CAPSDAC Planning Resources for Upcoming Release
Information regarding upcoming data field and submission changes for the California Preschool Data Collection (CAPSDAC) Online Portal, including the addition of new fields related to Assembly Bill 22 and system enhancements.| Title | Description |
|---|---|
| CAPSDAC In-Person Trainings | The CAPSDAC In-Person Trainings resource page provides session information for in-person training designed to support the field with CAPSDAC 2.0 submissions and data system navigation. |
| CAPSDAC Data Domains and Fields (XLSX) | Provides the CAPSDAC data elements across 14 domains, with certification timelines for each. This document supports planning for upcoming submission changes. |
| CAPSDAC Code Sets (XLSX) | This document contains the current code values referenced in the CAPSDAC Data Domains, Fields, and Certification Frequency for the coded value data elements. |
CAPSDAC Team Template and |
The Team Template and RACI Chart is a project management tool that suggests who fills what role for each task involved in developing a CAPSDAC Data Team and local CAPSDAC Data governance policy. |
| CAPSDAC 2.0 File Upload Template (XLSX) | Provides sample templates and detailed instructions for preparing and uploading CSV files to the CAPSDAC 2.0 system. Includes built-in field validation, required/optional field indicators, and links to the Code Sets used in CAPSDAC data reporting. Supports LEAs and agencies in correctly formatting and submitting data during the certification process |
| CAPSDAC 2.0 User Manual Appendix B (DOCX) | This document provides comprehensive technical guidance for Local Educational Agencies (LEAs) and CSPP contractors participating in the CAPSDAC 2.0 Beta-1 on how to prepare, upload, validate, and manage electronic preschool data submissions through the CAPSDAC online portal. It explains the purpose and scope of electronic file uploads, details step-by-step procedures for creating and submitting CSV files across required record types, and outlines validation rules, error handling, and file status definitions to ensure data accuracy and compliance. The guide also covers data export functionality for reconciling submitted data with local systems and introduces the Data Discrepancies process, including user roles and troubleshooting tools, enabling agencies to identify, review, and resolve data issues before certification. |
Return to CAPSDAC Support Page
Questions:
CAPSDAC Support Team | CAPSDAC@cde.ca.gov
Last Reviewed: Wednesday, February 18, 2026
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