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Alternative Form Data Readme File 2015–16

This is a readme file for the 2015–16 Charter School Unaudited Actuals Financial Report-Alternative Form Data.

For fiscal year 2015–16, 519 charter schools in California submitted their year-end unaudited actual (UA) financial data using the Charter School Unaudited Actuals Financial Report—Alternative Form, sometimes referred to as the “Charter Alt Form.”

The self-extracting zipped file alt1516data.exe contains two files: this readme file (alt1516readme.doc) and a Microsoft Access database, alt1516data.mdb. When executed, the files are extracted onto your PC into the default subdirectory C:\charteralternativeform1516\data. (You can change the extract directory.)

For more information related to the Charter School Unaudited Actuals Actuals Financial Report—Alternative Form, vist the Charter School Alternative Form Web page. For more information related to the Standardized Account Code Structure (SACS) financial reporting software, visit the SACS Web page.

The alt1516data.mdb Access database contains:

Two Financial Data Tables

  • Alternate_Form_Data
  • Alternate_Form_Totals

Two Look-up Description Tables

  • Object
  • Charters [includes charter schools’ K–12 average daily attendance (ADA)]
File Layouts for the Access Database
Alternate_Form_Data

Charter schools information submitted by local educational agencies (LEAs) using the Charter School Alternative Form.

Field Data Type Width Description

Ccode

Text

2

County Code

Dcode

Text

5

District Code

SchoolID

Text

7

School Code

ObjectCode

Text

255

Charter School Alternative Form Object Code

Restricted

Number

Decimal (18,2)

Restricted

Unrestricted

Number

Decimal (18,2)

Unrestricted

Total

Number

Decimal (18,2)

Restricted + Unrestricted


Alternate_Form_Totals

Charter School Alternative Form totals by Object code.

Field Data Type Width Description

Objectcode

Text

255

Charter School Alternative Form Object Code

Restricted

Number

Decimal (18,2)

Restricted

Unrestricted

Number

Decimal (18,2)

Unrestricted

Total

Number

Decimal (18,2)

Restricted + Unrestricted


Look-up Description Tables
Object

SACS Object codes included in the Charter School Alternative Form data.

Field Data Type Width Description

Object

Text

255

Object Code ID

Description

Text

255

Object Description


Charters 

Charters table contains information about the Charter Schools that filed in SACS, that filed in the Charter School Alternative Form, and that did not file year-end unaudited actual financial data for fiscal year 2015 –16.

Field Name Data Type Width Description

Ccode

Text

2

County Code

Dcode

Text

5

District Code

SchoolID

Text

7

School Code

CharterNumber

Text

10

Charter Number

CharterName

Text

100

Charter Name

ReportType

Text

100

Report Type

ReportLevel

Text

30

Report Level

FundUsed

Text

30

Fund Used

K12ADA

Number

Double

Average Daily Attendance


Charter School Reporting Record Counts
Report Type
Alternative Form SACS Total Reported Did not report
519
703
1,222
7

Report Level
Report Level SACS Alternative Form Total
County Office of Education (COE)
37
0
37
District
527
0
527
School
138
499
637
State Board
1
20
21

Fund Used in SACS
Fund Used With Authorizer Seperately Reported Total
General Fund/County School Service Fund (Fund 01)
155
29
184
Charter Schools Special Revenue Fund (Fund 09)
183
0
183
Charter Schools Enterprise Fund (Fund 62)
227
109
336


If you have suggestions for what information we might add that would make your analyses easier to perform, please contact the Office of Financial Accountability and Information Services by e-mail or by phone as listed below.

Questions:   Financial Accountability & Information Services | sacsinfo@cde.ca.gov | 916-322-1770
Last Reviewed: Friday, August 17, 2018