Information about the Staff Race/Ethnicity Data

Topic Summary

Overview
Data Sources and Timelines
Overview of the DataQuest Reports
Overview of the Downloadable Data File
Staff Data Definitions
Staff Data Considerations

Overview

In response to requests from educators, policy makers, and stakeholders across the state, the California Department of Education (CDE) has developed the DataQuest Certificated Staff Counts by Race/Ethnicity (Staff Race/Ethnicity) report and supporting downloadable data file to provide important information about California’s K–12 educators. Specifically, these data provide a total count of all certificated staff who were employed on Census Day, the first Wednesday in October, disaggregated by race/ethnicity and academic year. Additionally, the data can be further disaggregated by staff type (i.e., administrators, teachers, pupil services, and other non-instructional support staff), school grade span, and staff gender. These data are also available at multiple reporting levels, including at the state, county, district, and school levels.

Data Sources and Timelines

The DataQuest Staff Race/Ethnicity data utilizes information about staff submitted to the CDE by local educational agencies (LEAs) through the annual California Longitudinal Pupil Achievement Data System (CALPADS) Fall 2 data submission. LEAs submit, review, and certify these data in CALPADS between October and February each year. When the annual CALPADS Fall 2 submission closes, the CDE extracts the necessary staff data and compiles this information for the DataQuest Staff Race/Ethnicity report and data file for the related academic year.

Overview of the DataQuest Reports

The following statewide Staff Race/Ethnicity reports are publicly available on DataQuest for multiple academic years:

• Certificated Staff Counts by Race/Ethnicity
• Certificated Staff Counts by Race/Ethnicity (with County Data)

These reports are also available at the county-, district-, and school-levels.

Using the Staff Race/Ethnicity Reports

Similar to other DataQuest reports, the Staff Race/Ethnicity reports include expandable (+) Report Description, (+) Report Glossary, and (+) Report Options and Filters sections at the top of each report. Within the expandable (+) Report Options and Filters sections, users will find the following subsections that include useful report options and data filters:

• Report Selection: Within this area, users can select different Staff Race/Ethnicity reports, select a county, district, or school, and change the report year.
  
  
• Report Filters: Within this area, users can apply a variety of school type filters (i.e., charter/non-charter and alternative/regular schools), staff type, school grade span, and staff gender filters. Additionally, users can apply one or more filters simultaneously, allowing users to obtain staff race/ethnicity counts in multiple user-defined parameters. Applied filters are viewable in the "Filtered Enabled" section above each report where the filters can also be reset. The CDE has also incorporated a "parameterization" feature into the Staff Race/Ethnicity report, which will allow users to share a link to a filtered report.
  

Charter School Filters

Charter school data are removed by default from all district-level DataQuest Staff Race/Ethnicity reports. To include charter school data in district-level reports, select the "Reset Filters" button on district-level reports to show data for "All Schools" OR select the desired School Type filter (i.e., All Schools, Charter Schools, or Non-Charter Schools) from within the expandable Report Options and Filters menu on the DataQuest Staff Race/Ethnicity report. Results produced using the School Type report filter on these reports is based on the charter school status at the beginning of the academic year.

Note: The "Non-Charter" default filter view is ONLY applicable to district-level reports and associated "Report Totals”; however, it is NOT applicable to reports or "Report Totals" for other levels (i.e., state-, county-, or school-level reports)

Alternative School Filters

Results produced using the Dashboard Alternative School Status (DASS) report filter on the DataQuest Staff Race/Ethnicity reports are designed to facilitate comparisons for traditional charter and non-charter schools by allowing for the removal of alternative schools, which generally serve "high-risk" student populations. For more information regarding the current DASS school accountability can be found at Dashboard Alternative School Status.

Overview of the Downloadable Data File

The following Staff Race/Ethnicity downloadable data file is publicly available on the CDE website for multiple academic years:

• Staff Race/Ethnicity Downloadable Data Files

These files include state-, county-, district-, and school-level certificated staff data for multiple academic years disaggregated by race/ethnicity, staff type, school grade span, and staff gender. Information about the data elements included in these files and how the data are structured is included in the Staff Race/Ethnicity File Structure web page. For detailed examples on how to properly use the data, please refer to the "Using Staff Race/Ethnicity Data File" information provided on the file structure web page.

Staff Data Definitions

In addition to the DataQuest Staff Race/Ethnicity report description and glossary, the following definitions provide users with information about the data reporting categories, data processing, and data use:

Gender

Information about staff gender is based on the staff demographic data as of Census Day reported by LEAs during the annual CALPADS Fall 2 data submission.

Race/Ethnicity

Information about staff race/ethnicity is based on the staff demographic data as of Census Day reported by LEAs during the annual CALPADS Fall 2 data submission.

School Grade Span

For these staff reports, the School Grade Span is a summary of the lowest and highest K–12 grade levels offered by a school as reported to the CDE through the OPUS-CDS system and reported in the California School Directory.

• Grades K–6: Includes data for schools where the lowest and highest grades offered are grades 6 or less, inclusive (e.g., grades K–1, grades K–6, grades 1–5, grade 6).
  
  
• Grades 6–9: Includes data for schools where the lowest grades offered are grades 6–8, inclusive, and the highest grades offered are grades 7–9, inclusive (e.g., grades 6–8, grades 7–9).
  
  
• Grades 9–12: Includes data for schools where the lowest grades offered are grades 9–11, inclusive, and the highest grades offered are grades 9–12, inclusive (e.g., grade 9, grades 9–10, grades 10–12, grade 12).
  
  
• Grades K–12 Other: Includes data for schools where the lowest grades offered are grades K–8, inclusive, and the highest grades offered are grades 7–12, inclusive (e.g., grades K–12, grades K–8, grades 1–12, grades 6–12, grades 8–9, grades 7–12.
  

Please Note: Since transitional kindergarten (TK) is the first year of a two-year kindergarten (K) program (see Education Code section 48000(d)), all School Grade Spans inclusive of Grade K (i.e., K–6 and K–12), also include TK when offered.

Staff Type

The following certificated staff types are included in these staff reports:

• Administrator: A staff member (employee) who holds a position at a school or district with a non-classroom-based support assignment that requires certification to provide administrative services, but who is not required to provide direct instruction or direct services to pupils. The administrative staff included in these data have a Statewide Educator Identifier (SEID) assigned by the California Commission on Teacher Credentialing (CTC) and their staff assignment and demographic data are reported through the California Longitudinal Achievement Data System (CALPADS). Administrators also include a limited number of non-certificated staff members who have been waived from the requirement of having to possess an administrative services credential but who still have a valid and active SEID.
  
  Administrators have non-classroom-based, support assignments that include, but are not limited to, the following: Superintendent, Deputy or Associate Superintendent, Principal, Vice Principal or Associate/Assistant Principal, Charter School Administrator or Director, Administrator – Program Coordinator, Administrator – Staff Development, Administrator – Other, Child Welfare and Attendance Supervisor, Special Education Case Manager (non-instructional), or Teacher Induction Program Coordinator.
  
  
• Non-Instructional Support: A staff member (employee) who holds a position at a school or district with a non-classroom-based (non-instructional) support assignment that requires certification or other state alternatives and whose duties do not involve providing direct instruction to the pupils in the school(s). The non-instructional support staff included in these data have a Statewide Educator Identifier (SEID) assigned by the California Commission on Teacher Credentialing (CTC) and their staff assignment and demographic data are reported through the California Longitudinal Achievement Data System (CALPADS).
  
  Non-instructional support staff have non-classroom-based or support assignments that include, but are not limited to, the following: Mentor Teacher, Peer Assistance and Review, Other Certificated non-instructional assignment, Non-Instructional Teacher Librarian, Teacher on Special Assignment, Special Education Case Manager (non-instructional), Program Coordinator – School Site Level, and Department chair.
  
  
• Pupil Services: A staff member (employee) who holds a position at a school or district with a non-classroom-based support assignment that requires a standard designated services credential or a health and development credential and who provides direct services to pupils. The pupil services staff included in these data must have a Statewide Educator Identifier (SEID) assigned by the California Commission on Teacher Credentialing (CTC) and their staff assignment and demographic data are reported through the California Longitudinal Achievement Data System (CALPADS). Pupil services staff also include various program specialists as defined in Education Code Section 56368.
  
  Pupil services staff have non-classroom-based, support assignments that include, but are not limited to, the following: Psychologist, Psychometrist, Counselor, Social Worker, Nurse, Speech–Language Pathologist, Audiologist, Physical Therapist, Vision Therapist, Rehabilitation Counselor, DIS, Medical/Nursing Services, Occupational Therapist, Orientation and Mobility Specialist, Deaf or Hard of Hearing Interpreter, Child Welfare and Attendance Supervisor, Other medical professional, and Other Certificated non-instructional assignments.
  
  
• Teacher: A staff member (employee) who holds a position at a school or district with a classroom-based (instructional) teaching assignment that requires certification or other state alternative and whose duties require providing direct instruction to the pupils in the school(s). The teaching staff included in these data have a Statewide Educator Identifier (SEID) assigned by the California Commission on Teacher Credentialing (CTC) and their staff assignment and demographic data are reported through the California Longitudinal Achievement Data System (CALPADS).
  
  Teaching staff have classroom-based instructional assignments that include, but are not limited to, the following: Teacher, Mentor Teacher, Instructional Teacher Librarian, Itinerant Teacher, Pull-Out/Push-In Teacher, and in some cases Long-Term Substitute Teacher.

Please Note: Certificated staff may have assignments in more than one staff type category. For example, an individual might be both an administrator and a teacher within the same school or district. Alternatively, an individual might be a teacher in two schools within a district, or across multiple districts. For these reasons, the staff counts are unduplicated within each reporting level (e.g., state, county, district, and school), within each staff type, and within any of the other data disaggregation categories.

Data Considerations

The staff data may include small N-sizes. Therefore, the CDE urges caution when comparing percentages, ratios, or other calculations based on small N-sizes, which may negatively impact data reliability.