Child Care Reporting-Child's Race

The Child’s Race information field indicates the race of the child receiving subsidized child care services through agency’s contract with the Early Education Division (EED). The race categories are from the questions asked by the U.S. Census Bureau and are defined as follows:

• American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.
• Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, or Vietnam.
• Black or African American: A person having origins in any of the Black racial groups of Africa.
• Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
• White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Where to Find It

This information should be retained in the Child File within the Agency.

Rules and Guidelines

• This information field is required.
• At least one racial category must be answered “Yes.” Select all racial categories that apply.
• There are five racial categories
  • American Indian or Alaska Native
  • Asian
  • Black or African American
  • Native Hawaiian or other Pacific Islander
  • White
  
  For each of these racial categories, select either “Yes” or “No.”

Error Messages and Solutions

• The Child’s Race is required. (Yes or No) [801A Electronic File Transfer], [801A Input/Edit]
  Problem:For the indicated racial category, the information is missing.
  Solution:Select “Yes” (Y in the electronic file) or “No” (N in the electronic file) for the indicated racial category.
  
  
• All Race categories are answered “No.” At least one Race category must be answered “Yes.” [801A Electronic File Transfer], [801A Input/Edit]
  Problem:“No” is selected for all racial categories.
  Solution:Indicate “Yes” (Y in the electronic file) for at least one of the racial categories.
  
  
• The “Child’s Race – American Indian or Alaskan Native” is invalid. Valid entries are "Y" or "N." [801A Electronic File Transfer only]
  Problem:The information provided in the electronic file for the indicated racial category is not acceptable.
  Solution: Confirm valid information (Y or N) is entered for the Child’s Race.
  
  
• The “Child’s Race – Asian” is invalid. Valid entries are “Y” or “N.” [801A Electronic File Transfer only]
  Problem: The information provided in the electronic file for the indicated racial category is not acceptable.
  Solution: Confirm valid information (Y or N) is entered for the Child’s Race.
  
  
• The “Child’s Race – Black or African American” is invalid. Valid entries are “Y” or “N.” [801A Electronic File Transfer only]
  Problem:The information provided in the electronic file for the indicated racial category is not acceptable.
  Solution:Confirm valid information (Y or N) is entered for the Child’s Race.
  
  
• The “Child’s Race – Native Hawaiian or Other Pacific Islander” is invalid. Valid entries are “Y” or “N.” [801A Electronic File Transfer only]
  Problem:The information provided in the electronic file for the indicated racial category is not acceptable.
  Solution: Confirm valid information (Y or N) is entered for the Child’s Race.
  
  
• The “Child’s Race – White” is invalid. Valid entries are “Y” or “N.” [801A Electronic File Transfer only]
  Problem: The information provided in the electronic file for the indicated racial category is not acceptable.
  Solution: Confirm valid information (Y or N) is entered for the Child’s Race.

Frequently Asked Questions

• The child’s race is unknown or the parent is not sure whether to answer “Yes” or “No” in the different categories. What should I do?
  This judgment is up to the parent; however, regulations require the parent to answer “Yes” or “No” to each racial category. At least one of the racial categories must be answered “Yes.”
  
  
• The file for one of our children indicates the race is both Asian and White. I've answered "Yes" to both these categories. What do I answer for the remaining race categories?
  Answer “No” to the remaining race categories not identified by the parent.

Return to Appendix A: Data Definitions