The California Department of Education (CDE) procedures for Local Educational Agency (LEA) California State Preschool Program (CSPP) contractors to collect child data for each child enrolled as well as educator data in a CSPP operated by an LEA, including applicable data elements that are collected for children in Transitional Kindergarten as well as applicable data that are collected for educators in the K–12 classroom setting, as provided, will be detailed on this page pursuant to the requirements of Education Code (EC) Section 60910, enacted through Assembly Bill (AB) 22 in 2022.
In order to meet the requirements as stated above, the California Preschool Data Collection (CAPSDAC) system will be established to collect this data in the form of monthly CAPSDAC data submissions. The CAPSDAC will be live for all LEA CSPP contractors by July 1, 2024.
CAPSDAC Resources and Support Materials
| Resource | Description |
|---|---|
| CAPSDAC Site - Logon | This is a link to the CAPSDAC Online Portal, which requires a user account and password to access. |
| CAPSDAC User Manual | The CAPSDAC User Manual offers comprehensive instructions to users, detailing system access, effective management of agency information, streamlined upload procedures for classroom, staff, and child records, and a step-by-step certification process to ensure accurate and timely data submissions. |
| CAPSDAC Data Submission Schedule | The CAPSDAC Data Submission Schedule includes the data submission windows, certification deadlines, and amendment windows. |
| CAPSDAC Data Submission Electronic File Templates | The CAPSDAC Data Submission Electronic File Templates include structured header rows and example values in Comma Separated Values (CSV) format. |
| CAPSDAC Frequently Asked Questions (FAQs) | The CAPSDAC FAQs web page includes common inquiries and concerns related to data submission, reporting requirements, and system functionalities. |
| CAPSDAC Training Videos | The CAPSDAC Training Video Series offers step-by-step walkthroughs for key workflows and is designed to enhance user experience with the system. |
| Management Bulletin | The CAPSDAC Management Bulletin provides additional information on data submission requirements for CSPP contractors. |
| CAPSDAC Webinars and Office Hours | The CAPSDAC Webinars and Office Hours resource page provides comprehensive information on past and upcoming events. This includes the dates and titles of webinars and office hours, along with teleconference meeting details and presentation materials. Users can find links to join live sessions and slides from previous events. |
| CAPSDAC Updates | The CAPSDAC Updates web page provides essential information related to the California Preschool Data Collection (CAPSDAC) system. Here, users can find the latest system updates, official correspondence, and newsletters about key developments, changes, and best practices in CAPSDAC. |
| CAPSDAC Customer Service Portal Resource Page | This link directs users to the CAPSDAC Customer Service Portal Resource page, which offers video tutorials, downloadable PowerPoint slides, and other training materials designed to help users navigate and effectively use the customer service platform for CAPSDAC-related support requests. The page also provides contact information for the CAPSDAC Support Team and links to relevant resources. |
Upcoming System Changes
| Title | Description |
|---|---|
| CAPSDAC Planning Resources for Upcoming Release | Learn more about upcoming data fields and submission updates for CAPSDAC, including the addition of new fields related to AB 22 and system enhancements. This page includes draft documentation such as data domains, submission frequency, and planning tools. |