SARC Preparation Guide for Public SchoolsA School Accountability Report Card (SARC) Coordinator's guide for preparing and publishing a public school SARC.
For the purposes of the SARC program, an LEA is defined as local educational agencies (Districts and County Offices of Education), direct funded charter schools, and nonpublic, nonsectarian schools.
Step 1: Register as a SARC Coordinator.
To ensure timely receipt of important SARC information, register or update your contact information as a SARC Coordinator on the California Department of Education's (CDE) Accountability Report Card Listserv web page [https://www.cde.ca.gov/ta/ac/sa/accntrprtcrdlstsrv.asp]. This is a user managed unrestricted listserv available to the public. This listserv is used to send emails regarding general, non-confidential, non-sensitive SARC information. To subscribe or unsubscribe to this accountability listserv, follow the directions listed on the Accountability Report Card Listserv web page.
The CDE will contact the district and direct funded charter school administrators regarding any confidential and sensitive SARC information (i.e., usernames and passwords to access the online SARC Web Application).
Step 2: Become familiar with the SARC web pages.
Read and become thoroughly familiar with the content found on the CDE SARC web page [https://www.cde.ca.gov/ta/ac/sa/index.asp]. In particular, the following links will provide valuable background information and will answer most of the questions you may have as you are completing the SARC:
- Blank 2017–18 SARC Template in Word [https://www.cde.ca.gov/ta/ac/sa/documents/tempword18.docx] (DOCX)
- Data Element Definitions [https://www.cde.ca.gov/ta/ac/sa/documents/definitions18.docx] (DOCX)
- SARC Frequently Asked Questions [https://www.cde.ca.gov/ta/ac/sa/questions.asp]
- SARC Legislation [https://www.cde.ca.gov/ta/ac/sa/legislation.asp]
- Williams Settlement and the SARC [https://www.cde.ca.gov/ta/ac/sa/williamsimpact.asp]
Step 3: Prepare the SARCs.
The CDE has provided an electronic 2017–18 SARC template available on the online SARC Web Application. This electronic SARC template contains approximately 75 percent of the data pre-populated from the CDE, and allows LEAs to modify this data and input the remaining information.
The SARC Web Application, via the electronic SARC template, also provides the LEAs the flexibility to upload a photo of the school's principal, provide a custom principal's message, and provide a school's description and mission statement. Additionally, this application provides graphical displays of some of the data shown on the SARC, and provides an electronic, real-time translation of the information provided on the SARC in over 70 languages for those viewing the SARC. Visit the SARC Web Application [http://sarconline.org/Home/Logon] .
Designated SARC Coordinators will require a case sensitive username and password to access the online SARC Web Application. District superintendents are provided with a district-level user account (username and password) to access the online SARC Web Application for his/her district. A district superintendent's district-level user account gives him/her the capability to create other user accounts, modify user accounts, and delete user accounts. Direct funded charter (DFC) school administrators are provided with a school-level user account to access the online SARC Web Application for his/her school. A school-level user account does not have the capability to create or modify or delete user accounts. If you are the person designated to develop the 2017–18 SARC for your district and/or school and need a username and password, either contact your district superintendent to create a district-level or school-level user account for you; or contact your DFC school administrator to submit an e-mail to the SARC email account at firstname.lastname@example.org to request the SARC Team create a school-level user account for you.
The CDE has also prepared a training tutorial for you to familiarize yourself with the SARC Web Application, as well as highlight the key features available on the application. Visit the SARC Web Application Training Tutorial [http://www.sarconline.org/Training/] .
For those LEAs not interested in using the electronic 2017–18 SARC template available on the online SARC Web Application, the CDE has also provided a blank 2017–18 SARC template in Word, Data Layout document, and 2017–18 Downloadable SARC Data Files available on the CDE SARC web page [https://www.cde.ca.gov/ta/ac/sa/index.asp].
If the LEA relies on a vendor to create their SARC or creates their own SARC, the SARC Web Application also serves as the mechanism for each LEA to provide CDE with a PDF of their completed SARC.
LEAs also have the option to upload on the SARC Web Application their web link to the school or district website where their SARC(s) is located.All options require the LEAs to populate specific SARC tables and data elements with local information. The CDE pre-populates specific tables and data elements with data that the school provided to the CDE during the school year. The blank SARC template specifies which tables and data elements the CDE intends to pre-populate (data provided by the CDE [DPC]), and which tables and data elements remain for the LEAs to populate (data provided by the LEA [DPL]). While the CDE provides data where data are available, LEAs are responsible for the completion of the entire SARC and the accuracy of all SARC data made available to the public.
Step 4: Post SARCs to the district or school website.
The intention of the CDE Find a SARC web page [http://www.sarconline.org/] is to make SARCs easily available for parents, guardians, and community members. After SARCs are locally prepared and approved by the school's local governing board, LEAs must submit their SARCs to the CDE via the SARC Web Application (populate online or upload a .PDF). The CDE recommends that LEAs also post their SARCs on each school's website.
Step 5: Notify parents about the SARC.
Notify parents about the purpose and availability of the SARC. Provide instructions about how the SARC can be obtained both through the Internet and on paper (upon request). The CDE recommends that schools have copies of their SARC available in the school office and at public forums, such as parent information events.