead Agency will work with the California Collaborative for Educational Excellence (CCEE) to solicit teams to participate in the Initiative. The Lead Agency and the CCEE will jointly select teams and establish the PLN structure and additional PLN details (e.g., meeting locations, travel for participants). The PLN is composed of teams, which are described in statute. The teams will each represent a different area of the state and include community members, pupils, school site staff and leadership, school district staff and leadership, and COE staff and leadership for a common single school district.

What expenses should be included in the application narrative?

Section 3 of the narrative should provide budget information for the proposed activities based on the hypothetical budget of $1.5 million. Expenses should only include Lead Agency (or Lead Agency Consortium) expenses. Expenses to support the members and activities of the PLN are not part of the Lead Agency budget. Provide expenditures amounts for staff, supplies, and travel costs for staff to carry out activities described in the narrative.

Are there formatting requirements for submitting the narrative?

Organize the application narrative along the structure suggested by the writing prompts. It should be concise, yet complete. Please prepare the document to be submitted using 10–12 point font size. Rather than include links to web documents, add the web content to the document. Otherwise, all information on the linked page will count toward document length, which must be 12 pages or less. The COE applicant should submit the narrative as a PDF file less than one MB in size. Submit the PDF through the online application External link opens in new window or tab. by 5 p.m. on September 27, 2018.

Where can additional information about the Initiative be found?

If you have immediate questions, please send an email to Paula Evans at PEvans@cde.ca.gov.

Questions: Regional Support and Awards Office | RSAO@cde.ca.gov | 916-319-0836 
Last Reviewed: Wednesday, September 5, 2018
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