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Child Care Reporting--Month/Year


Important Notice: Programs Moved to CDSS

While the California Department of Education continues to operate the California State Preschool Program, the Early Childhood Development Act of 2020 (Senate Bill (SB) 98, Chapter 24, Statutes of 2020) authorized the transfer of many childcare programs from the California Department of Education to the California Department of Social Services (CDSS) effective July 1, 2021. The content on this page may include programs that have moved to CDSS. For additional assistance you can either visit the CDSS Child Care Transition web page External link opens in new window or tab. or call 1-833-559-2420 for more information.

Report Month/Year (CDD-801A electronic files only)

The Report Month/Year information field indicates the month and year for which data is being submitted. This is the data reporting month and year code that must be included in the electronic file that is transferred to the California Department of Education (CDE), Early Learning and Care Division (ELCD) for purposes of submitting the monthly CDD-801A. [CDD-801A Electronic File Transfer only]

Where to Find It

The Report Month/Year describes the month and year of the data in the electronic file. It indicates the report month and year (report period) the families and children contained in the electronic file received subsidized child care services through an agency’s child care and development contract (contract) with the ELCD.

Rules and Guidelines

  • This information field is required [801A Electronic File Transfer].
  • This field must be exactly seven characters long.
  • The required format is mm/yyyy where mm is the two-digit month and yyyy is the four-digit year. The slash (/) is required.
  • Example: January 2019 must be entered as 01/2019.

Error Messages and Solutions

The Report Month/Year is required.

Problem: Report Month/Year was not entered in the transfer file.

Solution: Enter the Report Month/Year.

The Report Month/Year does not match the Report Month/Year selected for file upload.

Problem: Report Month/Year selected for file transfer does not match the Report Month/Year in the transfer file.

Solution: Confirm that the Report Month/Year in the transfer file matches the Report Month/Year selected on the screen.

The Report Month/Year does not match the report specifications.

Problem: Report Month/Year does not meet the file format specifications.

Solution: Confirm that the Report Month/Year in the transfer file is formatted correctly (i.e., mm/yyyy).

Return to Appendix A: Data Definitions

Questions:   CDMIS Office | CDMIS@cde.ca.gov | 916-445-1907
Last Reviewed: Thursday, June 24, 2021
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