CDMIS Update #40
Announces the addition of new Child’s Eligibility and Reason for Needing Service code options beginning with the July 2026 report period, the removal of the Office facility type from the Add/Edit Sites or FCCHs section of the CDMIS, and more.To: Child Development Management Information System (CDMIS) Users
From: California Department of Education (CDE) – CDMIS Support Team
Date: July 28, 2026
Subject: CDMIS Update #40
New Child's Eligibility Code: “I - Child of an LEA Employee”
Beginning with the July 2026 report period, the 801A report will include a new Child's Eligibility code: “I - Child of an LEA Employee.” This code applies to a child whose parent or caretaker is employed by a local educational agency (LEA). For further information regarding this eligibility criteria please refer to Education Code (EC) 8208
. Code “I” is exempt from income validation. A child reported with this eligibility code may have a family income above 115 percent of the State Median Income (SMI) level.
Agencies using the manual entry screen will be able to select “I - Child of an LEA Employee” from the Child's Eligibility drop-down menu. For Electronic File Transfers, agencies should enter "I” in the Child's Eligibility column when this eligibility code applies.
New Reason for Needing Service Code: “J - CalWORKs Program Activity”
Beginning with the July 2026 report period, the 801A report will include a new Reason for Needing Service code: "J - CalWORKs Program Activity." This code applies when a parent or caretaker participates in a California Work Opportunity and Responsibility to Kids (CalWORKs) program activity. For further information regarding this reason for need criteria please refer to EC 8208
. Code "J" may only be selected when the family's CalWORKs Recipient data field is one of the following options: 01 - Adult(s) and Child(ren) Cash Aid or 03 - Diversion Services.
Agencies using the manual entry screen will be able to select "J - CalWORKs Program Activity" from the Family's Reason for Needing Services drop-down menu. For Electronic File Transfers, agencies should enter "J" in the Reason for Needing Service column when this need applies.
CDMIS Preschool Management Update: Removal of the “Office” Facility Type
The CDE has updated the “Add/Edit Sites or FCCHs” section of the Child Development Management Information System (CDMIS) to no longer allow agencies to add preschool facilities categorized as Offices. The CDE currently maintains agency headquarters and administrative address information within its data systems for official mailing, funding, and reimbursement purposes. As a result, maintaining separate office records within the CDMIS preschool facility inventory is duplicative and creates an unnecessary data maintenance responsibility for agencies.
Agencies should only add and maintain facilities in the CDMIS that operate CSPPs and enroll children in an educational setting. Administrative offices, headquarters locations, and other office-only locations that do not serve as locations where CSPP children attend preschool should not be entered or maintained as preschool facilities within the CDMIS.
Relationship Between CDMIS Site Management and CAPSDAC Reporting
The management of preschool facilities in the CDMIS directly supports the assignment and maintenance of Preschool County-District-School (CDS) codes used in the California Preschool Data Collection (CAPSDAC) System. CAPSDAC classroom, staff, and child data are associated with preschool facilities. Accurate preschool facility information is therefore necessary to support the data submission, management, and certification of CSPP data within CAPSDAC.
Future Alignment of 801A Site Reporting
For Fiscal Year 2026–27, the 801A Monthly Child Care Population Information Report does not currently use the same site-based reporting structure as the CAPSDAC. The 801A reporting requirements apply to non-LEA agencies, including community colleges and private or other public agencies, and do not currently require classroom, staff, and child records to be assigned to individual preschool facilities.
The CDE is currently gathering business requirements to support the future modernization of the 801A reporting process and further align its reporting structure with the CAPSDAC. The planned direction is for CSPP facilities to have unique site identifiers that will allow classroom, staff, and child records to be directly linked to the locations where services are provided. Additional information and guidance will be shared as this work progresses.
Resources
For questions and additional support, please contact CDMIS Support Staff by submitting an email through the CDMIS@cde.ca.gov inbox.