Child Care Reporting-Monthly Family Income

Where to Find It

On the EED 9600, look at the item Family income in Section III: Family Adjusted Gross Monthly Income and Size.

Rules and Guidelines

• This information field is required
• This field must contain only numeric digits (0-9) with a minimum value of 0 and a maximum value of 999999. Enter numbers; do not enter a dollar sign ($), comma (,), decimal point (.), or any special characters.
• Round the monthly family income to the nearest whole dollar. Do not enter cents .
• In Child Protective Services (CPS) cases where income is not collected as part of determining eligibility, enter 0 (Zero). However, if the income was collected, it should be entered.

Error Messages and Solutions

• The Monthly Family Income is required and cannot be left blank (WB36) [801A Electronic File Transfer], [801A Input/Edit].
  • Problem: The Family Income is required. This field must have information.
  • Solution: Enter the monthly family income.
• A valid Monthly Family Income must contain only whole numbers and must be between 0 and 999999 (WB38). [801A Electronic File Transfer], [801A Input/Edit].
  • Problem: A family income that contains letters or symbols or has not been rounded to the nearest whole dollar is earned. A valid monthly family income contains only whole numbers. The Child Development Management Information System (CDMIS) will not save an entry with letters, symbols , or decimals.
  • Solution: Confirm that the monthly family income is entered correctly.

Frequently Asked Questions.

What do I do if the family had several income changes in the report month?

If the family's monthly income increased, input the income used to determine the family's eligibility to receive subsidized childcare services through an agency's contract with the EED for the fiscal year (FY).

If the family's monthly income decreased, use the last reported income for the report period ( the last adjustment for the report period). The monthly family income reported should match the income used to determine the family fee.

Return to Appendix A: Data Definitions