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Vendor Paid List

School year 2020-21 local agency procurement review vendor paid list.

Summary

The purpose of the Vendor Paid List (VPL) is for the School Nutrition Program (SNP) Operator to provide the California Department of Education (CDE) with a list of all vendors paid by the SNP Operator using cafeteria funds during the review period. Note that the list should only include those vendors paid with cafeteria funds. The CDE will indicate your review period in the notification email communications. The SNP Operator must include both the name of the vendor and the total amount paid to the vendor.

The list below provides common goods or services that SNP Operators contract for using cafeteria funds and should be included in the VPL provided to the CDE. This list should not be considered exhaustive. If the SNP Operator has purchased an item not shown below, then the SNP operator must also include the vendor’s name and the total amount paid to the vendor for the review period in the VPL provided to the CDE.

Typical Costs to Include in the VPL

  • Equipment—as defined in Title 2, Code of Federal Regulations (2 CFR), Section 200.33
    • Computer
    • Kitchen
    • Office
  • Materials and Supplies
    • Repairs
    • Rent or Leasing
    • Food
    • Cleaning supplies
    • Disposables
    • Vehicle
    • Repairs—if not performed by District personnel
    • Rentals
    • Other Supplies as defined in 2 CFR, Section 200.94
  • Computer software and hardware
  • Nutrition education supplies
  • Training
  • Capital Improvements—if not performed by district personnel (as defined in 2 CFR, Section 200.13)
  • Building leases
  • Co-op/group purchasing organizations/group buying organizations dues and memberships

Typical Costs to Exclude from the VPL

  • Advertising—include if the service is performed by an outside vendor and not a government agency or district personnel
  • Bank charges
  • Dues and memberships (Co-op excluded)
  • Equipment and vehicle repairs—if performed by district personnel
  • In-house print shop
  • Interagency agreements (e.g., agreement between two government agencies)
  • State and local government costs
  • Laundry expenses—include if the service is performed by an outside vendor and not a government agency or district personnel
  • Mileage reimbursement
  • Vehicle gas
  • Travel and conferences
  • Travel and conference reimbursements
  • Petty cash payments
  • Postage
  • Utilities (electricity, waste disposal, etc.)—include if the service is performed by an outside vendor and not a government agency or district personnel

For questions, email the Procurement Unit at NSDProcurementReview@cde.ca.gov or visit the CDE Procurement in Child Nutrition Programs web page.

Questions:   Procurement Resources Unit | NSDProcurementReview@cde.ca.gov | 800-952-5609
Last Reviewed: Friday, April 14, 2023
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