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DOCS Glossary and Instructions

Glossary and instructions for reporting CBEDS District of Choice Supplemental (DOCS) data.

The following information is relevant only for the 2019–20 California Basic Educational Data System (CBEDS) data collection. Each tab provides information on how to complete that section.

Return to CBEDS-ORA Glossary and Instructions web page.

DOCS Section A. Transfer Requests

Glossary and instructions for reporting District of Choice Transfer Requests data.

Glossary

District of Choice

A school district whose governing board elected to operate as a school district of choice and accept transfers from school districts of residence as described in EC Section 48301.

District of Residence

The school district that a student would be directed to attend if they were not participating in the district of choice program as described in EC Section 48301.

Instructions

The District of Choice Supplemental (DOCS) form must be completed by districts participating in the District of Choice program. Section A of the DOCS must be completed by all districts participating in the District of Choice program.

Transfer Requests

Provide information on the District of Choice transfer requests that your district received and processed for the current school year. Do not include information for other types of transfers, such as school choice or open enrollment.

Report the number of transfer requests that were granted, withdrawn, or denied. If any transfer requests were denied, the reason(s) for the denial must also be reported by specifying all of the reasons for denial that apply.

DOCS Section B. Transferred Students Receiving Transportation Services by Race/Ethnicity and Gender

Glossary and instructions for reporting District of Choice Transferred Students Receiving Transportation Services by Race/Ethnicity and Gender data.

Glossary

District of Choice

A school district whose governing board elected to operate as a school district of choice and accept transfers from school districts of residence as described in EC Section 48301.

District of Residence

The school district that a student would be directed to attend if they were not participating in the district of choice program as described in EC Section 48301.

Racial/Ethnic Designations

The following racial and ethnic designations and definitions are aligned with the federal standards for collecting and reporting race and ethnicity categories.

  • American Indian or Alaska Native, Not of Hispanic Origin
    A person having origins in any of the original peoples of North and South America (including Central America) and who maintains cultural identification through tribal affiliation or community attachment.

  • Asian, Not of Hispanic Origin
    A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (e.g., Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, Thailand, and Vietnam).

  • African American, Not of Hispanic Origin
    A person having origins in any of the black racial groups of Africa.

  • Filipino, Not of Hispanic Origin
    A person having origins in any of the original peoples of the Philippine Islands.

  • Hispanic or Latino of any race
    A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin regardless of race.

  • Pacific Islander, Not of Hispanic Origin
    A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands (excludes the Philippine Islands).

  • White, Not of Hispanic Origin
    A person having origins in any of the original peoples of Europe, North Africa, or the Middle East (e.g., England, Portugal, Egypt, and Iran).

  • Two or More Races, Not of Hispanic Origin
    This designation shall be used to report aggregate data for staff with more than one race, or for staff who did not report an ethnicity or racial designation. This designation shall not be used for local collection of racial/ethnic data from individuals.

Instructions

The District of Choice Supplemental (DOCS) form must be completed by districts participating in the District of Choice program.

Sections B and C of the DOCS only need to be completed if the district participating in the District of Choice program provides transportation services to District of Choice transfer students. If this is the case, the district participating in the District of Choice program will need to complete Sections B and C of the DOCS for each district of residence for which the district receives District of Choice transfer students.

Transferred Students Receiving Transportation Services by Race/Ethnicity and Gender

Report the number of District of Choice transfer students who received transportation services by race/ethnicity and gender for each district of residence.

Reporting Racial Ethnic Designations
  • Report students who choose not to report a racial ethnic designation in the “Two or More Races, Not Hispanic” column.
  • Report students who designate one or more races, as well as Hispanic, in the “Hispanic or Latino of Any Race” column.

DOCS Section C. Transferred Students Receiving Transportation Services by Program Participation

Glossary and instructions for reporting District of Choice Transferred Students Receiving Transportation Services by Program Participation data.

Glossary

District of Choice

A school district whose governing board elected to operate as a school district of choice and accept transfers from school districts of residence as described in EC Section 48301.

English Learner

A student in kindergarten through grade twelve for whom there is a report of a language other than English on the Home Language Survey and who, upon initial assessment in California using an appropriate state assessment and from additional information when appropriate, is determined to lack the clearly defined English language skills of listening, speaking, reading, and/or writing necessary to succeed in the school's regular instructional programs.

Free or Reduced Price Meal Eligibility

A student who meets one or more of the following eligibility criteria for receipt of Free or Reduced Price Meals (FRPM) in the National School Lunch Program (NSLP) and/or School Breakfast Program (SBP):

  • The student's household meets the U.S. Department of Agriculture's income eligibility criteria (at or below 185 percent of the applicable family household size and income levels in the federal income poverty guidelines), whether or not they have submitted a program application;
  • The student has applied and met the income eligibility criteria for FRPM in the NSLP or SBP;
  • The student is eligible by way of school-wide eligibility as outlined in the Title 7, Code of Federal Regulations (7 CFR), Section 245.9, Provisions 2 and 3;
  • The student is directly certified based on his or her receipt of benefits in one or more of the following federal programs: (a) Food Stamp Program; (b) California Work Opportunity and Responsibility to Kids (CalWORKs) Program; (c) The Kinship Guardian Assistance Payment (Kin-GAP) Program; or (d) Food Distribution Program on Indian Reservations (FDPIR).
  • The student is directly certified by an appropriate district liaison to be one of the following: (a) eligible for the McKinney-Vento Homeless Assistance Program; (b) eligible for the Runaway and Homeless Youth Grant Program (42 U.S. Code 5701 et seq.); or (c) a migratory child as defined in Section 1309 of the Elementary and Secondary Education Act of 1965. This does not necessarily mean that the student is actually receiving meals.

Socioeconomically Disadvantaged Students

Students who meet one of the following criteria:

  • Students where both parents have not received a high school diploma.
  • Students who are eligible for the FRPM Program, or have a direct certification for FRPM.
  • Students who are migrant, homeless, or foster youth.

Students with Disabilities

Students who receive special education services and have a valid disability code in the California Longitudinal Pupil Achievement Data System (CALPADS). A list of valid disability codes may be obtained from the CALPADS Primary Disability Category Codes web page.

Instructions

The District of Choice Supplemental (DOCS) form must be completed by districts participating in the District of Choice program.

Sections B and C of the DOCS only need to be completed if the district participating in the District of Choice program provides transportation services to District of Choice transfer students. If this is the case, the district participating in the District of Choice program will need to complete Sections B and C of the DOCS for each district of residence for which the district receives District of Choice transfer students.

Transferred Students Receiving Transportation Services by Program Participation

For students participating in each of the programs specified in this section, report the number of District of Choice transfer students who received transportation services.

Students are to be reported in each program they participate. Counts may be duplicated across programs.

Questions:   CBEDS/CDS | cbeds@cde.ca.gov | 916-324-6738
Last Reviewed: Monday, September 9, 2019
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