CAPSDAC Planning Resources for Upcoming Release
Information regarding upcoming data field and submission changes for the California Preschool Data Collection (CAPSDAC) Online Portal, including the addition of new fields related to Assembly Bill 22 and system enhancements.User Manual and Appendices
| Title | Description |
|---|---|
| CAPSDAC 2.0 User Manual (DOCX; Updated 01-July-2026) | Provides step-by-step instructions for using the CAPSDAC 2.0 system to submit, maintain, review, and certify CSPP classroom, staff, child, family, enrollment, language, and related records. This guide covers system access, dashboard navigation, user management, manual input/edit data entry, electronic file uploads, data validation, discrepancy resolution, ODS and CSPPID exports, and certification processes to support accurate CAPSDAC reporting by LEAs and authorized users |
| CAPSDAC 2.0 User Manual Appendix A: Data Definitions (DOCX; Updated 01-Jun-2026) | This guide provides detailed definitions, reporting guidance, and rules for the data elements collected in CAPSDAC 2.0 across all 14 reporting domains. It explains global data fields and operational keys, identifies where agencies can locate required data, and includes code set references and EED-9600 form connections to support accurate CAPSDAC submission and data management by LEAs and program staff. |
| Appendix B- CAPSDAC Data Domains and Fields (XLSX; Updated 22-May-2026) | Provides the CAPSDAC data elements across 14 domains, with certification timelines for each. This document supports planning for upcoming submission changes. |
| Appendix C -CAPSDAC Code Sets (XLSX; Updated 23-Feb-2026) | This document contains the current code values referenced in the CAPSDAC Data Domains, Fields, and Certification Frequency for the coded value data elements. |
| Appendix D File Format Specification | Coming Soon |
| Appendix D-1 CAPSDAC 2.0 File Upload Template (XLSX; Updated 22-May-2026) | Provides sample templates and detailed instructions for preparing and uploading CSV files to the CAPSDAC 2.0 system. Includes built-in field validation, required/optional field indicators, and links to the Code Sets used in CAPSDAC data reporting. Supports LEAs and agencies in correctly formatting and submitting data during the certification process. |
| Appendix D-2 CAPSDAC 2.0 File Upload Template with Code Set Drop-Down Validations (XLSX; Posted 22-May-2026) | Provides enhanced CSV upload templates for CAPSDAC 2.0 that include built-in validation rules and drop-down options for applicable Code Set values. This resource helps LEAs and agencies select valid reporting codes for each field, reduce formatting errors, and prepare data files for successful upload and certification in the CAPSDAC 2.0 system. |
| CAPSDAC 2.0 User Manual Appendix E: Error Messages (DOCX; Updated 01-July-2026) | This guide provides a comprehensive list of CAPSDAC 2.0 error messages, including descriptions of the issue, possible causes, and recommended steps for resolving each error. It supports LEAs and CSPP contractors in identifying, troubleshooting, and correcting data submission errors during manual entry, file upload, validation, and certification processes to help ensure accurate and successful CAPSDAC reporting. |
| CAPSDAC 2.0 User Manual Appendix F: Consultant and Analyst Directories | For the most recent contact information, visit the CDE Consultant Regional Assignments web page. For the most recent contact information, visit the CDE Fiscal Apportionment Analyst Directory web page. |
| CAPSDAC 2.0 User Manual Appendix G: State Median Income (SMI) Ceilings and Income Ranking Table | Detailed information on the most recent Schedule of Income Ceilings and Income Ranking Table can be found on the EED Management Bulletins web page. |
Planning and Historical Materials
| Title | Description |
|---|---|
| CAPSDAC Team Template and Responsible, Accountable, Consulted, and Informed (RACI) Chart (XLSX; Updated 30-Jun-2025) |
The Team Template and RACI Chart is a project management tool that suggests who fills what role for each task involved in developing a CAPSDAC Data Team and local CAPSDAC Data governance policy. |
| CAPSDAC 2.0 Phased Roll Out Timeline | Timeline of the phased roll out of the second iteration of the CAPSDAC System, being referenced as CAPSDAC 2.0 for clarity until the first iteration is decommissioned. |
Return to CAPSDAC Support Page
Questions:
CAPSDAC Support Team | CAPSDAC@cde.ca.gov
Last Reviewed: Thursday, July 09, 2026
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