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Child Care Reporting--Child's Race


Important Notice: Programs Moved to CDSS

While the California Department of Education continues to operate the California State Preschool Program, the Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of many childcare programs from the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may include programs that have moved to CDSS. For additional assistance you can either visit the CDSS Child Care Transition web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

Child's Race

The Child’s Race information field indicates the race of the child receiving subsidized child care services through agency’s contract with the ELCD. The race categories are from the questions asked by the U.S. Census Bureau and are defined as follows:

  • American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.
  • Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, or Vietnam.
  • Black or African American: A person having origins in any of the Black racial groups of Africa.
  • Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
  • White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Where to Find It

On the ELCD-9600, look in the box “Race” in Section IV: Data on Children. See the codes below for each race.

Rules and Guidelines

  • This information field is required.
  • At least one racial category must be answered “Yes.” Select all racial categories that apply.
  • There are five racial categories
  • American Indian or Alaska Native [1 on the ELCD-9600]
  • Asian [2 on the ELCD-9600]
  • Black or African American [3 on the ELCD-9600]
  • Native Hawaiian or other Pacific Islander [4 on the ELCD-9600]
  • White [5 on the ELCD-9600]
  • For each of these racial categories, select either “Yes” or “No.”

Error Messages and Solutions

  • The Child’s Race is required. (Yes or No) [801A Electronic File Transfer], [801A Input/Edit], [801B]

Problem: For the indicated racial category, the information is missing.

Solution: Select “Yes” (Y in the electronic file) or “No” (N in the electronic file) for the indicated racial category.

  • All Race categories are answered “No.” At least one Race category must be answered “Yes.” [801A Electronic File Transfer], [801A Input/Edit], [801B]

Problem: “No” is selected for all racial categories.

Solution: Indicate “Yes” (Y in the electronic file) for at least one of the racial categories.

  • The “Child’s Race – American Indian or Alaskan Native” is invalid. Valid entries are "Y" or "N." [801A Electronic File Transfer only]

Problem: The information provided in the electronic file for the indicated racial category is not acceptable.

Solution: Confirm valid information (Y or N) is entered for the Child’s Race.

  • The “Child’s Race – Asian” is invalid. Valid entries are “Y” or “N.” [801A Electronic File Transfer only]

Problem: The information provided in the electronic file for the indicated racial category is not acceptable.

Solution: Confirm valid information (Y or N) is entered for the Child’s Race.

  • The “Child’s Race – Black or African American” is invalid. Valid entries are “Y” or “N.” [801A Electronic File Transfer only]

Problem: The information provided in the electronic file for the indicated racial category is not acceptable.

Solution: Confirm valid information (Y or N) is entered for the Child’s Race.

  • The “Child’s Race – Native Hawaiian or Other Pacific Islander” is invalid. Valid entries are “Y” or “N.” [801A Electronic File Transfer only]

Problem: The information provided in the electronic file for the indicated racial category is not acceptable.

Solution: Confirm valid information (Y or N) is entered for the Child’s Race.

  • The “Child’s Race – White” is invalid. Valid entries are “Y” or “N.” [801A Electronic File Transfer only]

Problem: The information provided in the electronic file for the indicated racial category is not acceptable.

Solution: Confirm valid information (Y or N) is entered for the Child’s Race.

Frequently Asked Questions

  • The child’s race is unknown or the parent is not sure whether to answer “Yes” or “No” in the different categories. What should I do?

This judgment is up to the parent; however, regulations require the parent to answer “Yes” or “No” to each racial category. At least one of the racial categories must be answered “Yes.”

  • The ELCD-9600 for one of our children indicates the race is both Asian and White. I’ve answered “Yes” to both these categories. What do I answer for the remaining race categories?

Answer “No” to the remaining race categories not identified by the parent on the ELCD-9600

 

Return to Appendix A: Data Definitions

Questions:   CDMIS Office | CDMIS@cde.ca.gov | 916-445-1907
Last Reviewed: Wednesday, June 30, 2021
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