Identification and Recruitment During COVID-19Identification and Recruitment (I&R) Remote Recruiting Protocol During COVID-19.
Remote Recruiting Protocol
Migratory families and youths may be recruited and enrolled remotely (e.g., through video calls or telephone calls) and the requirement for signatures on Certificates of Eligibility (COEs) is waived if the following steps are taken:
- Recruiters must continue to use the Interview Framework (eligibility screening pattern) to determine the eligibility of families and youths before completing the COE.
- After recruiters have determined eligibility and have completed a COE electronically (through the Migrant Student Information Network [MSIN] system), they must explain to the interviewee the statements in Sections IX and X of the COE and attain verbal agreement.
- Once this verbal agreement is attained, recruiters must write “See XII” in the interviewee’s signature box in Section IX. This can be done with a stylus pen, mouse, or other method normally used.
- Recruiters must add the following note in Section XII Local Comments, exactly as written here: Sections IX and X: In accordance with the state’s COVID-19 shelter-in-place order and guidance, verbal agreement was obtained from the interviewee in lieu of signatures.
- Interviewer and designated State Educational Agency (SEA) Reviewer signatures are still required in Section XI.
- Recruiters are responsible for securing personally identifiable information (pii) according to local and state data privacy policies.
Important note: SEA Reviewers must not verify a COE if these steps are not followed or the date of the recruiter’s signature does not fall within the term of the remote recruiting guidance (April 3, 2020, through December 31, 2020).