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Child Care Reporting--Federal Processing Code


Head-of-Household Federal Information Processing Standards (FIPS) Code

Description

The Federal Information Processing Standards (FIPS) Code is the code that identifies the county in California where the head-of-household receiving child care assistance lives.

Important: Enter the FIPS code of the head-of-household residence; do not use the FIPS code of the child care provider unless the child's services are provided in the family's home (such as licensed-exempt in-home care).

Where to Find It

On the CD-9600 form, look in the space labeled "FIPS Code" in Section I -"Family Identification."

Rules and Guidelines

  • The FIPS code is required.
  • Valid California FIPS codes are "06001" to "06115."
  • The FIPS Code consists of a two-digit state code and a three-digit county code. The dropdown box automatically displays the correct FIPS Code for the county selected
  • The FIPS Code must be consistent with the zip code. For example, the FIPS Code for Sacramento County should be entered only for families who reside in Sacramento County.
  • The FIPS code must be consistent with the zip code for the family.

Error Messages and Solutions

The FIPS code is required. [801A File Transfer], [801A Web Input], [801B]
Problem

No FIPS code has been provided.

Solution

Enter the FIPS code for the county where the family resides.

Invalid FIPS code. [801A File Transfer]
Problem

The FIPS code provided is not a valid code for California.

Solution

Confirm that you have entered a valid California FIPS code.

The zip code does not exist in the FIPS Code provided. [801A File Transfer], [801A Web Input], [801B]
Problem

You have entered a Zip Code that does not exist in the county indicated by the head of household FIPS Code.

Solution

Confirm that you have entered the correct family zip code.
Confirm that you have entered the correct head of household FIPS code.

Use the "Zip/FIPS Lookup" function available on the Main Menu of the CDMIS Web site to verify the information.

FAQs About the Federal Information Processing Standards (FIPS) Code

Question 1

What is a FIPS code and how do I find it?

Answer

FIPS stands for Federal Information Processing Standards. FIPS codes are assigned by county. You can download a file containing California’s FIPS Codes on the United States Census Bureau's FIPS Codes for Counties and County Equivalent Entities External link opens in new window or tab. web page.

We have created a Zip/FIPS lookup utility that is available on the main menu in our data collection system. All you need to do is enter the zip code where the head-of-household resides (not where he/she receives services), and the utility will display the FIPS Code you should use.

Questions:   CDMIS Staff | cdmis@cde.ca.gov | 916-445-1907
Last Reviewed: Thursday, December 8, 2016
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