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2020 NSLP Equipment Assistance Grant

Availability of the 2020 NSLP Equipment Assistance Grant Request for Application.

Nutrition Services Division Management Bulletin

Purpose: Action Required, Beneficial Information

To: Public School Districts, Direct Funded Charter Schools, County Superintendents of Schools, Private Schools, and Residential Child Care Institutions

Attention: County/District Superintendents, Food Service Directors, and Chief Business Officials

Number: SNP-03-2021

Date: January 2021

Reference: U.S. Department of Agriculture Policy Memorandum SP-17-2020

Subject: Availability of the 2020 National School Lunch Program Equipment Assistance Grant


This management bulletin announces the availability of the 2020 National School Lunch Program (NSLP) Equipment Assistance Grants (EAG). The application deadline is 4 p.m. on Tuesday, March 2, 2021.

Background

In May 2020, the Agriculture Appropriations Act authorized the U.S. Department of Agriculture (USDA) to allocate California approximately $3.5 million to competitively award eligible school food authorities (SFA) EAGs. The grant funding is designed to help schools serve healthier meals, provide meal service during disaster (pandemic or natural disaster), improve food safety, and to help support the establishment, maintenance, or expansion of the School Breakfast Program.

USDA Policy Memoranda SP-17-2020, SP-15-2019, SP-17-2018, SP-34-2017, SP-25-2016, provide additional information about the grant. The policy memos are on the USDA Fiscal Year 2020 NSLP EAG for SFAs web page at http://www.fns.usda.gov/nslp/fy2020-nslp-equipment-assistance-grants.

Who Can Apply?

Public school districts, county offices of education, directly funded charter schools, private schools, and residential child care institutions that participate in the NSLP can apply for grant funding. Any of the above qualifying local agencies previously approved for the NSLP, and would otherwise be operating NSLP in School Year 2020–21, may apply for the EAG while using the flexibilities granted under the Summer Food Service Program or Seamless Summer Option. Each SFA may apply for no more than five sites with up to $100,000 per SFA.

Grant Criteria

This grant is competitive. Detailed scoring criteria is available on the Equipment Assistance Grant Scoring Criteria web page at https://www.cde.ca.gov/fg/fo/r9/eagscoringcriteria2020.asp.

SFAs should keep the following criteria in mind when applying for the equipment grant:

  • First time applicantsthe NSD will give priority to SFA sites that have not received an EAG during the 2016, 2017, 2018, and 2019 EAG.

  • Effectiveness of equipment purchasedthe NSD will give priority to SFAs that explicitly document how the equipment they purchase will reflect the intent of the grant. SFAs must provide a narrative with specific emphasis on the focus areas detailed in the scoring criteria, which is available on the CDE Request for Application (RFA) 2020 NSLP EAG web page at https://www.cde.ca.gov/fg/fo/r9/snpequip20rfa.asp

  • Excess net cash resources (NCR)the NSD may consider SFAs with excess NCR to be ineligible to receive an EAG. In accordance with Title 7, Code of Federal Regulations (7 CFR), Section 210.14(b), an SFA shall limit its NCR to an amount that does not exceed three month average expenditures of its food service account. SFAs with excess NCR must give a detailed explanation in their application for their excess NCR.

  • SFAs must be in good standing in all Child Nutrition Programs in which they operate.

Definition of Equipment

Equipment requests may include new or renovated equipment. Title 2, Code of Federal Regulations (2 CFR), Section 200.33, defines equipment as tangible personal property having a useful life of more than one year and a per-unit acquisition cost that equals or exceeds the federal capitalization threshold of $1,000.

It is also permissible for SFAs to set their own lower capitalization threshold. In such cases, an SFA can purchase a piece of equipment at a lower cost that meets or exceeds that SFA’s capitalization threshold. SFAs with a lower capitalization threshold must include in their application an official board or district policy granting the lower threshold. The NSD will assign the federal threshold of $1,000 to SFAs that do not submit an official policy of a lower capitalization threshold at the time of application.

Application Deadline

The CDE must receive completed EAG applications before 4 p.m. on Tuesday, March 2, 2021. The CDE will only accept online applications. The online application is available on the CDE RFA 2020 NSLP EAG web page at https://www.cde.ca.gov/fg/fo/r9/snpequip20rfa.asp.

The CDE will not:

  • Accept any applications received after 4 p.m. on Tuesday, March 2, 2021
  • Process incomplete or late applications
  • Accept placeholder applications
  • Accept faxed, mailed submissions, or submissions sent by email

You can access the application and additional information on the 2020 NSLP EAG Funding web page at https://www.cde.ca.gov/fg/fo/profile.asp?id=5607.

Funding

The CDE will provide EAGs as long as funds are available, distributing up to 90 percent of the grant at the time of the award and the remaining 10 percent upon approval of all invoices. The CDE will recover funds from SFAs that do not submit invoices for approved budget items by September 1, 2022. There are no cost sharing or matching funds requirements.

Sole Source

In rare situations, if your SFA is purchasing unique equipment, obtaining three quotes may not be possible. The purchase might fall under the category of sole source, where a particular vendor or manufacturer is the only entity from which you can purchase a unique piece of equipment. In this unique situation, you must reach out to the NSD EAG team prior to issuing a purchase order and receive written approval. You can contact the Equipment Grant Team by email at equipmentgrant@cde.ca.gov.

Procurement Requirements

Federal procurement regulations located in 2 CFR, Part 200, and 7 CFR, Part 210, apply to this grant. The SFA is responsible for ensuring that their procurement and contracts comply with all applicable laws, regulations, program instructions, and guidance materials, which SFA officials should review carefully and understand. The SFA should consult with their own legal counsel regarding any proposed procurement methods or contract language.

Compliance

SFAs that are awarded and accept this grant award must comply with the following regulations:

Government-wide Regulations

  • 2 CFR

    • Part 25: Universal Identifier and System of Award Management

    • Part 170: Reporting Subaward and Executive Compensation Information

    • Part 175: Award Term for Trafficking in Persons

    • Part 180: Office of Management and Budget Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement)

    • Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

    • Part 400: USDA Implementing Regulations Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

    • Part 415: USDA General Program Administrative Regulations

    • Part 416: USDA General Program Administrative Regulations for Grants and Cooperative Agreements to State and Local Governments

    • Part 417: USDA Nonprocurement Debarment and Suspension

    • Part 418: USDA New Restrictions on Lobbying

    • Part 421: Requirements for Drug-free Workplace (Financial Assistance)

  • Title 41, United States Code (U.S.C.) Section 22, Interest of Member of Congress

  • Duncan Hunter National Defense Authorization Act of Fiscal Year 2009 (Public Law 110-417)

  • Sections 745 and 746 of the Consolidated and Appropriations Act, 2017 (Public Law 115-31)

  • The Federal Funding Accountability and Transparency Act, 2006 Cost Principles

  • 2 CFR, Part 200: Subpart E, Cost Principles

USDA Regulations

  • 7 CFR, Part 15: Nondiscrimination

  • The Freedom of Information Act states that public access to federal financial assistance records shall not be limited, except when such records must be kept confidential and would have been excepted from disclosure pursuant to the Freedom of Information regulation (Title 5, U.S.C. Section 552)

Assurance of Civil Rights Compliance Discussed

  • Title VI of the Civil Rights Act of 1964 (Title 42, U.S.C. 2000d et seq.), USDA regulations at 7 CFR, Part 15: Nondiscrimination, and Department of Justice regulations at Title 28, Code of Federal Regulations (28 CFR), Part 42: Nondiscrimination; Equal Employment Opportunity: Policies and Procedures

  • Title IX of the Education Amendments of 1972 (Title 20, U.S.C. 1681 et seq.) and USDA regulations at 7 CFR, Part 15a: Education Programs or Activities Receiving or Benefiting from Federal Financial Assistance

  • Section 504 of the Rehabilitation Act of 1973 (Title 29, U.S.C. 1681 et seq.), USDA regulations at 7 CFR, Part 15a: Education Programs or Activities Receiving or Benefiting from Federal Financial Assistance, and Department of Justice regulations at 28 CFR, Part 41: Implementation of Executive Order 12250, Nondiscrimination on the Basis of Handicap in Federally Assisted Programs

  • The Age Discrimination Act of 1975 (Title 42, U.S.C. 6101 et seq.) states that the grantee assures that it will immediately take any measures necessary to effectuate the requirements in these laws, regulations, and directives. The grantee gives this assurance in consideration of and for the purpose of obtaining the funds provided under this agreement

  • The Americans with Disabilities Act of 1990 (Title 42, U.S.C. 12101–12213) prohibits discrimination on the basis of disability in employment (Title I), state and local government services (Title II), places of public accommodation and commercial facilities (Title III)

  • The USDA Nondiscrimination Statement is on the CDE School Nutrition Programs web page at http://www.cde.ca.gov/ls/nu/cr/crfactsheet.asp

Contact Information

If you have any questions regarding this subject, you can contact the EAG Team by email at equipmentgrant@cde.ca.gov.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Monday, January 25, 2021
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