The Head of Household (HoH) Middle Initial information field indicates the middle initial of the HoH of the family receiving subsidized child care services through an agency’s contract with the Early Education Division (EED).
The HoH is the person legally and/or financially responsible for the child(ren) receiving subsidized child care services through an agency’s contract with the EED.
In a foster case (family of one), the HoH Middle Initial is the middle initial of the oldest foster child receiving subsidized child care services through an agency’s contract with the EED.
Where to Find It
- On the EED -9600, look in the box “Name of Parent/Caretaker A (full name including middle initial)” in Section I: Family Identification, or
- On the California Department of Education (CDE) Notice of Action (CD-7617 form), look in the space labeled “Parent/Caretaker Information.”
Note: Check to see if the family has a subsequent Notice of Action on file (not the initial notice) that applies to the report period (i.e., completed on or before the report period, as indicated by the effective date of action). If a Notice of Action is on file and the name is different, enter the updated information.
Rules and Guidelines
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This information field is optional but recommended if available.
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The maximum length of this field is one character.
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Do not enter a period after the middle initial.
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Special instructions for foster children: Enter the Child Middle Initial. If there is more than one foster child in the family receiving subsidized child care services, enter the middle initial of the oldest child receiving subsidized child care services through an agency’s contract with the EED. The first name, last name, and middle initial of the oldest child must be the same as the HoH First Name, Last Name, and Middle Initial.
Error Messages and Solutions
- A valid Head-of-Household Middle Initial must be one letter. [801A Electronic File Transfer], [801A Input/Edit]
Problem: A period (.) or more than one letter in the middle initial field is entered. A period (.) is not a valid middle initial. More than one letter is not a valid middle initial.
Solution: Delete the period (.) or extra letter(s) from the middle initial. Leave this blank if there is no middle initial.
- When the family size is the same as the number of children reported, the oldest child must be listed as the Head-of-Household. The first name, last name, and middle initial of the oldest child reported and those of the Head-of-Household must be the same. [801A Electronic File Transfer], [801A Input/Edit]
Problem: The number of children reported for this family is the same as the family size indicated. This indicates the family size used to determine income eligibility is made up of only children. In these cases, the oldest child reported must be listed as the HoH.
Solution: Verify the family size and children listed for this family. If the family size represents only the children receiving subsidized child care services through an agency’s contract with the EED, change the HoH’s name (first, middle initial, and last) to match the oldest child’s name (first, middle initial, and last).
Return to Appendix A: Data Definitions