Provider City

Where to Find It

This information should be retained where the agency maintains records on site and Provider Information.

Rules and Guidelines

• This information field is required.
• Please spell the city out entirely; do not use abbreviations
  • Example: Use ‘Los Angeles’ not ‘LA’

Error Messages and Solutions

• The Provider City' field is required and cannot be left blank. (WI180)
  • Problem: The Provider City field is blank. This field must have information.
  • Solution: Enter the provider's city.
• The ‘Provider City’ provided does not exist in the ‘Provider State’ provided.
  • Problem: A city name that is not associated with the provider state is entered.
  • Solution: Confirm the spelling of the city name. To verify a city’s name and zip code, visit the United States Postal Service Look Up a ZIP Code web page at https://tools.usps.com/go/ZipLookupAction_input .
• The 'Provider City' field cannot be more than 100 characters (WI181).
  • Problem: The ‘Provider city field contains more than 100 characters.
  • Solution: Confirm that no P.O. Box information is entered. Confirm that the provider city is no more than 100 characters long.

Frequently Asked Questions

• Our agency operates several sites. We have a child who received services at one of our sites during the first part of the month but transferred to a different site during the last part of the month. How do we report this?
  • Agencies report two providers for children receiving subsidized childcare services operated by the same provider at two different locations. All the provider information is the same except each would reflect a different street address (and possibly a different zip code).

Return to Appendix A: Data Definitions