Annual Outcome-Based Data Report and CQI

California Education Code Section 8484 states that after school programs shall submit an Annual Outcome-Based Data for Evaluation and Continuous Quality Improvement (CQI) report. ASSETs program grantees that operated in fiscal year (FY) 2022–23 must submit the FY 2022–23 Annual Outcome-Based Data for Evaluation and CQI Report. The California Department of Education (CDE) may consider these outcomes when determining eligibility for grant renewal.

Spreadsheet Template
Completing the Annual Outcome-Based Data Report Tab
Completing the Continuous Quality Improvement Tab
How to Deliver the Data File
Due Date

Spreadsheet Template

The FY 2022–23 Outcome-Based Data and CQI Template, 2022–23 ASSETs (High School), for ASSETs grantees will be provided by email to all Grant Contacts (Superintendent, Authorized Agent, Program, and Fiscal) in August 2023.

Return to top

Completing the Annual Outcome-Based Data Report Tab

Data to be Provided

The following information must be reported for students who participated in the ASSETs programs at schools that received ASSETs after school funds:

• Grantee Name
• School Name
• County-District-School (CDS) Code—14-digit number
• Statewide Student Identifier (SSID)—10-digit number
• Days Attended ASSETs Program

Mistakes to Avoid

• Do not create separate tabs in the workbook for each program in the grant.
• Do not add or delete columns.
• Do not list student names. (Please delete them prior to submitting the report).
• Do not password protect the file.
• Do not zip the file prior to uploading (exFiles will automatically zip files).
• Do not leave formulas in the cells.
• Do not submit the report in PDF format.
• Do not leave cells blank for rows that have data.

Return to top

Completing the Continuous Quality Improvement Tab

Data to be Provided

The following information must be reported for each site that received ASSETs funding in 2022–23:

• Grantee Name
• School Name
• CDS Code—14-digit number
• Assessment of the 12 Quality Standards using the CQI Phase Key
• Assessment of stakeholder involvement using the Stakeholder Involvement Key

School Site Identification

List the name and the 14–digit CDS code for each school site that received ASSETs funding in 2022–23. There should be only one line for each school.

Quality Standards

For each CDS code, indicate the most advanced phase achieved for each Quality Standard by placing a number "0" through "3". Please do not leave any cells in that row blank. See the CQI Phase Key on the CQI tab for more details.

Stakeholders

For each CDS code, indicate whether or not the stakeholder was involved in the CQI process by placing a “0” for no involvement or a “1” for some involvement. Please do not leave any cells in that row blank. See the Stakeholder Involvement Key on the CQI tab for more details.

Return to top

How to Deliver the Data File

Files are not submitted via the After School Support Information SysTem (ASSIST).

To protect student-level personally identifiable information, please do not submit the reports via email.

Files will be delivered using the CDE's exFiles File Transfer System. Instructions on the submittal/upload process will be provided by email to all grantee contacts in August 2023.

Return to top

Due Date

Data file must be received by the CDE on or before Friday, October 13, 2023.

Return to top